Agenda and draft minutes

Finance Scrutiny Committee - Tuesday, 28th September, 2021 6.45 pm

Venue: The Council Chamber, Town Hall, Penrith

Contact: Member Services  01768 817817

Items
No. Item

BPc/8/9/21

Apologies for Absence

Minutes:

There were no apologies received.

BPc/9/9/21

Minutes

To sign the minutes BPc/1/07/21 to BPc/13/07/21 of the meeting of this Committee held on 13 July 2021 as a correct record of those proceedings (copies previously circulated).

Minutes:

Councillor Ryland noted that the committee agenda and council website did not display the vice-chairman’s details. The Chairman requested that this be corrected.

 

Ms Tremble notified the Chairman that the published agenda referred to the incorrect minutes for confirmation.

 

RESOLVED that public minutes BPc/1/07/21 to BPc/7/07/21 of the meeting of this Committee held on 13 July 2021 be confirmed and signed by the Chairman as a correct record of those proceedings.

BPc/10/9/21

Declarations of Interest

To receive any declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Minutes:

There were no declarations of interest received at this meeting.

BPc/11/9/21

Questions and Representations from Members of the Public

To receive questions and representations from the public under Rules 10 and 11 of the Council Procedure Rules of the Constitution.

Minutes:

No questions or representations from members of the public had been received under Rules 10 and 11 of the Council Procedure Rules of the Constitution.

BPc/12/9/21

Questions and Representations from Members

To receive questions and representations from members under Rules 11 and 12 of the Council Procedure Rules of the Constitution.

Minutes:

No questions or representations from Members had been received under Rules 11 and 12 of the Council Procedure Rules of the Constitution.

BPc/13/9/21

Budget and Financial Scrutiny 2022/23 pdf icon PDF 224 KB

To consider the Interim Director of Resources report F35/21 regarding best practice in delivering Financial and Budget Scrutiny and to consider how the Committee wish to undertake Budget Scrutiny for 2022/23.

 

Recommended: that

 

1)    the committee note the report; and

 

2)    the Committee approve the establishment of a Task and Finish Group to undertake Budget Scrutiny for 2022/23.

Additional documents:

Minutes:

Members considered the report of the Interim Director of Resources, report F35/21. Ms Bastille provided background to the report with regard to how budget scrutiny could be undertaken for the coming financial year 2022/2023.

 

The report recommended that the committee note the report and approve the establishment of a task and finish group to undertake budget scrutiny with the committee appointing Members.

 

Councillor Wicks enquired whether the membership of the task and finish group was limited to Members of the committee or open to non-committee Members as well. Councillor Nicolson advised that the size of the task and finish group should be decided upon, it could then be restricted to the Committee first and then opened to non-Committee members if there were insufficient numbers.

 

Councillor Dew noted that the financial year summary guide was the most useful part of the document.

 

Councillor McCall enquired whether the Overview and Scrutiny Committee should be kept from budget scrutiny and whether the Resources Portfolio Holder should be involved. Councillor Nicolson clarified that the Budget Planning Committee is the scrutiny committee for financial matters and it therefore follows that it wouldn’t be appropriate for the Resources Portfolio Holder to be a member of the Committee, but that it didn’t preclude the Resources Portfolio Holder from providing information or attending to answers questions from the Committee or the task and finish group.

 

Councillor Ryland enquired whether the committee would have sight of the Peer Planning Review. Councillor Wicks advised that workshops would be happening that would feedback the findings and potential recommendations to Members and the Executive would have sight of the recommendations. Councillor Ryland stated that there was a massive planning enforcement backlog and enquired whether that should be scrutinised by the committee in the Peer Planning Review. Councillor Nicolson advised caution and clarified that the committee could offer advice and support to the Executive, but not tell them what to do, it could also challenge certain decisions where appropriate and constructive.

 

Councillor Dew recommended that the task and finish group meet virtually with summary papers to ensure efficient time management. Ms Tremble stated 3-4 Members might be an appropriate number. Councillor Wicks advised that 6 Members would be a suitable compromise and account for potential absences. Councillor Nicolson advised that the groups work was informed by the Council’s budget cycle end would have a deadline of February 2022.

 

 

The Chairman advised that the report’s recommendations be dealt with in turn:

 

 

 

RESOLVED that:

 

1. the report be noted;

 

Proposed by Councillor Baker; and

Seconded by Councillor Wicks

 

2. the committee approve the establishment of a task and finish group; and

 

Proposed by Councillor Ryland; and

Seconded by Councillor McCall

 

3. appoint members to the task and finish group as follows: Councillor Patterson, Councillor Baker, Councillor McCall, Councillor Ryland, Councillor Dew and Councillor Nicolson.

 

Proposed by Councillor Wicks; and

Seconded by Councillor McCall

 

BPc/14/9/21

Work Programme 2021/22 pdf icon PDF 215 KB

To consider the Interim Director of Resources report F36/21 which requests the approval of the Work Programme for 2021/22.

 

RECOMMENDED: that the Committee notes and approves the work programme for 2021/22.

Additional documents:

Minutes:

Members considered the report of the Interim Director of Resources, report F36/21. Ms Bastille advised that there were two occurrences for amendment – where it refers to 2020/2021 in the work programme it should refer to 2021/2022.

 

Proposed by Councillor Wicks;

Seconded by Councillor Baker; and

 

RESOLVED that:

1. the report be noted; and

2. that the work programme be approved with the amendments.

BPc/15/9/21

Any Other Items Which the Chairman Decides are urgent

Minutes:

There were no urgent items of business.

BPc/16/9/21

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee be confirmed as 12 October 2021..

Minutes:

RESOLVED that the next scheduled meeting due to be held on 12 October 2021 be postponed and the date confirmed.