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Agenda and minutes

Venue: This is a virtual meeting

Link: To view this meeting click on this link

Items
No. Item

Cl/13/05/20

Apologies for Absence

Minutes:

At the start of the meeting, the Assistant Director Governance advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government’s lockdown measures.

 

The Assistant Director Governance also stated that all votes during this meeting would be taken through an informal recorded vote, though would not be noted as such in the minutes.

 

A Roll Call of all those Members in attendance remotely was then taken.

 

Apologies for absence were received from Councillor Beaty, Councillor Harker, Councillor Thompson and Councillor Todd.

 

The Chairman put forward a motion without notice as follows:

 

‘I move from the Chair that 4A(3b) which states that only one item can be considered at this extraordinary meeting be suspended for this meeting to enable the agenda before us to be considered in full’.

 

A vote was taken and the motion passed with 33 votes for and 1 against.

Cl/14/05/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was intending to audio record the meeting for personal use.

Cl/15/05/20

Budget Planning Committee Terms of Reference pdf icon PDF 220 KB

To consider report F16/20 of the Interim Director of Corporate Services which is attached and which seeks approval of the Budget Planning Committee Terms of Reference.

 

RECOMMENDATIONS that:

 

1)    Council approve the Budget Planning Committee Terms of Reference as attached at Appendix 1

 

2)    delegated authority be given to the Assistant Director Governance to make any necessary changes to the Constitution.

Additional documents:

Minutes:

Members considered report F16/20 of Interim Director of Corporate Services which sought approval for the Budget Planning Committee Terms of Reference.

 

Proposed by Councillor K Greenwood

Seconded by Councillor R Orchard

 

RESOLVED that Council:

 

1.     approve the Budget Planning Committee Terms of Reference, and

 

2.     give the Assistant Director Governance delegated authority to make any necessary changes to the Constitution.

Cl/16/05/20

Establishment of Working Groups pdf icon PDF 225 KB

To consider report G20/20 of the Assistant Director Governance which is attached and which seeks approval to establish three Working Groups to support the development of three of the Council’s Corporate Priority areas;

 

i)                 Zero Carbon Eden Members Working Group;

 

ii)               Planning Policy Working Group; and

 

iii)              One Eden Working Group

 

and approval of the Terms of Reference attached at Appendix 1

 

RECOMMENDATIONS that Council:

 

1)          approve the formation of the three working groups; and

 

2)          approve the Terms of Reference at Appendix 1

Additional documents:

Minutes:

Members considered report G20/20 of Assistant Director Governance which sought approval to establish the following three Working Groups to support the development of three of the Council’s Corporate Priority area;

 

1)    Zero Carbon Eden Members Working;

2)    Planning Policy Working Group; and

3)    One Eden Working Group

 

and approval of the Terms of Reference.

 

Proposed by Councillor Conncell

Seconded by Councillor Lancaster

 

RESOLVED that:

 

1)    approval be given for the formation of the three working groups;

 

2)    the Terms of Reference be amended to reflect that each working group can consist of up to 11 members; and

 

3)    the nominations for each working group be accepted.

 

Due to technical issues the following members did not vote on this item:

 

Councillor Lynch, Councillor Sawrey-Cookson and Councillor Tonkin

Cl/17/05/20

Extension to Leisure Contract pdf icon PDF 257 KB

To consider report PP18/20 of the Assistant Director Commissioning and Technical Services which is attached and which seeks to extend the current contract with Greenwich Leisure Limited for the next five years under the current contract.

 

RECOMMENDATION that the current leisure contract is extended by five years.

Additional documents:

Minutes:

Members considered report PP18/20 of the Assistant Director Commissioning and Technical that sought approval to extending the current contract with Greenwich Leisure Limited for the next five years as permitted under the current contract.

 

Proposed by Councillor Sharp

Seconded by Councillor Eyles

 

and RESOLVED that the current leisure contact is extended by five years.

Cl/18/05/20

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 30 July 2020

Minutes:

The date of the next scheduled meeting was confirmed as 30 July 2020.