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Agenda and minutes

Contact: Members Services 

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Items
No. Item

AGc/30/01/21

Apologies for Absence

Minutes:

At the start of the meeting, the Assistant Director Governance advised that this meeting was being held remotely using conferencing software which allowed Member, Officer and public attendance whilst being able to protect themselves and others and observe the Government’s social distancing measures. 

 

The Assistant Director Governance also stated that all votes during this meeting would be taken through an informal recorded vote, though this would not be noted as such in the minutes.

 

A Roll Call of those Members in attendance remotely was then taken. 

 

There were no apologies for absence received. 

 

AGc/31/01/21

Minutes of Previous Meeting

To sign the minutes AGc/15/10/20 to AGc/29/10/20 of the meeting of this Committee held on 12 November 2020 as a correct record of proceedings (copies previously circulated).

Minutes:

RESOLVED that the public minutes AGc/15/10/20 to AGc/29/10/20 of the meeting of this Committee held on 12 November 2020 be confirmed and signed by the Chairman as a correct record of those proceedings. 

AGc/32/01/21

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Both Councillor Eyles and Councillor Ryland gave a personal explanation in that they were recording the meeting for personal use, and that should the Committee resolve to exclude members of the press and public for any reason in accordance with Section 100A(4) of the Local Government Act 1972, they would cease to record the meeting for the duration of the agenda item subject to the exclusion. 

 

Councillor Nicolson stated that he had previously been approached by a Parish Councillor in connection with the Parish Council business, and that he had given only general procedural advice in connection with the matter. He had subsequently sought guidance from the Monitoring Officer about whether this action would prevent him from being present in the meeting during consideration of the agenda item. She had confirmed that on the basis which he had described, he would be able to remain in the meeting, participate in the discussion and vote on the item.  He confirmed that he would act in accordance with her guidance. 

AGc/33/01/21

Any Other Items Which the Chairman Decides are Urgent

Minutes:

There were no urgent items of business to be considered. 

AGc/34/01/21

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee was confirmed as 11 February 2021.

Minutes:

The date of the Committee’s next meeting was confirmed as Thursday 11 February 2021. 

AGc/35/01/21

Exclusion of Press and Public

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 to Schedule 12A of the Act.

 

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) be excluded from the meeting during discussion of Agenda Item 7 (Code of Conduct – Complaints Relating to a Parish Council) on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part 1 to Schedule 12A of the Act. 

AGc/36/01/21

Code of Conduct - Complaints relating to a Parish Council

To consider report G4/21 from the Assistant Director Governance.

Minutes:

Members considered report G4/21 from the Assistant Director Governance.

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that the recommendations in the report be approved.