Agenda and draft minutes

Council - Thursday, 23rd September, 2021 6.45 pm

Venue: Cumberland Hall, Ullswater Community College, Penrith

Items
No. Item

Cl/26/09/21

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Armstrong, Atkinson, Fearon and Holden.

Cl/27/09/21

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was recording the meeting.

Cl/28/09/21

Minutes

RECOMMENDATION that the public minutes Cl/15/07/21 to Cl/25/07/21

of the meeting of Council held on 29 July 2021 be confirmed and signed by the Chairman as a correct record of those proceedings (copy previously circulated).

 

Minutes:

RESOLVED that the public minutes CI/15/07/21 to CI/25/07/21 of the meeting of Council held on the 29 July 2021 be confirmed and signed by the Chairman as a correct record of those proceedings.

 

Cl/29/09/21

Chairman's Announcements

Minutes:

COP26 and UK100

  • Eden District Council (EDC) is joining the UK100 network.
  • The network is the only association of local authorities across the UK that have set the objectives of rapid reduction of carbon emissions (to bring each constituent council’s emissions to Net-Zero by 2030) and to engage actively with residents and businesses in their wider communities to bring all emissions in line with the Net-Zero goal as quickly as possible.
  • Membership of UK100 puts Eden District Council in both national and international forums, sharing best practice and actively progressing the Council’s climate change objectives and biodiversity commitments.
  • EDC is also launching the COP26 Community Grant Programme, to encourage parishes and communities to initiate local programmes - such as community power generation and peat restoration - in order to address climate change and biodiversity loss.

 

By-election for Penrith West district ward

  • A local by-election is taking place this month for the Penrith West district ward at Eden District Council, recently vacated by the retirement of Cllr. John Thompson.
  • As a tireless representative for his Penrith West Ward and a vocal advocate for the people of Eden, including our military veterans, Cllr. Thompson will be greatly missed at Eden District Council by Members and Officers alike. We thank Cllr Thompson for his dedication to public service over many years.

 

Penrith Extra Care scheme celebrates opening

  • Housing 21 opened the doors of Newton House in Penrith: an Extra Care scheme offering 54 one and two-bedroom affordable homes for the town’s older people.
  • The scheme is being delivered by Housing 21, in partnership with Eden District Council and Cumbria County Council.
  • For more information visit www.housing21.org.uk.

 

Council partners with Football Foundation to invest in Penrith and Appleby

  • People living in Penrith and Appleby have benefitted from fresh investment into local football facilities.
  • Over £2000 from Eden District Council, alongside a Football Foundation grant of £2100, has enabled brand new mobile goalposts to be installed at Castletown Recreation Ground in Penrith and Appleby’s King George V field.

 

Parkrun returns to Penrith

  • Parkrun returned recently to Penrith following a break due to COVID.
  • In its first weekend back, 285 people were in attendance to enjoy the weekend sun as they ran, jogged and walked around Frenchfield.

 

2021 Appleby Horse Fair

  • After a one-year hiatus, Appleby Horse Fair took place last month, with the Multi-Agency Strategic Co-ordinating Group thanking people for their patience during what was a challenging weekend.

 

Businesses asked to go #OneStepGreener

  • In November, the UK will host the COP26 UN Climate Change Conference.
  • Businesses of all sizes around the UK are committing to do their bit to cut carbon emissions and protect the planet – and those in Eden are invited to do the same.
  • Eden District Council is asking you to take the first step, by committing to cutting your carbon emissions and taking the journey towards net-zero Carbon.
  • There is a range of support available, with tools to help you understand your emissions, how to tackle them, and  ...  view the full minutes text for item Cl/29/09/21

Cl/30/09/21

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

No questions or representations were received from the public under Rule 10 of the Constitution.

Cl/31/09/21

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

Councillor David Ryland asked the following question:

 

‘In view of my information to you at the overview and scrutiny committee, all Eden councils copy paper is sourced from Brazil.

Will you be instigating a review of all Edens consumables to clarify that they are compatible with the aims and objectives within the council plan and that they are ethical and of good provenance?’

 

Councillor Mark Rudhall responded as follows:

 

‘Thank you Councillor Ryland.  Firstly I think it would be useful to provide some context around the current sourcing of paper, which is contracted through Heaton’s who are a local wholesaler with an office in Penrith.  This is therefore in line the Councils aims and objectives of using local suppliers.  Through the quotation process there were options of where paper was sourced, however no paper is manufactured in the UK.  The decision was therefore based upon the lowest price and this is in line with the Councils procurement policies.

 

To return to your question, a selection of EDC staff are part of a ‘climate champions’ group whose role is to challenge practices for sustainability.  All colleagues are encouraged to look for opportunities to work in a more sustainable way and consider their carbon footprint.  Since the Carbon Literacy training provided, we have seen an increase in engagement and enthusiasm by staff members leading to issues being raised and addressed.  In addition, we are committed to reducing our carbon footprint, initially by reviewing source 1 and 2 carbon.  The third stage will be source 3 which includes contracts and sourcing of consumables. As localised opportunities for improvements are identified in the interim – these are being addressed.’

 

Councillor Ryland asked the following supplementary question:

 

‘I firstly don’t think you can put a price on the climate change rules and we should be looking at our carbon footprint. Could I ask if the Climate Champions group have a suggestion for recycled paper and when will Source 3 be on stream?’

 

Councillor Rudhall gave the following response:

 

‘I do know that recycled paper would be the right thing to do and an option for us. I don’t know when Source 3 would start but will get back to you with a written reply.’

 

Councillor Ryland asked the following question:

 

‘On the 14th of June this year i sent a round robin email with questions regarding the utilities at Voreda house, this remains un answered so i will ask again

in light of the revelation that an amount of over 8K was paid to waterplus logged against voreda house

Who authorised this payment which on the face of it appears excessive?

Please give a breakdown of the amount?

Was the meter read before we took possession of the property and/or did we agree to pay any of the previous owners liabilities.?

This latter question also refers to electricity as i have been informed by residents that electric lights within the property are visible yet no work appears to be ongoing.’

 

Councillor Greenwood gave the following  ...  view the full minutes text for item Cl/31/09/21

Cl/32/09/21

Petition

Minutes:

The Chair informed Members that this item had been withdrawn from the Agenda. The petitioner was a candidate in the forthcoming Penrith by-election and the subject matter of the petition was central to his campaign. The presentation of the petition at this meeting of Council would give a platform to one candidate and potentially influence voters, in contravention of the dictates of electoral purdah.

 

Cl/33/09/21

Motions on Notice

To consider motions on notice under Rule 13 of the Constitution.

 

Minutes:

No motions on notice were received.

Cl/34/09/21

Appointment - Interim Chief Executive pdf icon PDF 223 KB

To consider the report F34/21 of the Interim Director of Resources, and to consider the recommendations of Human Resources and Appeals Committee for their preferred option for the appointment of an Interim Chief Executive.

 

RECOMMENDATION that

 

a)    the recommendation of the Human Resources and Appeals Committee to appoint Ian Frost as Interim Chief Executive to March 2023 on the terms set out at 3.6 below be agreed;

 

b)    the Interim Director of Resources, in consultation with the Portfolio Holder for Resources, be authorised to conclude any outstanding terms relating to the appointment; and

 

c)    the additional budget required, £52,645 in 2021/22 and £105,289 in 2022/23, be approved and funded from reserves.

Minutes:

Members considered report F34/21 of the Interim Director of Resources, which sought to consider the recommendations of the Human Resources and Appeals Committee for their preferred option for the appointment of an Interim Chief Executive.

 

Proposed by Councillor Greenwood

Seconded by Councillor Eyles

 

Under rule 17 (e) of the Council Procedure Rules a named vote was requested by Councillor Wicks. The following councillors rose in support of it: Councillors Nicolson, Ryland, Martin and Dew

 

For the motion: 21

(Councillors Baker, Banks, Briggs, Connell, Derbyshire, Eyles, Greenwood, Hanley, Harker, Lawson, McCall, Patterson, Raine, Robinson, Ross, Rudhall, Sharp, Simpkins, Smith, Taylor, Tonkin)

 

Against the motion: 11

(Councillors Chambers, Dew, Lancaster, Lynch, Martin, Meadowcroft, Nicolson, Ryland, Sawrey-Cookson, Todd, Wicks)

 

Abstain: 1

(Councillor Clark)

 

and RESOLVED that:

 

a)    The recommendation of the Human Resources and Appeals Committee to appoint Ian Frost as Interim Chief Executive to March 2023 on the terms set out at 3.6 be agreed;

 

b)    That the Interim Director of Resources, in consultation with the Portfolio Holder for Resources, be authorised to conclude any outstanding terms relating to the appointment; and

 

c)     The additional budget required, £52,645 in 2021/22 and £105,289 in 2022/23, be approved and funded from reserves.

 

 

 

 

Cl/35/09/21

Allocation of Seats pdf icon PDF 223 KB

To consider the report G28/21 of the Assistant Director Legal and Democratic Services and to propose and confirm appointments of Standing Deputies to Committees and Members for Working Groups in accordance with political proportionality for the municipal year 2021/2022.

 

RECOMMENDATION that

 

(i)            the appointment of Standing Deputies to Committees be confirmed as set out in Appendix 1 to the report;

 

(ii)           the proposed allocation of seats to parties for Working Groups be as set out in Appendix 2 to the report be approved; and

 

(iii)          the appointment of Members to Working Groups as set out in Appendix 3 be approved.

Additional documents:

Minutes:

Members considered Report No: G28/21 of the Assistant Director Legal and Democratic Services which sought to propose and confirm the appointments of Standing Deputies to Committees and Members for Working Groups in accordance with political proportionality for the municipal year 2021/2022.

 

Councillor Eyles drew attention to the fact that in Appendix 1: Appointment of Seats on Committees, there was an error in that Councillor McCall was listed as both a standing member and a standing deputy of Budget Planning Committee. He requested that Councillor McCall be added as the member of the committee and Councillor Simpkins be added as a standing deputy.

 

Councillor Wicks also wished to amend Appendix 3: Appointment of Members to Working Groups, in that she wished to add herself and Councillor Atkinson to the Devolution of Local Government Working Group.

 

Proposed by Councillor Connell

Seconded by Councillor Eyles

 

andRESOLVED that:

 

(i)              the appointment of Standing Deputies to Committees be confirmed as set out in Appendix 1 to the report, subject to the inclusion of Councillor McCall as a member, and Councillor Simpkins as a standing deputy of Budget Planning Committee; 

 

(ii)             the proposed allocation of seats to parties for Working Groups be as set out in Appendix 2 to the report be approved; and

 

(iii)           the appointment of Members to Working Groups as set out in Appendix 3 be approved, subject to the inclusion of Councillor Wicks and Councillor Atkinson as members of the Devolution of Local Government Working Group.

 

 

Note, the following tables reflect the resolution above.

 

Appointment of Seats on Committees

Accounts and Governance Committee – 9 Members

Conservative Group

R Briggs, J Lynch, G Nicolson, D Wicks

Green Group                   

0

Independent Alliance

K Greenwood

Independent Group

S Lancaster

Labour Group

0

Liberal Democrat Group

A Connell, M Eyles, N McCall

Standing Deputies           

H Fearon, A Meadowcroft, A Todd,

C Atkinson,

W Patterson,

D Ryland,

P Baker, L Harker, D Smith

 

Overview and Scrutiny Committee – 12 Members

Conservative Group

E Martin, G Nicolson, J Raine, D Wicks

Green Group                   

D Lawson

Independent Alliance

W Patterson, D Banks

Independent Group

D Ryland

Labour Group

M Hanley

Liberal Democrat Group

D Holden, G Simpkins, D Smith

Standing Deputies           

P Dew, H Fearon, A Todd, R Briggs

A Ross,

S Lancaster,

P Baker, M Eyles, N McCall

 

Budget Planning Committee – 9 Members

Conservative Group

P Dew, E Martin, G Nicolson, D Wicks

Green Group                   

0

Independent Alliance

W Patterson

Independent Group

D Ryland

Labour Group

0

Liberal Democrat Group

P Baker, N McCall, D Smith

Standing Deputies           

A Armstrong, C Atkinson, R Briggs

A Meadowcroft,

D Banks,

S Lancaster,

D Holden, L Harker, G Simpkins

 

Human Resources and Appeals Committee - 9 Members

Conservative Group

R Briggs, J Raine, A Meadowcroft

Green Group                   

0

Independent Alliance

D Banks, M Robinson

Independent Group

M Clark

Labour Group

0

Liberal Democrat Group

P Baker, G Simpkins, V Taylor

Standing Deputies           

I Chambers, E Martin, D Wicks

K Greenwood,

W Patterson,

S Lancaster,

A Connell,  ...  view the full minutes text for item Cl/35/09/21

Cl/36/09/21

Eden Housing Strategy 2021-2026 pdf icon PDF 228 KB

To consider the attached report PP17/21 of the Assistant Director of Communities which seeks approval to adopt the Housing Strategy.

 

RECOMMENDED that the Housing Strategy be adopted.

Additional documents:

Minutes:

Members considered Report No: PP17/21 of the Assistant Director Communities which sought to present the Eden Housing Strategy 2021-2026 for consideration, and to seek the approval for the adoption of the Housing Strategy.

 

Proposed by Councillor Derbyshire

Seconded by Councillor Ryland

 

and RESOLVED that the Eden Housing Strategy 2021- 2026 be adopted.

Cl/37/09/21

Policy and Procedure to Spend Commuted Sums Designated for Affordable Housing pdf icon PDF 1 MB

To consider the attached report PP18/21 of the Assistant Director of Communities which presents the policy document ‘Commuted Sums for Affordable Housing’ for approval and adoption.

 

RECOMMENDED that the Commuted Sums for Affordable Housing Policy attached at Appendix1 to the report be adopted.

Minutes:

Members considered Report No: PP18/21 of the Assistant Director of Communities which presented the document ‘Policy and Procedure to Spend Commuted Sums Designated for Affordable Housing’ for approval and adoption.

 

Proposed by Councillor Derbyshire

Seconded by CouncillorLawson

 

and RESOLVED that the Commuted Sums for Affordable Housing Policy be adopted.

Cl/38/09/21

Capital Grant for Infrastructure Improvements at Penrith Football Club Frenchfields Stadium pdf icon PDF 365 KB

To consider the attached report no CE10/21 of the Deputy Chief Executive which requests agreement for grant funding for capital improvements at Penrith Football Club.

 

RECOMMENDED that that Council approve

 

a)    a supplementary estimate of £100,000 is made in the capital programme as a grant to Penrith Football Club to support the delivery of the schemes outlined in paragraph 3.7 of the report is chosen to progress, and

 

b)    the Portfolio Holder for Communities in conjunction with the Assistant Director Communities are authorised to determine proposals from the Football Club to draw down this funding.

 

Minutes:

Members considered report no CE10/21 of the Deputy Chief Executive which requested agreement for grant funding for capital improvements at Penrith Football Club.

 

Proposed by Councillor Sharp

Seconded by Councillor Lawson

 

Under rule 17 (e) of the Council Procedure Rules a named vote was requested by Councillor Eyles. The following councillors rose in support of it: Councillors Taylor, Baker, Ross, Rudhall

 

For the motion: 21

(Councillors Baker, Banks, Briggs, Connell, Derbyshire, Eyles, Greenwood, Hanley, Harker, Lawson, McCall, Patterson, Robinson, Ross, Rudhall, Sawrey-Cookson, Sharp, Simpkins, Smith, Taylor and Tonkin)

 

Against the motion: 3

(Councillors Clark, Lynch and Martin)

 

Abstained: 9

(Councillors Chambers, Dew, Lancaster, Meadowcroft, Nicolson, Raine, Ryland, Todd and Wicks)

 

and RESOLVED that Council approved:

 

a)    a supplementary estimate of £100,000 is made in the capital programme as a grant to Penrith Football Club to support the delivery of the schemes outlined in paragraph 3.7 of the report is chosen to progress, and

 

b)    the Portfolio Holder for Communities in conjunction with the Assistant Director Communities are authorised to determine proposals from the Football Club to draw down this funding.

Cl/39/09/21

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as Thursday 25 November 2021 at 6.45pm.

Minutes:

The date of the next scheduled meeting of Council was confirmed as Thursday 25 November 2021 at 6:45pm.