Agenda

Accounts and Governance Committee
Thursday, 21st February, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Contact: Members Services 

Items
No. Item

1.

Apologies for Absence

2.

Minutes of Previous Meeting

To sign the public minutes AGc/36/11/18 to AGc/45/11/18 of the meeting of this Committee held on 29 November 2018 as a correct record of those proceedings (copies previously circulated).

 

3.

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

4.

External Audit Reports pdf icon PDF 701 KB

To consider report F11/19 of the Director of Finance which sets out two reports from the Council’s External Auditor, Grant Thornton.

 

RECOMMENDATION that the reports are noted.

5.

Internal Audit: Completed Reports and Progress against Annual Plan pdf icon PDF 1024 KB

To consider report F14/19 of the Director of Finance which seeks to advise Members of:

 

1.            The findings and recommendations of reports that have recently been completed by the Council’s Internal Audit Service.

 

2.            Progress against the agreed Annual Plan for 2018-2019.

 

RECOMMENDATION to note the content of the report.

6.

Internal Audit: Implementation of Recommendations pdf icon PDF 70 KB

To consider report F13/19 of the Director of Finance which sets out progress on implementing the agreed recommendations from internal audit reports.

 

RECOMMENDATION that progress against the agreed recommendations is noted.

7.

External Review of the Council's Internal Audit Service pdf icon PDF 349 KB

To consider report F12/19 of the Assistant Director of Finance which seeks to present the findings of an external review of the Council’s Internal Audit Service.

 

RECOMMENDATION that the report from the Chartered Institute of Public Finance and Accountancy (CIPFA) on the Internal Audit Service report is noted.

8.

Review of the Effectiveness of the Accounts & Governance Committee pdf icon PDF 123 KB

To consider report F18/19 of the Assistant Director Finance which seeks to present the findings of an external review of the Accounts and Governance Committee.

 

RECOMMENDATIONS that:

 

1.            the report from the Chartered Institute of Public Finance and Accountancy, titled Review of the Effectiveness of the Accounts and Governance Committee, as enclosed as Appendix A to the report be noted; and

 

2.            the recommendations as set out in the report be given further consideration by the panel that is currently reviewing the constitution.

 

9.

Statement of Accounting Policies 2018-2019 pdf icon PDF 156 KB

To consider report F8/19 of the Director of Finance which asks Members to approve the Statement of Accounting Policies, which will be included in the Statement of Accounts for the 2018-2019 financial year.

 

RECOMMENDATION that the Statement of Accounting Policies, as set out in Appendix A, are approved as the basis for preparation of this year’s Statement of Accounts.

10.

Internal Audit Annual Plan 2019-2020 pdf icon PDF 74 KB

To consider report F15/19 of the Director of Finance which seeks approval for the Council’s Internal Audit Annual Plan for 2019-2020. Under the Council’s Constitution, approval of the Audit Plan rests with this Committee.

 

RECOMMENDATION that the Audit Plan for 2019-2020, attached at Appendix A, is agreed.

11.

Setting of the Council Tax 2019-2020 pdf icon PDF 116 KB

To consider report F9/19 of the Director of Finance which is to follow.

12.

Review of the Constitution pdf icon PDF 341 KB

To consider report G25/19 of the Deputy Chief Executive which seeks the views of the Accounts and Governance Committee on the proposed amendments to be made in the Constitution relating to the delegated officer planning decisions and the questioning of members of the public speaking at Planning Committee.

 

RECOMMENDATION that:

1.            Consideration be given to the recommended amendments to:

(1)       the scheme of delegation to the Deputy Director Technical Services as set out in Appendix 1 to the report; and

(2)       paragraph 13 of the Council’s Code of Planning Conduct and Practice.

2.            It be noted that the views of the Planning Committee and Accounts and Governance Committee will be presented to a future meeting of Council for a final decision on the proposed changes.

13.

Protocol between the Monitoring Officers of Cumbria and the Cumbria Constabulary pdf icon PDF 79 KB

To consider report G10/19 of the Deputy Chief Executive which requests noting of the protocol agreed between the Monitoring Officers of Cumbria and the Cumbria Constabulary for the reporting of potential criminal offences arising from the failure to register or declare disclosable pecuniary interests.

 

RECOMMENDATION that the report be received and the Protocol as attached at Appendix 1 be noted.

14.

Protocol on the Monitoring Officer pdf icon PDF 72 KB

To consider report G19/19 of the Deputy Chief Executive which seeks consideration of a Protocol on the Monitoring Officer. If the Protocol is approved by Committee it will, subject to Council approval, become part of the Constitution.

 

RECOMMENDATION that Council be recommended to approve the Protocol for on the Monitoring Officer attached as Appendix 1 to the report.

15.

Protocol on Member Officer Relations pdf icon PDF 117 KB

To consider report G20/19 of the Deputy Chief Executive which enables consideration to be given to the proposed Eden District Council Protocol on Member Officer Relations.

 

RECOMMENDATION that the Protocol on Member Officer Relations attached to the report as Appendix 2 be approved for the purpose of a consultation with staff.

16.

Employee Code of Conduct pdf icon PDF 126 KB

To consider report G21/19 of the Deputy Chief Executive which enables consideration to be given to the proposed Eden District Council Employee Code of Conduct.

 

RECOMMENDATIONS that:

 

1.            the Employee Code of Conduct attached to this report as Appendix 2 be approved for the purpose of a consultation with staff; and

 

2.            subject to such consultation the document be recommended to full Council for approval.

17.

Protocol for the Independent Persons pdf icon PDF 69 KB

To consider report G22/19 of the Deputy Chief Executive which enables the Committee to consider endorsing a proposed Protocol for statutory Independent Persons.

 

RECOMMENDATION that Council be recommended to approve the Protocol for Independent Persons as attached at Appendix 1 to the report.

18.

Protocol for the Chairman of the Council pdf icon PDF 80 KB

To consider report G23/19 of the Deputy Chief Executive which seeks to consider a Protocol for the Chairman of the Council. If the Protocol is approved by Committee it will, subject to Council approval, become part of the Constitution.

 

RECOMMENDATION that Council be recommended to approve the Protocol for the Chairman of the Council attached as Appendix 1 to the report.

19.

Request for Dispensation for Attendance pdf icon PDF 62 KB

To consider report G14/19 of the Deputy Chief Executive which seeks to advise Members of a request for a dispensation to a Member who is currently unable to attend any Council meetings due to illness and ask them to endorse the request.

RECOMMENDATION that a dispensation be granted for Councillor Trevor Ladhams from attending meetings of the Council by reason of illness for his remaining term of office.

20.

Members' Attendance at Meetings and Training Events 2018-2019 pdf icon PDF 66 KB

To consider report G26/19 of the Deputy Chief Executive which seeks to advise the Committee of Members’ attendance at timetabled meetings of Council, Executive, Scrutiny Committees, Accounts and Governance Committee, Planning and Licensing Committees for the 2017-2018 municipal year to 1 February 2019 and for attendance at training events during 2018-2019.

RECOMMENDATIONS that:

1.         the report be noted;

2.         an annual percentage of attendance be set below which Members would be asked to provide a written explanation to the Committee; and

3.         Members consider what action to take, if any, regarding attendance.

Additional documents:

21.

Any Other Items Which the Chairman Decides are Urgent

22.

Date of Next Scheduled Meeting

The next scheduled meeting of this Committee is 18 April 2019.