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Agenda and minutes

Venue: The Council Chamber, Town Hall, Penrith

Contact: Members Services 

Items
No. Item

AGc/33/12/21

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Wicks and McCall.

AGc/34/12/21

Minutes of Previous Meeting

To sign the minutes AGc/21/11/21 to AGc/32/11/21 of the meeting of this Committee held on 18 November 2021 as a correct record of those proceedings (copies previously circulated).

Minutes:

Proposed by Councillor Eyles

Seconded by Councillor Lancaster

 

and RESOLVED that the public minutes AGc/21/11/21 to AGc/32/11/21 of the meeting of this Committee held on the 18 November 2021 be confirmed and signed by the Chairman as a correct record of those proceedings.

AGc/35/12/21

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

No declarations of interest were made.

AGc/36/12/21

Questions and Representations from Members of the Public

To receive questions and representations from the public under Rules 10 and 11 of the Council Rules of Procedure in Part 3 of the Constitution.

Minutes:

No questions or representations were received from members of the public under Rules 10 and 11 of the Council Rules of Procedure in Part 3 of the Constitution.

AGc/37/12/21

Questions and Representations from Members

To receive questions and representations from Members under Rules 11 and 12 of the Council Rules of Procedure in Part 3 of the Constitution.

 

Minutes:

No questions or representations were received from Members under Rules 11 and 12 of the Council Procedure Rules of the Constitution.

AGc/38/12/21

2019/20 Annual Audit Letter pdf icon PDF 700 KB

To consider the Interim Director of Resources’ report F48/21 (attached), which provides information on the External Auditors’ (Grant Thornton) Annual Audit letter for their audit of the accounts for 2019/20.

 

RECOMMENDED that the report and Plan be noted.

Minutes:

Members considered Report No: F48/21 of the Interim Director of Resources which provided information on the External Auditors’ (Grant Thornton) Annual Audit letter for the audits of the accounts for 2019/20

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that the report and Plan be noted.  

AGc/39/12/21

2020/21 External Audit Plan pdf icon PDF 7 MB

To consider the Interim Director of Resources’ report F47/21 (attached), which provides information on the External Auditors’ (Grant Thornton) Audit Plan for their audit of the accounts.

 

RECOMMENDED that the report and Plan be noted.

Minutes:

Members considered Report No: F47/21 of the Interim Director of Resources which provided information on the External Auditors’ (Grant Thornton) Audit Plan for their audit of the accounts.

 

Proposed by Councillor Eyles

Seconded by Councillor Greenwood

 

and RESOLVED that the report and Plan be noted.

AGc/40/12/21

Internal Audit: Summary Progress Report for 2021-22 pdf icon PDF 5 MB

To consider the Assistant Director Finance & HR’s report F44/21 (attached), which informs the Committee about the Council’s Internal Audit Annual Summary Progress Report for 2020-2021.

 

RECOMMENDED that the Committee notes this report, and the Summary Progress Report 2021/22 from TIAA attached at Appendices 1-3. 

Minutes:

Members considered Report No: F44/21 of the Assistant Director Finance & HR which sought to inform the Committee about the Council’s Internal Audit Annual Summary Progress Report for 2020 – 2021.

 

Proposed by Councillor Eyles

Seconded by Councillor Lancaster

 

and RESOLVED that the Committee notes this report, and the Summary Progress Report 2021/22 from TIAA attached at Appendices 1-3.

AGc/41/12/21

Treasury Management Six-Month Review pdf icon PDF 248 KB

To consider the report of the Interim Director of Resources.

 

[Note: this report will be sent ‘to follow’.]

Minutes:

Members considered Report No: F50/21 of the Assistant Director Finance & HR which sought to provide Members with a half-yearly report on the Strategy and Plan for Treasury Management during the Financial Year 2020/21.

 

Proposed by Councillor Eyles

Seconded by Councillor Greenwood

 

and RESOLVED that the report be noted.

 

 

AGc/42/12/21

Anti-Fraud Plan 2020/21 pdf icon PDF 1004 KB

To consider the Assistant Director Finance & HR’s report F45/21 (attached), in respect of the proposed updated Anti-Fraud, Theft, Bribery and Corruption Strategy and Response Plan.

 

RECOMMENDED the updated Anti-Fraud, Theft, Bribery and Corruption Strategy and Response Plan be approved

Minutes:

Members considered Report No: F45/21 of the Assistant Director Finance & HR in respect of the proposed Anti-Fraud, Theft, Bribery and Corruption Strategy and Response Plan.

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that the updated Anti-Fraud, Theft, Bribery and Corruption Strategy and Response Plan be approved.

AGc/43/12/21

Local Code of Governance pdf icon PDF 2 MB

To consider the Assistant Director Finance & HR’s report F46/21 (attached), which sets out the Council’s Local Code of Governance 2021-22. Members are asked to confirm that the Local Code of Governance fairly reflects the Council’s corporate governance arrangements.

 

RECOMMENDED that:

 

1. the review of the Local Code of Governance 2020-21 be noted;

2. the Committee proposes any further amendments and endorses the Local Code of Governance Action Plan for 2021-22; and

3. the Local Code of Governance for 2021-22 be approved.

Minutes:

Members considered Report No: F46/21 of the Assisstant Director Finance & HR report which sets out the Council’s Local Code of Governance 2021-2022. Members are asked to confirm that the Local Code of Governance fairly reflects the Council’s corporate governance arrangements.

 

Proposed by Councillor Eyles

Seconded by Councillor Greenwood

 

and RESOLVED that:

 

1.     the review of the Local Code of Governance 2020-21 be noted;

2.     the Committee proposed any further amendments and endorsed the Local Code of Governance Action Plan for 2021-22; and

3.     the Local Code of Governance for 2021-22 be approved.

AGc/44/12/21

Provisional Outturn 2020/21 pdf icon PDF 622 KB

To consider the Interim Director of Resources’ report F49/21 (attached), which summarises the Council’s Revenue and Capital performance for the financial year 2020/21.

 

RECOMMENDED that:

 

1.     the Revenue Outturn position for 2020/21 as set out in Appendix 1 be noted;

2.    the Capital Outturn position for 2020/21 as set out in Appendix 2 be noted;

3.    the slippage on Capital which is to be carried forward into the 2021/22 as set out in Appendix 2 be noted; and

4.    the revenue underspend be allocated to create earmarked revenue reserves, with additional adjustments as set out below:

 

 

£000

LGR Implementation Reserve

1,600

Heart of Cumbria Reserve

-1,467

Revenue Slippage (Appendix 3)

500

Corporate Priorities

1,167

 

1,800

 

Minutes:

Members considered Report No: F49/21 of the Interim Director of Resources which summarises the Council’s Revenue and Capital performance for the financial year 2020/21.

 

Proposed by Councillor Eyles

Seconded by Councillor Lynch

 

and RESOLVED that:

 

1.     the Revenue Outturn position for 2020/21 as set out in Appendix 1 be noted;

2.     the Capital Outturn position for 2020/21 as set out in Appendix 2 be noted;

3.     the slippage on Capital which is to be carried forward into the 2021/22 as set out in Appendix 2 be noted; and

4.     the revenue underspend be allocated to create earmarked revenue reserves, with additional adjustments as set out below:

 

 

£000

LGR Implementation Reserve

1,600

Heart of Cumbria Reserve

-1,467

Revenue Slippage (Appendix 3)

500

Corporate Priorities

1,167

 

1,800

 

AGc/45/12/21

Any Other Items Which the Chairman Decides are Urgent

Minutes:

There were no other items which the Chairman decided were urgent.

AGc/46/12/21

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee be confirmed as Thursday 10 February 2022 at 6.45 p.m. 

Minutes:

The date of the next scheduled meeting was confirmed as being Thursday 10 February 2022 at 6.45 p.m