Agenda and draft minutes

Overview and Scrutiny Committee
Thursday, 4th June, 2020 6.45 pm

Venue: Council Chamber, Town Hall, Penrith. View directions

Contact: Member Services  01768 817817

Link: This meeting will be held virtually via Microsoft Teams

Items
No. Item

OS/1/06/20

Appointment of Vice-Chairman

To appoint a Vice-Chairman of the Overview and Scrutiny Committee for the 2020/2021 municipal year.

Minutes:

At the start of the meeting, the Assistant Director Governance advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government’s lockdown measures.

 

The Assistant Director Governance also stated that all votes during this meeting would be taken through an informal recorded vote, though would not be noted as such in the minutes.

 

A Roll Call of all those Members in attendance remotely was then taken.

 

The Chairman also introduced Councillor L Sharp, the Communities Portfolio Holder who was in attendance to introduce agenda item 7, and Councillor M Eyles, the Chairman of the Waste and Recycling Contract Task and Finish Group, who was in attendance to introduce agenda item 11.

 

Concern was raised by some Members at the commencement of this meeting about the validity of the meeting following the decision to alter the scrutiny function of Eden District Council at the meeting of full Council in January 2020. Councillors Nicolson, Raine and Wicks raised concern that the Constitution had not been amended and put before Members with updated Terms of Reference.

 

The Assistant Director Governance responded that under Article 14 of the Constitution, specifically paragraph 14.2.2, the Assistant Director Governance is given authority to amend the Constitution as required following a decision of Council, Executive or other Committee decision.

 

Following a lengthy debate, the Chairman decided to adjourn the meeting for this matter to be looked into in depth, and a reconvened meeting to take place at a later date.

 

The meeting was adjourned at 19.13pm

 

The meeting was reconvened on Wednesday 24 June 2020 at 6.45pm

 

Proposed by Councillor Holden

Seconded by Councillor Clark

 

and RESOLVED that Councillor Hanley be appointed as Vice-Chairman of the Overview and Scrutiny Committee for 2020/2021.

OS/2/06/20

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Lawson, Councillor Ross attended as substitute.

OS/3/06/20

Declarations of Interest

To receive declarations of the existence and nature of any private interest, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Minutes:

No declarations of interest were made at this meeting.

OS/4/06/20

Corporate Performance Report: October to December 2019 pdf icon PDF 882 KB

To consider report CE1/20 from the Chief Executive which is attached and which seeks to provide a summary of progress against the corporate performance targets for the period October to December 2019, and to inform the Executive and Overview and Scrutiny committee for any areas of concern or issues requiring attention and the remedial activity in place to deal with these.

 

RECOMMENDATION that the progress to date be noted, and the action being taken to address areas of concern.

 

This item was deferred from the 26 March 2020 Scrutiny Co-ordinating Board agenda.

Minutes:

Members considered report CE1/20 from the Chief Executive which sought to provide a summary of progress against the corporate performance targets for the period October to December 2019, and to inform the Overview and Scrutiny Committee for any areas of concern or issues requiring attention and the remedial activity in place to deal with these.

 

Proposed by Councillor Banks

Seconded by Councillor Ryland

 

and RESOLVED that progress to date was noted, and the action being taken to address areas of concern.

OS/5/06/20

Review of Eden District Council's Outside Body Representation pdf icon PDF 223 KB

To consider report G18/20 from the Chairman of the Outside Bodies Task and Finish Group which is attached and which seeks to present the findings from the Scrutiny Review of the Council’s Outside Bodies and recommends changes which would improve ways of reporting back from Outside Bodies.

 

RECOMMENDATIONS that:

1.            The Overview and Scrutiny Committee comments upon the draft report which is attached at Appendix 1 to this report:

 

2.            Subject to any such comments the Overview and Scrutiny Committee recommends the findings of the draft report to the Executive as follows:

 

a.    that with effect from the commencement of the municipal year 2021/22, Eden District Council no longer send any representatives to Omega Proteins Liaison Board; and that the number of representatives on Greenwich Leisure Limited Eden Board be reduced to one;

b.    that Members who are elected to a position representing Eden District Council on an Outside Body should fill in a summary note after each meeting they attend, to be published on the Eden District Council website;

c.    that a working group be set up to monitor Eden District Council representation on outside bodies, both to look at current representation on Outside Bodies, and if there is any other groups which may require Eden District Council representation, to begin meeting during the 2021/22 municipal year, and thereafter on a bi-annual basis; and

d.    that any representatives on the Lake District National Park Authority, Lake District National Park Partnership, Yorkshire Dales National Park Authority, North Pennines Area of Outstanding Natural Beauty and MASCG should be through preference a member from an appropriate ward.

This item was deferred from the 26 March 2020 Scrutiny Co-ordinating Board agenda.

 

Additional documents:

Minutes:

Members considered report G18/20 from the Chairman of the Outside Bodies Task and Finish Group which sought to present the findings from the Scrutiny Review of the Council’s Outside Bodies and recommended changes which would improve ways of reporting back from Outside Bodies.

 

Proposed by Councillor Raine

Seconded by Councillor Orchard

 

and RESOLVED that the following be recommended to Council:

 

a.            that with effect from the commencement of the municipal year 2021/22, Eden District Council no longer send any representatives to Omega Proteins Liaison Board; and that the number of representatives on Greenwich Leisure Limited Eden Board be reduced to one;

 

b.            that Members who are elected to a position representing Eden District Council on an Outside Body should fill in a summary note after each meeting they attend, to be published on the Eden District Council website;

 

c.            that a working group be set up to monitor Eden District Council representation on outside bodies, both to look at current representation on Outside Bodies, and if there is any other groups which may require Eden District Council representation, to begin meeting during the 2021/22 municipal year, and thereafter on a bi-annual basis;

 

d.            that any representatives on the Lake District National Park Authority, Lake District National Park Partnership, Yorkshire Dales National Park Authority, North Pennines Area of Outstanding Natural Beauty and MASCG should be through preference a member from an appropriate Ward; and

 

e.            A statement is produced showing the synergies and the purpose of representation between the EDC corporate plan and outside body activities is developed for each approved outside body.

OS/6/06/20

Scrutiny Annual Report pdf icon PDF 220 KB

To consider report G12/20 from the Chairman of the former Scrutiny Co-ordinating Board which is attached and which present the achievements of the Council’s Scrutiny Board and Committees during the 2019-2020 Council Year.

 

RECOMMENDATIONS that:

 

1.            the draft Annual Scrutiny report for 2019/2020 municipal year be approved; and

2.            the report be put to Council.

 

This item was deferred from the 26 March 2020 Scrutiny Co-ordinating Board agenda.

 

Additional documents:

Minutes:

Members considered report G12/20 from the Chairman of the former Scrutiny Co-ordinating Board which presented the achievements of the Council’s Scrutiny Board and Committees during the 2019-2020 municipal year.

 

Proposed by Councillor Banks

Seconded by Councillor Clark

 

and RESOLVED that:

 

1.            The draft Annual Scrutiny report for 2019/2020 municipal year was approved; and

 

2.            The report was to be put to Council.

OS/7/06/20

Communities Portfolio Holder - Review of Leisure Services pdf icon PDF 242 KB

To consider report PP10/20 from the Assistant Director Commissioning and Technical Services which seeks to provide information on the review of the Council’s Leisure Services for Overview and Scrutiny Committee to consider.

 

RECOMMENDATION that the content of the report, ‘Leisure Services Review of Delivery Options’ be noted.

 

This item was deferred from the Housing and Communities Scrutiny Committee meeting of 19 March 2020.

Additional documents:

Minutes:

Members considered report PP10/20 from the Assistant Director Commissioning and Technical Services which sought to provide information on the review of the Council’s Leisure Services for the Overview and Scrutiny Committee to consider.

 

Members had a number of queries regarding the report, including querying what the options were ensure that Eden District Council’s Zero Carbon targets would be met in the future, and whether any further outreach programs would be developed.

 

The Communities Portfolio Holder attended the meeting to answer questions from Members.

 

Proposed by Councillor Banks

Seconded by Councillor Hanley

 

and RESOLVED that the content of the report ‘Leisure Services Review of Delivery Options’ was noted.

OS/8/06/20

Any Other Items which the Chairman decides are urgent

Minutes:

There were no items which the Chairman felt were urgent.

OS/9/06/20

Date of Next Scheduled Meeting

The date of the next scheduled meeting of this Committee be confirmed as 3 September 2020.

Minutes:

The date of the next meeting was confirmed as 4 September 2020.

OS/10/06/20

Exclusion of the Press and Public

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12a of the Act.

Minutes:

Proposed by Councillor Banks

Seconded by Councillor Holden

 

and RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during the discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12A of the Act.

OS/11/06/20

Final Report of the Waste and Recycling Contract Task and Finish Group

To consider report G11/20 from the Chairman of the Waste and Recycling Task and Finish Group which is attached.  

Minutes:

Members considered report G11/20 from the Chairman of the Waste and Recycling Task and Finish Group.

 

RESOLVED that the recommendations contained in the report be endorsed.