Agenda and draft minutes

Accounts and Governance Committee
Thursday, 27th June, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Contact: Members Services 

Items
No. Item

AGc/1/06/19

Appointment of Vice-Chairman

To appoint a Vice-Chairman of the Accounts and Governance Committee for the 2019-2020 municipal year.

 

Minutes:

Proposed by Councillor Lancaster

Seconded by Councillor Eyles

 

that Councillor Ryland be appointed as Vice-Chairman for the 2019/20 municipal year.

 

RESOLVED that Councillor Ryland be appointed as Vice-Chairman of the Accounts and Governance Committee for the 2019/20 municipal year.

AGc/2/06/19

Apologies for Absence

Minutes:

No apologies for absence were received at this meeting.

AGc/3/06/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

No declaration of interest were made at this meeting.

AGc/4/06/19

External Audit Reports pdf icon PDF 346 KB

To consider report F37/19 from the Director of Corporate Services which is attached and which seeks to set out one report from the Council’s External Auditor, Grant Thornton.

 

RECOMMENDATION that the report of the External Auditor be noted.

Minutes:

Members considered report F37/19 from the Director of Corporate Services which introduced one report from the Council’s External Auditor, Grant Thornton.

 

Proposed by Councillor Connell

Seconded by Councillor Orchard

 

and RESOLVED that the report of the External Auditor be noted.

AGc/5/06/19

Internal Audit: Completed Reports and Progress Against Annual Plan pdf icon PDF 313 KB

To consider report F36/19 from the Director of Corporate Services which is attached and which seeks to advise Member of the findings and recommendations of reports that have recently been completed by the Council’s Internal Audit Services, and progress against the agreed Annual Plan for 2018/2019.

 

RECOMMENDATION that the contents of the report be noted.

Minutes:

Members considered report F36/19 from the Director of Corporate Services which sought to advise Members of the findings and recommendations of reports that had recently been completed by the Council’s Internal Audit Services, and progress against the agreed Annual Plan for 2018/19.

 

There was a discussion about the appropriateness of the use of a Deleted Invoices spreadsheet under recommendation SD16 at Appendix F to the report (Internal Audit Report – Sundry Debtors System). The Director of Corporate Services stated that whilst this was an operational matter for officers, members would be informed in due course about the outcome of the review of use of the spreadsheet.

 

Proposed by Councillor Eyles

Seconded by Councillor Orchard

 

and RESOLVED that the contents of the report be noted.

AGc/6/06/19

Internal Audit Annual Report 2018-2019 pdf icon PDF 244 KB

To consider report F34/19 from the Director of Corporate Services which is attached and which seeks to provide the Council with an assurance on internal controls that helps to evidence the effective of the system of internal control, as set out in the Annual Governance Statement (AGS).

 

RECOMMENDATION that the report be noted.

Minutes:

Members considered report F34/19 from the Director of Corporate Services which sought to provide the Council with an assurance on internal controls that helped to evidence the effectiveness of the system of internal control, as set out in the Annual Governance Statement (AGS).

 

Proposed by Councillor Eyles

Seconded by Councillor Connell

 

and RESOLVED that the report be noted.

AGc/7/06/19

Implementation of Internal Audit Recommendations pdf icon PDF 62 KB

To consider report F32/19 from the Director of Corporate Services which is attached and which seeks to set out progress on implementing the agreed recommendation from internal audit reports.

 

RECOMMENDATION that progress against the agreed recommendations be noted.

Minutes:

Members considered report F32/19 from the Director of Corporate Services which sought to set out progress on implementing the agreed recommendation from internal audit reports.

 

Proposed Councillor Eyles

Seconded Councillor Orchard

 

and RESOLVED that the progress against the agreed recommendations be noted.

AGc/8/06/19

Any Other Items Which the Chairman Decides are Urgent

Minutes:

No items of urgent business were discussed at this meeting.

AGc/9/06/19

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee be confirmed as 25 July 2019.

Minutes:

The next scheduled meeting of this Committee was confirmed as 25 July 2019.