Agenda and draft minutes

Budget Meeting, Council
Thursday, 27th February, 2020 6.45 pm, MOVED

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

Cl/70/02/20

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Harker, Councillor Meadowcroft, Councillor Ryland and Councillor Thompson.

Cl/71/02/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was recording the meeting for personal use.

Cl/72/02/20

Minutes

RECOMMENDATION that the public minutes Cl/58/01/20 to Cl/69/0120 of the meeting of Council held on 9 January 2020 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the public minutes Cl/58/01/20 to Cl/69/01/20 of the meeting of Council held on 9 January 2020 be confirmed and signed by the Chairman as a correct record of those proceedings

Cl/73/02/20

Chairman's Announcements

Minutes:

Since the last Council meeting I have attended the Cumbria Youth Conference and Councillor Banks, as Vice Chairman, has attended the Cumbria Federation of Young Farmers’ Clubs’ Annual General Meeting.

I will be attending the Young Cumbrian Artist of the Year Awards on 28 the February. Cllr Banks will be attending the Mayor of Allerdale’s Civic Dinner on the 13 March.

I am also arranging a Chairman’s Charity Musical Performance here in the Council Chamber on Friday 20 March, details will follow.

Councillor Wicks has been appointed as the Conservative Group Leader following the following Cllr Chambers resignation from this position.

In light of the damage caused by Storm Ciara and Storm Dennis the Council is able to offer the following assistance.

Support for Businesses is available through the Cumbria Business Growth Hub, who have drawn up a Business Survival Toolkit and a Business Continuity Checklist. One-to-one advisor support to assist with accessing grants, is also being offered through their catalyst programme.

The Flood Recovery Framework also assists Businesses through Business Rates Relief, whereby the Government will reimburse local authorities for the cost of providing a minimum of three months of 100% relief from business rates, or longer if the business is unable to resume trading from their property.

For householders affected by flooding there’s the Community Recovery Grant. Local authorities will receive funding equivalent to £500 per household that has been flooded or is “unliveable” as a result of the flooding.

A Council Tax discount is also available whereby the Government reimburses local authorities for the cost of a 100% council tax discount for a minimum of three months, or longer if flood water entered the home, or the home was otherwise considered unliveable for any period of time. The Government will also reimburse the cost of a 100% council tax discount on temporary accommodation for anyone unable to return to their home.

Further information is available via the Council’s website www.eden.gov.uk.

Cl/74/02/20

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

No questions were received from the Public under Rule 10 of the Constitution.

Cl/75/02/20

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

The following questions were received from Members under Rule 12 of the Constitution:

1.            Councillor Beaty asked the following question of the Leader:

“I have seen in the press and received briefings from other Leaders of councils in Cumbria information about the ongoing negotiations regarding Local Government reform. It seems the MHCLG Minister is offering a substantial increase in funding to Cumbrian councils if 2 unitaries are formed. This would offset the expected reductions in funding that are expected for Councils who do not embrace reform. The formation of Unitaries would also bring savings to the councils and the simplification of delivery for the north of the County and its residents.

When I was the Leader of this Council I gave regular briefings on discussions on the last devolution discussions, and it seems the current negotiations will have far reaching effects on this Council and its residents. Could the Leader update us on the discussions and tell us what the position of this Leader and the executive is in relation to this?”

The Leader responded as follows:

“The Rt Hon Jake Berry MP, the then Minister for the Northern Powerhouse and Local Growth, visited our region on 3 February. The former minister met the Leaders and Chief Executives of Cumbria’s District Councils, and the County Council, here in Penrith. The purpose of these preliminary discussions was to assess the appetite for devolution in Cumbria, as well as to outline the associated growth deals on offer.

Delivering inclusive and sustainable growth is a key priority for Eden. Our focus throughout these discussions has been on the strategic ‘ask’ from central government, with particular reference to the details of the additional resources and the extra powers, freedoms and flexibilities on offer to support the future prosperity of our rural economy.

Devolution from central government to the regions is not the same thing as local government reorganisation, but the two have been conflated in recent discussions. It is important that any changes to local government, either as part of a devolution deal or as a separate initiative, ensure that communities are well served, customers’ needs are met, value for money is delivered and that subsidiarity of decision making is protected. At the meeting on 3 February the Minister did not express a preference on the number of possible unitary authorities in Cumbria.

The Rt Hon Jake Berry MP is no longer in his role and the government is working on a Devolution White Paper which will be published later in the year. I will continue to ensure that the economic, social and environmental needs of Eden are best promoted through any devolution negotiations and that any local government arrangements which are proposed are fit for purpose into the future.”

Councillor Beaty then asked a supplementary question querying whether it was wise for the Council to invest a substantial amount of money in a new building, which was likely to become redundant, given that four Cumbrian District Councils anticipated merging by May 2021.

The  ...  view the full minutes text for item Cl/75/02/20

Cl/76/02/20

Motions on Notice

To consider motions on notice under Rule 13 of the Constitution

 

Minutes:

No motions on notice were received under Rule 13 of the Constitution.

Cl/77/02/20

Budget Scrutiny Review 2020/21 pdf icon PDF 226 KB

To consider report G10/20 from the Chairman of the Budget Scrutiny Review Group which submits the comments, conclusions and recommendation of the Budget Scrutiny Review Group 2020/21.

 

RECOMMENDATIONS that:

 

1.               Council considers the final report of the Budget Scrutiny Review Group for approval including the following recommendation:

 

2.               the Budget Scrutiny Review Group recommend that a Budget Planning Committee be set up from May 2020 onwards in order to have a more strategic oversight of the Budget which includes major projects such as One Eden and the purchase of Voreda House throughout the year.

 

Additional documents:

Minutes:

Members considered report G10/20 from the Chairman of the Budget Scrutiny Review Group which submited the comments, conclusions and recommendation of the Budget Scrutiny Review Group 2020/21.

 

Proposed by Councillor Orchard

Seconded by Councillor Patterson

 

and RESOLVED that:

 

1.               Council noted the final report of the Budget Scrutiny Review Group; and

 

2.               a Budget Planning Committee be set up from May 2020 onwards in order to have a more strategic oversight of the Budget which includes major projects such as One Eden and the purchase of Voreda House throughout the year.

Cl/78/02/20

Annual Review of Treasury Management Strategy Statement - Resources Portfolio Holder pdf icon PDF 563 KB

To consider report F11/20 from the Director of Finance which sets out and seeks approval for the Treasury Management and Capital Strategy for 2020-2021, the Prudential Indicators for years 2020-2024 and the Minimum Revenue Provision Statement for 2020-2021.

 

RECOMMENDATIONS that:

1.         the 2020-2021 Treasury Management and Capital Strategy Statement, as detailed in section 3, including the Minimum Revenue Provision Policy, be approved; and

2.         the Prudential and Treasury Indicators for 2020-2021, set out in Appendix A, including external borrowing limits, be approved.

Minutes:

Members considered report F11/20 from the Director of Finance which set out and sought approval for the Treasury Management and Capital Strategy for 2020-2021, the Prudential Indicators for years 2020-2024 and the Minimum Revenue Provision Statement for 2020-2021.

 

Propose by Councillor Greenwood

Seconded by Councillor Robinson

 

and RESOLVED that:

1.         the 2020-2021 Treasury Management and Capital Strategy Statement, was approved; and

2.         the Prudential and Treasury Indicators for 2020-2021, was approved.

Cl/79/02/20

Corporate Plan, Budgets 2020/21, One Eden Transformation and Medium Term Financial Plan - Resources Portfolio Holder and Leader pdf icon PDF 936 KB

To consider report F14/20 from the Chief Finance Officer.  The Council is required to produce a balanced budget for 2020/21 as the basis for calculating its level of Council Tax. It has to base that budget on its Corporate Plan priorities and service delivery requirements estimated for the year, recognising any changes in service demand that may arise in future years.

The Executive made recommendations to Council, on this basis, at its meeting on 25 February 2020.

The report also includes statutory advice of from the Chief Financial Officer on the robustness of the estimates included in the budget and the adequacy of the Councils reserves.

RECOMMENDATIONS that Council:

1.               approve Corporate Plan Growth as set out in Appendix A;

2.               approve the balanced budget as set out in Appendix B;

3.               consider and approve a Council Tax increase of £5 on a Band D property;

4.               approve the proposed capital programme 2020/21 – 2023/24 as set out in Appendix C;

5.               note the latest Medium Term Revenue Plan (MTRP) for 2020/21 to 2023/24 as set out in Appendix D;

6.               note the impact of the proposed budget on reserves and recommend the reserves to full council as set out in Appendix E;

7.               subject to necessary searches, surveys, due diligence and the approval of the Capital Programme the Council acquire Voreda House plus costs of Stamp Duty Liability Tax (SDLT) and fees as set out in Appendix F;

8.               approve works for the replacement of windows, internal refurbishment, IT connectivity and project costs to be funded from the Single Site capital budget included in the capital programme;

9.               relocate its staff from Mansion House and Town Hall to Voreda House;

10.           approve the One Eden Transformation workstreams as set out in paragraph 12.3;

11.           approve the governance structure of the One Eden Transformation Programme as set out in paragraph 12.17;

12.           approve the savings targets for the four workstreams as set out in paragraph 12.20; and

13.           note the contents of the Section 25 statement from the Interim Chief Finance Officer contained in paragraphs 2.1 to 2.7 in relation to robustness of estimates and adequacy of reserves.

 

 

Minutes:

Members considered report F14/20 from the Chief Finance Officer.  The Council was required to produce a balanced budget for 2020/21 as the basis for calculating its level of Council Tax. It had to base that budget on its Corporate Plan priorities and service delivery requirements estimated for the year, recognising any changes in service demand that may arise in future years.

The Executive made recommendations to Council, on this basis, at its meeting on 25 February 2020.

The report also included statutory advice of from the Chief Financial Officer on the robustness of the estimates included in the budget and the adequacy of the Councils reserves.

The Chairman stated that a vote would be taken on each recommendation separately.

Proposed by Councillor Greenwood

Seconded by Councillor Taylor

 

that Council:

1.            approve Corporate Plan Growth;

2.            approve the balanced budget;

3.            consider and approve a Council Tax increase of £5 on a Band D property;

4.            approve the proposed capital programme 2020/21 – 2023/24;

5.            note the latest Medium Term Financial Plan (MTFP) for 2020/21 to 2023/24;

6.            note the impact of the proposed budget on reserves and recommend the reserves to full council;

7.            subject to necessary searches, surveys, due diligence and the approval of the Capital Programme the Council acquire Voreda House plus costs of Stamp Duty Liability Tax (SDLT) and fees;

8.            approve works for the replacement of windows, internal refurbishment, IT connectivity and project costs to be funded from the Single Site capital budget included in the capital programme;

9.            relocate its staff from Mansion House and Town Hall to Voreda House;

10.         approve the One Eden Transformation workstreams;

11.         approve the governance structure of the One Eden Transformation Programme;

12.         approve the savings targets for the four workstreams; and

13.         note the contents of the Section 25 statement from the Interim Chief Finance Officer in relation to robustness of estimates and adequacy of reserves.

Amendment proposed by Councillor Beaty

Seconded by Councillor Lynch

 

That any decision relating to the purchase of Voreda House be deferred to a future meeting of Full Council

 

For: 12

Against: 22

 

The motion therefore FELL.

 

Councillor Chambers left the council chamber at 8.04pm

 

Councillor Lynch left the council chamber at 8.07pm

 

Councillor Hanley left the council chamber at 8.08pm and returned at 8.10pm

 

Councillor Orchard left the council chamber at 8.11pm and returned at 8.14pm

 

Votes were taken on the substantive motions as follows:

 

Recommendation 1

 

RESOLVED that Council approved Corporate Plan Growth.

 

Recommendation 2

 

In accordance with the provisions of the Constitution a named vote was taken on recommendation 2

 

For: 22

Against: 8

Abstentions: 2

 

For the Motion:

(Councillors Baker, Banks, Clark, Connell, Derbyshire, Eyles, Greenwood, Hanley, Holden, Lancaster, Lawson, McCall, Patterson, Robinson, Ross, Rudhall, Sawrey-Cookson, Sharp, Simpkins, Smith, Taylor and Tonkin)

 

Against the motion:

(Councillors Armstrong, Beaty, Dew, Fearon, Martin, Nicolson, Raine and Todd)

 

Abstentions on the motion: 2

(Councillors Orchard and Wicks)

 

and RESOLVED that Council approved the balanced budget.

 

Recommendation 3  ...  view the full minutes text for item Cl/79/02/20

Cl/80/02/20

Setting of the Combined Council Tax 2020/21 - Resources Portfolio Holder and Leader pdf icon PDF 532 KB

To consider a report from the Chief Finance Officer which is to follow.

Additional documents:

Minutes:

Members considered report F9/19 from the Director of Finance which concerned the setting of Council Tax for the year 2019/2020.

 

Proposed by Councillor Greenwood

Seconded by Councillor Taylor

 

In accordance with the provisions of the Constitution a named vote was taken.

 

For: 26

 

For the Motion:

(Councillors Baker, Banks, Clark, Connell, Derbyshire, Dew, Eyles, Greenwood, Hanley, Holden, Lancaster, Lawson, McCall, Nicolson, Orchard, Patterson, Raine, Robinson, Ross, Rudhall, Sawrey-Cookson, Sharp, Simpkins, Smith, Taylor and Tonkin)

 

and RESOLVED that the Council Tax was set as per the resolution attached at Appendix 1 to these minutes.

Cl/81/02/20

Pay and Pension Discretions Policy Statement 2020/2021 - Resources Portfolio Holder pdf icon PDF 1 MB

To consider report CE2/20 from the Chief Executive which enables consideration to be given to the attached Pay Policy Statement with a view to approving the statement to enable the Council to meet the requirements of the Localism Act 2011.

 

RECOMMENDATION that the attached Pay and Pensions Discretions Policy Statement be adopted with effect from 1 April 2020.

Minutes:

Members considered report CE2/20 from the Chief Executive which enabled consideration to be given to the Pay Policy Statement with a view to approving the statement to enable the Council to meet the requirements of the Localism Act 2011.

 

Proposed by Councillor Greenwood

Seconded by Councillor Tonkin

 

and RESOLVED that the Pay and Pensions Discretions Policy Statement was adopted with effect from 1 April 2020.

Cl/82/02/20

Calendar Of Meetings pdf icon PDF 141 KB

To consider report G4/20 from the Director of Corporate Services which asks for Members’ provisional approval of a calendar of meetings for the 2020-2021 municipal year.

 

RECOMMENDATIONS that:

1.               a draft calendar of ordinary meetings 2020-2021 be approved;

2.               all Members and Standing Deputies of the Planning, Licensing and Accounts and Governance Committees be required to undertake full training prior to the first meeting of the respective committees; and

3.               the definitive Calendar of ordinary meetings, together with dates for Portfolio meetings, be presented to the Annual Meeting of Council in May 2020 for verification.

Additional documents:

Minutes:

Members considered report G4/20 from the Director of Corporate Services which asked for Members’ provisional approval of a calendar of meetings for the 2020-2021 municipal year.

 

Proposed by Councillor Connell

Seconded by Councillor Lancaster

 

and RESOLVED that:

1.               a draft calendar of ordinary meetings 2020-2021 was approved;

2.               all Members and Standing Deputies of the Planning, Licensing and Accounts and Governance Committees were required to undertake full training prior to the first meeting of the respective committees; and

3.               the definitive Calendar of ordinary meetings, together with dates for Portfolio meetings, be presented to the Annual Meeting of Council in May 2020 for verification.

Cl/83/02/20

Homelessness Strategy - Resources Portfolio Holder pdf icon PDF 2 MB

To consider report PP8/20 from the Assistant Director Community Services which has been prepared in order to advise Members of the recent Homelessness Review (Appendix 1) that has been carried out, and the subsequent Homelessness Strategy and Action Plan (Appendix 2) which has been developed as a result.

 

The report seeks agreement from the Council to adopt the proposed Homelessness Strategy and Action Plan.

 

RECOMMENDATION that  the Homelessness Review and Homelessness Strategy/Action Plan be adopted by the Council and commitment given to the delivery of the actions within the Homelessness Strategy/ Action Plan.

Minutes:

Members considered report PP8/20 from the Assistant Director Community Services which had been prepared in order to advise Members of the recent Homelessness Review that had been carried out, and the subsequent Homelessness Strategy and Action Plan which had been developed as a result.

 

The report sought agreement from the Council to adopt the proposed Homelessness Strategy and Action Plan.

 

Proposed by Councillor Derbyshire

Seconded by Councillor Lancaster

 

and RESOLVED that the Homelessness Review and Homelessness Strategy/Action Plan was adopted by the Council and commitment was given to the delivery of the actions within the Homelessness Strategy/ Action Plan.

Cl/84/02/20

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 12 March 2020.

Minutes:

The date of the next scheduled meeting was confirmed as 23 April 2020.