Agenda and draft minutes

Accounts and Governance Committee
Thursday, 28th November, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Contact: Members Services 

Items
No. Item

AGc/28/11/19

Apologies for Absence

Minutes:

Apology for absence was received from Councillor D Lawson.

AGc/29/11/19

Minutes of Previous Meeting

To sign the public minutes AGc/16/09/19 to AGc/27/09/19 of the meeting of this Committee held on 26 September 2019 as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that the public minutes AGc/16/09/19 to AGc/27/09/19 of the meeting of this Committee held on 26 September 2019 as a correct record of those proceedings (copies previously circulated).

AGc/30/11/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Minutes:

Councillor Eyles gave a personal explanation and stated that he was recording the meeting for his own personal use.

AGc/31/11/19

External Audit Reports pdf icon PDF 389 KB

To consider report F55/19 from Director of Corporate Services which is attached and which seeks to set out one report from the Council’s External Auditor, Grant Thornton.

 

RECOMMENDATION that the report of the External Auditor be noted.

Minutes:

Members considered report F55/19 from Director of Corporate Services which set out reports from the Council’s External Auditor, Grant Thornton.

 

Proposed by Councillor Eyles

Seconded by Councillor Orchard

 

and RESOLVED that the reports of the External Auditor be noted.

AGc/32/11/19

Internal Audit: Completed Reports and Progress Against Annual Plan pdf icon PDF 295 KB

To consider report F54/19 from the Director of Corporate Services which is attached and which seeks to outline the findings and recommendations of reports that have recently been completed by the Council’s Internal Audit Service and progress against the agreed Annual Plan for 2019/20.

 

RECOMMENDATION that the contents of this report be noted.

 

Minutes:

Members considered report F54/19 from the Director of Corporate Services which sought to outline the findings and recommendations of reports that have recently be completed by the Council’s Internal Audit Service and progress against the agreed Annual Plan for 2019/20.

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that the report be noted.

AGc/33/11/19

Review of the Constitution pdf icon PDF 226 KB

To consider report G76/19 from Interim Assistant Director Governance which is attached and which seeks Members consideration to carrying out the annual review of the Constitution.

 

RECOMMENDATIONS that:

 

1.    the annual review of the Constitution be carried out as set out within the report; and

 

2.    a constitution working group be established comprising three Members of this Committee.

Minutes:

Members considered report G76/19 from the Interim Assistant Director Governance which members consideration to carrying out the annual review of the Constitution.

 

The Interim Assistant Director Governance recommended that a constitution working panel of three members be established to look at issues outlined in paragraph 3.3 of the report and to consider any other items in the constitution that they would like addressed.

 

Councillor Connell, Councillor Orchard and Councillor Ryland agreed to form this panel.

 

Councillor Eyles advised that he would like all late answers to questions to be put on the Council’s website.

 

Proposed by Councillor Eyles

Seconded by Councillor Orchard

 

and RESOLVED that:

 

1.    the annual review of the Constitution be carried out as set out within the report; and

 

2.    a constitution working group be established comprising three Members of this Committee.

 

 

AGc/34/11/19

Scrutiny Structure Review - Final Report pdf icon PDF 230 KB

To consider report G74/19 from Director of Corporate Services which is attached and which seeks to advise Members of the findings and recommendations of the Scrutiny Structure Task and Finish scrutiny group.

 

RECOMMENDATION that the Committee:

 

1.     comments upon the final report which is attached as appendix 1 to this report; and

 

2.     recommends the findings of the draft report to Council, subject to any comments of the Scrutiny Co-ordinating Board.

Additional documents:

Minutes:

Members considered report G74/19 from Director of Corporate Services which sought to consider findings and recommendations of the Scrutiny Structure Task and Finish Scrutiny Group.

 

Proposed by Councillor Orchard

Seconded by Councillor Eyles

 

and RESOLVED that the report be considered by the Environment and Economy Scrutiny Committee and the Housing and Communities Scrutiny Committee and their views reported back to the next meeting of this committee.

AGc/35/11/19

Heart of Cumbria Update pdf icon PDF 227 KB

To consider report G75/19 which seeks to provide an update regarding the activities of Heart of Cumbria Ltd.

 

RECOMMENDATION that the contents of this report be noted.

Minutes:

Members considered report G75/19 from the Director of Corporate Services which sought to provide an update regarding the activities of Heart of Cumbria Ltd.

 

Proposed by Councillor Eyles

Seconded by Councillor Orchard

 

and RESOLVED that the contents of this report be noted and that an update regarding the activities of the Heart of Cumbria be brought before this committee twice a year.

AGc/36/11/19

Requests for Dispensation Relating to the Setting of Council Tax pdf icon PDF 300 KB

To consider report G72/19 from the Director of Corporate Services which is attached and which seeks Members’ consideration of the requests for dispensation which have been received from Members of the Council relating to the setting of the Council Tax and request Members to note the restrictions on considering and voting upon the Council Budget and setting of Council Tax imposed by S106 (Council Tax and Community Charges: Restrictions on Voting), Local Government Finance Act 1992.

 

RECOMMENDATIONS that:

 

1.      dispensations be granted to the members of the Council who are identified in the schedule to this report to enable each Member to participate in any discussion relating to the setting of the Council’s budget and participate in the vote taken on the setting of the Council Tax;

 

2.      the dispensation to each Member shall subsist until 1 May 2023; and

 

3.      Members note the restrictions on considering and voting upon the Council Budget and setting of Council Tax imposed by Section 106 of the Local Government Finance Act 1992 (Council Tax and Community Charges: Restrictions on Voting).

 

Minutes:

Members considered report G72/19 from the Director of Corporate Services which sough Members’ consideration of the requests for dispensation relating to the setting of the Council Tax and were requested to note the restrictions on considering and voting upon the Council budget and setting of council tax imposed by S106 (Council Tax and Community Charges: Restrictions on Voting), Local Government Finance Act 1992

 

and RESOLVED that:

 

1.     dispensations be granted to the members of the Council who are identified in the schedule to this report and also to Councillor D Wicks, Councillor E Martin and Councillor N McCall to enable each Member to participate in any discussion relating to the setting of the Council’s budget and participate in the vote taken on the setting of the Council Tax;

 

2.     that the dispensation to each Member shall subsist until 1 May 2023; and

 

3.     Members note the restrictions on considering and voting upon the Council Budget and setting of Council Tax imposed by S106 (Council Tax and Community Charges: Restrictions on voting), Local Government Finance Act 1992.

 

AGc/37/11/19

Any Other Items Which the Chairman Decides are Urgent pdf icon PDF 372 KB

Minutes:

No items of urgent business were raised at this meeting.

AGc/38/11/19

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee be confirmed as 20 February 2020.

Minutes:

The date of the next scheduled meeting of this Committee was confirmed as 20 February 2020.