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Agenda and minutes

Contact: Members Services 

Link: To view this meeting follow this link using Microsoft Teams

Items
No. Item

AGc/9/07/20

Apologies for Absence

Minutes:

At the start of the meeting, the Monitoring Officer advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government’s lockdown measures.

 

The Monitoring Officer stated that votes during this meeting would be taken by general assent.

 

A Roll Call of all those Members in attendance remotely was then taken.

 

No apologies for absence were received for this meeting.

AGc/10/07/20

Minutes of Previous Meeting

To sign the minutes AGc/01/06/20 to AGc/08/06/20 of the meeting of this Committee held on 30 June 2020 as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that the public minutes AGc/01/06/20 to AGc/08/06/20 of the meeting of this Committee held in 17 June 2020 be confirmed and signed by the Chairman as a correct record of those proceedings.

AGc/11/07/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Minutes:

Councillor Eyles gave a personal explanation in that he was recording the meeting for personal use.

AGc/12/07/20

External Audit Reports pdf icon PDF 219 KB

To consider report F24/20 from the Interim Director of Corporate Services which is attached and which sets out one report from the Council’s External Auditor, Grant Thornton.

 

RECOMMENDATION that the report be noted.

Additional documents:

Minutes:

Members considered report G24/20 from the Interim Director of Corporate Services which set out one report from the Council’s External Auditor, Grant Thornton.

 

Proposed by Councillor Eyles

Seconded by Councillor Lancaster

 

and RESOLVED that the report be noted.

 

The Chairman thanked Gareth Kelly and Georgia Jones, both from Grant Thornton, for their attendance at this meeting.

AGc/13/07/20

Internal Audit Update and Audit Plan 2020/2021 - 2022/2023 pdf icon PDF 221 KB

To consider report F25/20 from the Interim Director of Corporate Services which is attached and which seeks to:

 

1.            update on a change in the arrangements for the provision of the Internal Audit Service for the Council; and

 

2.            seek approval for the Council’s Internal Audit Annual Plan for 2020-2021. Under the Council’s Constitution, approval of the Audit Plan rests with this Committee.

Additional documents:

Minutes:

Members considered report F25/20 from the Interim Director of Corporate Services which sought to update Members on a change in the arrangements for the provision of the Internal Audit Service for the Council, and which sought approval for the Council’s Internal Audit Annual Plan for 2020-2021.

 

Proposed by Councillor Eyles

Seconded by Councillor Lawson

 

and RESOLVED that the Audit Plan for 2020/2021 was agreed.

 

The Chairman thanked Jane Butterfield, from TIAA for her attendance at the meeting.

AGc/14/07/20

Human Resources and Appeals Committee Terms of Reference pdf icon PDF 536 KB

To consider report G28/20 from the Assistant Director Governance which is attached and which seeks to consider reviewing the terms of reference of the Human Resources and Appeals Committee.

 

RECOMMENDATIONS that the Accounts and Governance Committee:

 

1.            Recommend to Council that the proposed amendments to the Terms of Reference of the Human Resources and Appeals Committee are approved, and

 

2.            Recommend to Council that an additional paragraph in the Terms of Reference for the Human Resources and Appeals Committee, be added, to reflect that the Committee will nominate a Member to participate in the Management of Change Panel, as set out in the draft Management of Change Policy, in relation to officers at Assistant Director level and above.

Minutes:

Members considered report G28/20 from the Assistant Director Governance which asked Members to consider revising the Terms of Reference of the Human Resources and Appeals Committee.

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that:

 

1.            The Accounts and Governance Committee recommend to Council that the proposed amendments to the Terms of Reference of the Human Resources and Appeals Committee be approved, subject to the addition of the word ‘matters’ in the third paragraph of the Terms of Reference; and

 

2.            The Accounts and Governance Committee recommend to Council that an additional paragraph in the Terms of Reference for the Human Resources and Appeals Committee be added, to reflect that the Committee will nominate a Member to participate in the Management of Change Panel, as set out in the draft Management of Change Policy, in relation to officers at Assistant Director level and above.

AGc/15/07/20

Accounts and Governance Committee Work Programme pdf icon PDF 217 KB

To consider report F26/20 from the Interim Director of Corporate Services which is attached and which seeks to set out the work programme for the Accounts and Governance Committee.

 

RECOMMENDATION that the Accounts and Governance Committee approve the Work Programme as set out at Appendix 1 (to follow).

Additional documents:

Minutes:

Members considered report F26/20 from the Interim Director of Corporate Services which set out the work programme for the Accounts and Governance Committee.

 

Proposed by Councillor Eyles

Seconded by Councillor Lawson

 

and RESOLVED that the Accounts and Governance Committee work plan be approved.

AGc/16/07/20

Any Other Items Which the Chairman Decides are Urgent

Minutes:

There were no items which the Chairman felt were urgent.

AGc/17/07/20

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee was confirmed as 10 September 2020.

Minutes:

The date of the next scheduled meeting was confirmed as 10 September 2020.