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Agenda and minutes

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

Cl/115/4/17

Apologies for Absence

Minutes:

Apologies for absence had been received from Councillor Grisedale, Councillor Howse and Councillor Ladhams.

Cl/116/4/17

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

The following declarations of interest were made at this meeting:

 

1.    Councillor Nicolson declarared a disclosable pecuniary interest in respect of agenda item 18 'Heart of Cumbria Limited - Staff Support' as a director of the Heart of Cumbria Limited. Councillor Nicolson stated he would withdraw from the meeting during consideration of this item.

2.    Councillor Owen declared a disclosable pecuniary interest in respect of agenda item 18 'Heart of Cumbria - Staff Support' as the Chairman of the Board of Directors for the Heart of Cumbria Limited. Councillor Owen stated he would withdraw from the meeting during consideration of this item.

3.    Councillor Breen declarared a disclosable pecuniary interest in respect of agenda item 18 'Heart of Cumbria - Staff Support' as a director of the Heart of Cumbria Limited. Councillor Breen stated she would withdraw from the meeting during consideration of this item.

Cl/117/4/17

Minutes

RECOMMENDATION that the minutes Cl/98/3/17 to Cl/114/3/17 of the meeting of Council held on 9 March 2017 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the minutes Cl/98/3/17 to Cl/114/3/17 of the meeting of Council held on 9 March 2017 be confirmed and signed by the Chairman as a correct record of those proceedings.

Cl/118/4/17

Chairman's Announcements

Minutes:

Councillor Hogg arrived at 6:52pm

 

The Council’s Eden Community Fund has a total of £110,000 available in 2017-2018 for projects and events capable of delivering wide community benefit. The deadline for applications for this round of funding is Friday 12 May 2017.

 

We strongly recommend that any group wishing to apply contacts the Council’sCommunity Support Officer on 01768 817817 todiscuss your project or event before filling in an application form, to make sure it is eligible for funding. For more information visit www.eden.gov.uk/communityfund

 

The Council’s household refuse and recycling service contractors are now undertaking collections on Bank Holidays, except during the Christmas period. So if your Blue Bags or Green Bag and Box are collected on a Monday, remember to put them as normal from 6am for collection on the May Bank Holidays on 1 and 29 May 2017.

 

Cl/119/4/17

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

No questions had been received from the public under Rule 10 of the Constitution at this meeting.

 

Cl/120/4/17

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

There were 10 questions received from Members under Rule 12 of the Constitution:

 

1.    Out of the many outstanding deficiencies to be corrected at the Penrith FC stadium can I draw your attention to the Electrics. Altogether, £165,700 was spent initially on electrical installation at the stadium before the specifications were reduced. I understand that a professional examination was made months ago. Has a report from these consultants been produced and if so what measures to cut costs does it recommend?

 

The Leader had replied as follows:

 

Councillor Tonkin has highlighted some of the considerable funds that EDC has invested in Frenchfield Stadium for the benefit of Eden Taxpayers.

 

The stadium was built before many of us here were Councillors and decisions were taken by the Council at that time.

 

I have had discussions with PFC as has Councillor Martin with officers since the club approached the Executive via Councillor Breen late last year. The current lease with Penrith football club signed and dated 11 June 2015 includes a schedule of exemptions where the landlord will undertake the work specified. The only reference in this list to electrics is emergency lighting around the perimeter which is complete.

 

The Council have commissioned two energy reports. The first report looked at electrical usage and concluded that the electrical usage was considered to be at a level commensurate with a building of this size taking into account the equipment that will be running or using power even when the building is not in use. The second report looked at energy savings which could be made by changing the existing lighting to LED source, replacing the lighting controls and splitting the heating into two zones. However the payback period for this work would be 25.5 years.

 

Councillor Tonkin asked the following supplementary question of the Leader:

“I refer you to the second paragraph of your answer. Will you give the Club assurances that these issues will be addressed?”

 

The Leader replied as follows:

“I have had meetings with lots of interested parties about the Club including Cumberland FA who assure me the Club is one of the best in the county and it looks fit for purpose to me. We are working with the Club to resolve the issue with the pitch and have offered to help.”

 

2.    Councillor Banks asked the following question of the Economic Development Portfolio Holder:

“In the light of over a 1000 planning approvals granted for housing in Penrith and more in hub villages is there a need for The Heart of Cumbria to concentrate on more housing.

Should their efforts be better focused on finding employment opportunities to encourage younger families to settle in the area.

 

The Economic Development Portfolio Holder had responded as follows:

“The purpose of the company is to try and find ways to generate extra income for the council as the owner of the company, which it may not be able to get involved with under the Localism Act 2011, to replace the  ...  view the full minutes text for item Cl/120/4/17

Cl/121/4/17

Motions on Notice pdf icon PDF 41 KB

To consider two motions on notice that have been received under Rule 13 of the Constitution.

Additional documents:

Minutes:

Two Motions on Notice had been received under Rule 13 of the Constitution.

 

1.    Moved by Councillor Taylor

Seconded by Councillor Sheriff that

 

Eden District Council note the content of the paper ‘Taking Forward Accountable Care in West North Est Cumbria’ (Board of the Cumbria NHA Partnership Foundation Trust Directors (PUBLIC) 30 March 2017).

 

This paper sets out proposals for a new model of enhanced and integrated primary, community, and social care supported by specialists to be approved by local statutory bodies; and gives details of proposed arrangements for the establishment of integrated commissioning and for Provider Alliance working.

 

That Eden District Council request all commissioners, providers, and funders of health and social care, along with potential developers, the third sector, and others, to act immediately to assess the Alston Partnership’s proposal ‘Sustaining Health and Care Services in Alston’ (this assessment was no undertaken in the ‘Healthcare for the Future’ process); and to develop with the community an Accountable Care economy which fulfils the DEFRA rurality tests: and which will obviate the difficulties and potentially material dangers confronting the residents of Alston Moor following the decision to close Community Hospital beds.

 

Amendment by Councillor Nicolson

Seconded by Councillor Beaty that the following additional wording be added to the motion:

“That Cumbria County Council be advised of the motion and be asked to support it.”

The proposer and seconder of the original motion indicated that they were willing to accept the additional wording and on being put to the vote it was

RESOLVED that

Eden District Council note the content of the paper ‘Taking Forward Accountable Care in West North Est Cumbria’ (Board of the Cumbria NHA Partnership Foundation Trust Directors (PUBLIC) 30 March 2017).

 

This paper sets out proposals for a new model of enhanced and integrated primary, community, and social care supported by specialists to be approved by local statutory bodies; and gives details of proposed arrangements for the establishment of integrated commissioning and for Provider Alliance working.

 

That Eden District Council request all commissioners, providers, and funders of health and social care, along with potential developers, the third sector, and others, to act immediately to assess the Alston Partnership’s proposal ‘Sustaining Health and Care Services in Alston’ (this assessment was no undertaken in the ‘Healthcare for the Future’ process); and to develop with the community an Accountable Care economy which fulfils the DEFRA rurality tests: and which will obviate the difficulties and potentially material dangers confronting the residents of Alston Moor following the decision to close Community Hospital beds.

 

That Cumbria County Council be advised of the motion and be asked to support it.”

2.    Moved by Councillor Martin

Seconded by Councillor Hogg and RESOLVED that:

During recent weeks there has been great focus in the media on the provision of services by the NHS. Here in Cumbria there are places within the county where appointments with a doctor involve a considerable wait. In particular in Eden the wait can be longer than the national average and a  ...  view the full minutes text for item Cl/121/4/17

Cl/122/4/17

Report of the Independent Remuneration Panel on the Scheme of Members' Allowances pdf icon PDF 187 KB

To consider report F28/17 of the Director of Finance which is attached and which is to consider the recommendations made in the report of the Council’s Independent Renumeration Panel (IRP).

 

RECOMMENDATION: After considering the report of the IRP, a Scheme of Allowances is agreed to run from the new municipal year which starts in May 2017.

Minutes:

Members considered report F28/17 of the Chairman of the Independent Remuneration Panel which considered the recommendations made in the report of the Council’s Independent Remuneration Panel (IRP).

 

Moved by Councillor Nicolson

Seconded by Councillor Owen

 

Amendment by Councillor Eyles

Seconded by Councillor Lynch that the special responsibility allowance for the Chairman of the Planning Committee remain at 50%

 

a vote was taken on the amendment and there were:

 

For the amendment – 24

Against the amendment – 8

 

the amendment was lost whereupon it was RESOLVED that a Scheme of Allowances be agreed to run from the new municipal year which starts in May 2017.

Cl/123/4/17

Electoral Review of Eden District Council pdf icon PDF 135 KB

To consider report G41/17 of the Deputy Chief Executive which is attached and which is to enable Members to consider whether they wish to request the Local Government Boundary LGBCE for England (“LGBCE”) to undertake an electoral review of the District Council having regard to recommendations from a working group established by Council at its meeting of 12 January 2017.

 

RECOMMENDATION:

1.    That the Local Government Boundary LGBCE for England not be requested to undertake an electoral boundary review at this time for the reasons outlined at paragraph 15 of the Electoral Review Report attached to this report as Appendix 1.

Minutes:

Members considered report G41/17 of the Deputy Chief Executive which enabled Members to consider whether they wished to request the Local Government Boundary LGBCE for England (“LGBCE”) to undertake an electoral review of the District Council having regard to recommendations from a working group established by Council at its meeting of 12 January 2017.

 

Moved by Councillor Nicolson

Seconded by Councillor Connell that:

 

the Local Government Boundary Commission for England not be requested to undertake an electoral boundary review at this time for the following reasons:

 

1.            Adopting a model based upon the 9 County electoral divisions within Eden would have to take place based on either 3 or 4 members per electoral division.  Based upon a current electorate of 41,243 with 4 members per division would mean that the average electorate per ward would be 1,527. It would be difficult to produce an exceptional case to the LGBCE to rebut the presumption against a Council size of less than 30. In terms of cost benefit analysis it is not considered that the considerable work involved in justifying a decrease in membership down to 36 is justified. Neither is it considered that there is an exceptional case to be brought for reducing the membership of the Council below 30.

 

2.            Any potential saving arising from the reduction in the size of the council could be eroded by the potential for the Independent Remuneration Panel to recommend an upwards review of the level of basic allowances for Members, thereby cancelling out any potential saving.

 

3.            There are various wards with multiple parishes and other wards with one parish. There is an expectation on District Councillors that they will attend Parish Councils within their Ward. Decreasing the size of the Council would lead to members in certain wards having to attend more Parish Council thereby increasing their workload.

 

4.            There does not appear to be a compelling case for moving to single member wards. The Working Group was not aware of any significant issues arising out of tensions arising between Councillors in multi member wards.

 

5.            It would be better for an electoral review to take place after the District Council elections of May 2019. Having regard to the Local Plan the pace of development that will have taken place by then and the pace of any future development may be better understood at that time.

 

6.            The figures in terms of electoral balance were not considered to dictate a review at the current time.

 

7.            There was no evidence of any significant demand for change within Eden. Neither was there evidence of any concerted demand for reduction in the number of councillors or adjustments to Ward boundaries.

 

8.            The Working Group noted that the size of the Council is only slightly above the average size of council from a comparator group of 35.7.

 

9.            The Working Group was aware that the Council has no record in recent years of ever having carried out a Community Governance Review of its parish and  ...  view the full minutes text for item Cl/123/4/17

Cl/124/4/17

Review of the Constitution pdf icon PDF 163 KB

To consider report G45/17 of the Deputy Chief Executive which is attached and which is to enable consideration of the proposed changes to the Constitution and the representations which have been received from Members and Officers.

 

RECOMMENDATIONS:

1.    That the recommendations of the Constitution Review Group which are set out in the Appendix 1 to the report and included in the draft version of the Constitution which is attached to this report as Appendix 4 be approved.

2.    That the Deputy Chief Executive be authorised, in consultation with the Members of the Constitution Review Group, to approve and authorise any minor and typographical changes to the text of the Constitution following its adoption by Council and arising upon a review of the document prior to publication following the Annual Meeting in May.

Additional documents:

Minutes:

Members considered report G45/17 of the Deputy Chief Executive which enabled members to give consideration to the proposed changes to the Constitution and the representations which have been received from Members and Officers. An addendum report had updated members about a recommendation from the Accounts and Governance Committee of 13 April 2017 which advised that the proposals within the report be approved.

 

Moved by Councillor Breen

Seconded by Councillor Taylor

1.    That the recommendations of the Constitution Review Group be approved

2.    That the Deputy Chief Executive be authorised, in consultation with the Members of the Constitution Review Group, to approve and authorise any minor and typographical changes to the text of the Constitution following its adoption by Council and arising upon a review of the document prior to publication following the Annual Meeting in May

 

Amendment by Councillor Thompson

Seconded by Councillor Slee that recommendation 6 from the Constitution Review Group be withdrawn

 

a vote was taken and the motion fell

 

Amendment by Councillor Thompson

Seconded by Councillor Slee that

Recommendation 7 from the Constitution Review Group be withdrawn

 

a vote was taken and there were

 

For the amendment - 16

Against the amendment - 16

 

the Chairman used their casting vote and the motion fell

 

Amendment by Councillor Eyles

Seconded by Councillor Lynch that

Rule 12 (h) of the Council Procedure Rules be amended to the following wording:

 

where the reply cannot be conveniently be given orally, a written answer circulated later to the questioner and to all Council Members 

 

a vote was taken and the motion was carried whereby it was RESOLVED:

 

1.    That the recommendations of the Constitution Review Group (attached as appendix 1 to these minutes)be approved subject to Rule 12(h) of the Council Procedure Rules being amended to the following wording:

where the reply cannot be conveniently be given orally, a written answer circulated later to the questioner and to all Council Members

2.    That the Deputy Chief Executive be authorised, in conjunction with the Members of the Constitution Review Group, to approve and authorise any minor and typographical changes to the text of the Constitution following its adoption by Council and arising upon a review of the document prior to publication following the Annual meeting in May. 

 

 

 

 

 

Cl/125/4/17

Review of the Code of Planning Conduct and Practice pdf icon PDF 81 KB

To consider report G35/17 of the Deputy Chief Executive which is attached and which is to review Eden District Council’s (“the Council’s”) Code of Planning Conduct and Practice in relation to the operation of ‘minded to’ decisions. The subject matter was considered at the Planning Committee meetings of 15 December 2016 and 19 January 2017 and Scrutiny Co-ordinating Board on 6 April 2017.

 

RECOMMENDATIONS: That Members approve the proposed changes to the Council’s Code of Planning Conduct and Practice as set out as Appendix 1 to this report.

Additional documents:

Minutes:

Members considered report G35/17 of the Deputy Chief Executive reviewed Eden District Council’s (“the Council’s”) Code of Planning Conduct and Practice in relation to the operation of ‘minded to’ decisions. The subject matter had been considered at the Planning Committee meetings of 15 December 2016 and 19 January 2017 and Scrutiny Co-ordinating Board on 6 April 2017. Planning Committee on 19 January 2017 had recommended that the proposals within the report be approved. An addendum report updated Members about a recommendation from the Scrutiny Co-ordinating Board on 6 April 2017 which recommended that the proposals within the report be approved.

 

Moved by Councillor Thompson

Seconded by Councillor Todd and

 

RESOLVED that Members approve the proposed changes to the Council’s Code of Planning Conduct and Practice.

Cl/126/4/17

Scrutiny Structures Review pdf icon PDF 89 KB

To consider report G33/17 of the Deputy Chief Executive which is attached and which sets out proposals arising out of an informal working group of Members.  The report suggests structural changes to the Environment and Economy Scrutiny Committee and the Housing and Communities Scrutiny Committee.  It also reports on a change to the means by which scrutiny reviews are selected.

 

RECOMMENDATIONS:

1.    To consider the recommendations from Scrutiny Co-ordinating Board and Accounts and Governance Committee in respect of the size of the Environment and Economy Scrutiny Committee and the Housing and Communities Scrutiny Committee.

Additional documents:

Minutes:

Members considered report G33/17 of the Deputy Chief Executive which set out proposals arising out of an informal working group of Members. The report suggested structural changes to the Environment and Economy Scrutiny Committee and the Housing and Communities Scrutiny Committee. It also reported on a change to the means by which scrutiny reviews are selected. An addendum report updated Members about recommendations from the Scrutiny Co-ordinating Board of 6 April 2017 and the Accounts and Governance Committee of 13 April 2017 where it had been recommended that the proposals be approved.

 

Moved by Councillor Orchard

Seconded by Councillor Connell

 

RESOLVED:

1.    That Council reduce the number of standing Members on the Environment and Economy Scrutiny Committee and the Housing and Communities Scrutiny Committee from thirteen to nine from the start of the 2017-2018 Municipal year.

2.    That the changes to the Scrutiny Review Work Programme consultation timescales be noted.

 

Cl/127/4/17

Annual Review of the Accounting and Audit Rules pdf icon PDF 157 KB

To consider report F29/17 of the Director of Finance which is attached and which presents the Council’s reviewed and updated Accounting and Audit Rules for consideration and inclusion in the 2017 Council Constitution.

 

RECOMMENDATIONS:

1.            That the Accounts and Governance Committee considers the proposed amendments to the appended Accounting and Audit Rules 2017 and recommends them to Council for inclusion in the Constitution; and

2.            That Council, subject to consideration of any comments from Accounts and Governance Committee, approves the  proposed amendments to the appended Accounting and Audit Rules 2017 for inclusion in the Constitution.

 

Additional documents:

Minutes:

Members considered report F29/17 of the Director of Finance which presented the Council’s reviewed and updated Accounting and Audit Rules for consideration and inclusion in the 2017 Council Constitution. An addendum report updated Members about the recommendations from the Accounts and Governance Committee of 13 April 2017 that the proposals contained within the report be approved subject to one minor amendment.

 

Moved by Councillor Breen

Seconded by Councillor Robinson

 

RESOLVED that subject to the addition of the words “(whichever comes first)” at the end of the penultimate paragraph of rule 27.1a, the amendments to the Accounting and Audit Rules 2017 be approved for inclusion in the Constitution.

 

Cl/128/4/17

Annual Review of the Procurement Rules pdf icon PDF 125 KB

To consider report F30/17 of the Director of Finance which is attached and which outlines proposed changes to the Council’s Procurement Rules for consideration and inclusion in the constitution.

 

RECOMMENDATIONS:

1.    That the Accounts and Governance Committee considers the proposed amendments to the appended Procurement Rules and recommends them to Council for inclusion in the Constitution; and

2.    That Council, subject to consideration of any comments from Accounts and Governance Committee, approves the proposed amendments to the appended Procurement Rules 2017 for inclusion in the 2017 Council Constitution.

Additional documents:

Minutes:

Members considered report F30/17 of the Director of Finance outlined proposed changes to the Council’s Procurement Rules for consideration and inclusion in the constitution. An addendum report updated Members about the recommendation from the Accounts and Governance Committee of 13 April 2017 which recommended that the proposed changes be approved subject to one minor amendment.

 

Moved by Councillor Breen

Seconded by Councillor Robinson

 

RESOLVED that subject to the second sentence of rule 4.6.2.1 being corrected to read “However, if it is decided that a hard copy tended is unavoidable:” the amendments to the Procurement Rules 2017 be approved for inclusion in the 2017 Council Constitution.

 

Cl/129/4/17

Related Party Transactions and Members' Interests pdf icon PDF 109 KB

To consider report F27/17 of the Director of Finance which is attached and which reminds Members of the approach for gathering the information required for the ‘Related Party Transactions’ note in the annual accounts.

 

RECOMMENDATIONS:

1.    The disclosures in the accounts regarding Interests and Related Party Transactions for Members be extracted from their Registers of Interests.

2.    Members continue to keep up-to-date their Interests in the Registers of Interests.

Minutes:

Members considered report F27/17 of the Director of Finance which reminded Members of the approach for gathering the information required for the ‘Related Party Transactions’ note in the annual accounts.

 

Moved by Councillor Nicolson

Seconded by Councillor Breen

 

RESOLVED that:

1.    The disclosures in the accounts regarding Interests and Related Party Transactions for Members be extracted from their Registers of Interests.

2.    Members continue to keep up-to-date their Interests in the Registers of Interests.

 

Cl/130/4/17

Carry Forward of Revenue Budgets pdf icon PDF 104 KB

To consider report F22/17 of the Director of Finance which is attached and which is to secure Members’ approval of any carry forward of a number of individual unused 2016-2017 budgets into 2017-2018.

 

RECOMMENDATION: That the recommendation from Executive is agreed.

Additional documents:

Minutes:

Members considered report F22/17 of the Director of Finance which sought to secure Members’ approval of the carry forward of a number of individual unused 2016-2017 budgets into 2017-2018.

 

Moved by Councillor Nicolson

Seconded by Councillor Todd that the budgets are carried forward from 2016-2017 to 2017-2018 and that a supplementary estimate of up to £601,481 be approved to fund this

 

Amendment by Councillor Eyles that the following item be withdrawn from the proposed carry forward of revenue budgets:

 

Service/Work Area

Current Budget

£

Roll Forward

£

Previous Roll Forward

Explanatory Note

Economic Development Portfolio

Economic Development/Employment Sites

55,000

55,000

No

The ‘Professional Fees on Land Purchase’ budget was agreed by Executive on 6 December 2016 (Reference CE2/16). Tenders are being sought for the work and will be undertaken in 2017-2018.

 

upon advice from the Director of Finance, the proposed amendment was was withdrawn where upon it was RESOLVED that budgets (attached to these minutes as Appendix 2) be carried forward from 2016-2017 to 2017-2018 and that a supplementary estimate of up to £601,481 be approved to fund this.

 

Cl/131/4/17

Development of Sites - Appointment of Consultancy Support pdf icon PDF 69 KB

To consider report G43/17 of the Deputy Chief Executive which is attached and which sets out the process that has been followed in identifying specialist support and the outputs expected from the work undertaken in relation to bringing two Council owned sites forward to a developable stage.

 

RECOMMENDATIONS: To note and support that work is being undertaken to progress the design, marketing and consideration of options for sale or lease of the land as part of this project.

Minutes:

Members considered report G43/17 of the Deputy Chief Executive which set out the process that had been followed in identifying specialist support and the outputs expected from the work undertaken in relation to bringing two Council owned sites forward to a developable stage. At the request of Councillor Robinson, Councillor Slee agreed that a report on the project outcomes would be taken to Council at a future meeting.

 

Moved by Councillor Slee

Seconded by Councillor Nicolson and

 

RESOLVED that the work that is being undertaken to progress the design, marketing and consideration of options for sale or lease of the land as part of the project be noted and supported.

 

Councillors Breen, Owen and Nicolson left the meeting at 8:15pm

Cl/132/4/17

Heart of Cumbria Limited - Staff Support pdf icon PDF 74 KB

To consider report CE4/17 of the Chief Executive which is attached and which states that Staff within the Council have been providing limited support to the Heart of Cumbria Limited and in relation to the general proposal since the summer of 2016 although the Company has not been operational since that time.  That support has involved undertaking some research and also attendance at some meetings.  Some time by the Financial Services Manager and also the Senior Legal Advisor has been used in supporting the Company and its meetings since November 2016.

 

RECOMMENDATIONS:

1.    That the Council recover the actual cost of any accommodation, goods, services, staff and any other thing it supplies to Heart of Cumbria Limited.

2.    That, the time that is expended by Officers on working for the Company be formally recorded on the timesheet system and that it be reported on a regular basis to the Executive.

3.    A grant of £100,000 be paid to the Company to provide funding for it to carry out its activities during the first three years of business whilst it establishes itself and secures a return on its investments and generates income.

4.    Supplementary budgets of £33,333 for grant expenditure and recoverable income be approved for 2017-2018 to recognise grant payment and recovery from the Company.  Similar sums will be included in 2018-2019 and 2019-2020 budgets.

5.    That this situation be kept under review as part of the Council’s annual revised estimates and budget making process.

Minutes:

Members considered report CE4/17 of the Chief Executive which stated that staff within the Council had been providing limited support to the Heart of Cumbria Limited in relation to the general proposal since the summer of 2016 although the Company had not been operational at that time. Support had involved undertaking some research and also attendance at some meetings. Some time by the Financial Services Manager and also the Senior Legal Advisor had been used in supporting the Company and its meetings since November 2016.

 

Members asked for further information about the nature and costs of the legal advice provided in relation to the report. The Leader stated that he would provide a written response.

 

Moved by Councillor Beaty

Seconded by Councillor Hogg and

 

RESOLVED:

1.    That the Council recover the actual cost of any accommodation, goods, services, staff and any other thing it supplies to Heart of Cumbria Limited.

2.    That, the time that is expended by Officers on working for the Company be formally recorded on the timesheet system and that it be reported on a regular basis to the Executive.

3.    A grant of £100,000 be paid to the Company to provide funding for it to carry out its activities during the first three years of business whilst it establishes itself and secures a return on its investments and generates income.

4.    Supplementary budgets of £33,333 for grant expenditure and recoverable income be approved for 2017-2018 to recognise grant payment and recovery from the Company.  Similar sums will be included in 2018-2019 and 2019-2020 budgets.

5.    That this situation be kept under review as part of the Council’s annual revised estimates and budget making process.

 

Cl/133/4/17

Cumbria Choice Based Lettings Policy Review pdf icon PDF 1 MB

To consider report CD28/17 of the Assistant Director Environmental Services which is attached and which is to advise Members of the key proposed changes made to the Cumbria Choice Based Lettings Policy, following the recently policy review.

 

RECOMMENDATION: That the changes to the Cumbria Choice Based Lettings Policy which are set out in Appendix 2 to this report be approved.

Minutes:

Councillors Breen, Owen and Nicolson returned to the meeting at 8:29pm

Councillors Jackson and Tompkins left the meeting at 8:30pm

 

Members considered report CD28/17 of the Assistant Director Environmental Services which advised Members of the key proposed changes made to the Cumbria Choice Based Lettings Policy, following a recent policy review.

 

Moved by Councillor Beaty

Seconded by Councillor Todd and RESOLVED that the changes to the Cumbria Choice Based Lettings Policy be approved.

Cl/134/4/17

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed asthe Annual Meeting on 11 May 2017.

Minutes:

The date of the next scheduled meeting was confirmed as the Annual Meeting on 11 May 2017.

Cl/135/4/17

Exclusion of Press and Public

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 to Schedule 12A of the Act.

Minutes:

Moved by Councillor Eyles that item ‘Site Acquisition - 4/4A Corney Square, Penrith’ be heard in public upon receiving advice from the Chief Executive the motion was withdrawn where upon it was RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 to Schedule 12A of the Act.

 

 

Cl/136/4/17

Site Acquisition - 4/4A Corney Square, Penrith

To consider report G46/17 of the Deputy Chief Executive.

Minutes:

Members considered report G46/17 of the Deputy Chief Executive

 

RESOLVED that the recommendations be approved.

Cl/137/4/17

Old London Road Depot, Penrith

To consider report CD27/17 of the Assistant Director Technical Services.

Minutes:

Members considered report CD27/17 of the Assistant Director Technical Services.

 

RESOLVED that the recommendations contained within the report be approved.

 

The Deputy Chief Executive left the meeting prior to consideration of the next item of business.

Cl/138/4/17

Senior Staffing Structure Review and the Consequential Issues

To consider report CE6/17 of the Chief Executive.

Minutes:

Members considered report CE6/17 of the Chief Executive

 

RESOLVED that the recommendations contained within the report be approved.