Agenda and draft minutes

Council
Thursday, 9th January, 2020 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

Cl/58/01/20

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Fearon and Councillor Meadowcroft.

Cl/59/01/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was recording the meeting for personal use.

 

 

Cl/60/01/20

Minutes

RECOMMENDATION that the public minutes Cl/46/11/19 to Cl/57/11/19 of the meeting of Council held on 7 November 2019 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the public minutes Cl/46/11/19 to Cl/57/11/19 of the Council held on 7 November 2019 be confirmed and signed by the Chairman as a correct record of proceedings.

Cl/61/01/20

Chairman's Announcements

Minutes:

Welcome to the first full Council meeting of 2020 and Happy New Year everyone.

 

Since the last Council meeting I have attended the following:

 

·                    28 November 2019 University of Cumbria Degree and Award Ceremony.  It’s always a pleasure to see young men and women – some of them raised and schooled in Eden – rewarded for their hard work. The occasion was graced by a vigorous address from the Vice-Chancellor, Dr John Sentamu, Archbishop of York

·                    16 December Chairman’s Carol Service, St Andrews Church Penrith where splendid musical performances were given by Appleby Primary School children, soloist Martha Hill from Appleby Grammar School and the accomplished Penrith Town Band

 

I am grateful to all those whose hard work had made the service so enjoyable – the team rector, the organist and churchwardens, the lay preacher,  Eden District councillors and officers and the many members of the public who turned out, some travelling long distances to support the occasion. I am especially grateful to Karen Edmonson for all her hard work.

 

The service was attended by the Lord-Lieutenant of Cumbria, the county Police and Crime Commissioner, civic representatives from Allerdale Borough Council, Carlisle City Council, and Penrith Town Council and some of the candidates in the recent general election.

 

After the service, the congregation did full justice to excellent refreshments generously provided by Greggs and Cranstons.

 

Contributions from the congregation raised £250, to be divided between my chosen charities, the Great North Air Ambulance and Oaklea Trust Edenside Project, whose representatives read lessons. I have a further project in mind, which will, I hope, not only raise funds, but also in a different way provide pleasure and entertainment and connect between this council and the public we serve.

 

The whole management of the parliamentary General Election was a great success. An extra 500 hours were worked by the team led by Karen Thompson, to ensure that planning and preparations which would have normally been done in five months could be completed in six weeks.   The result was declared by the High Sheriff of Cumbria Marcia Reid Fotheringham who chose to exercise her powers as returning officer at Penrith.

 

The Property Links scheme, which has been set up to support local people who are facing homelessness is starting to achieve results.  This is a free letting service run by both Eden council and South Lakeland District Council in collaboration with landlords to get at-risk people into a home. One notable early success has seen a home found for a couple and their baby.

 

Another successful Eden Tourism Network meeting has been hosted at the Penrith Museum with presentations from the Lake District National Park Authority and Discover Carlisle.

Cl/62/01/20

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

No questions were received from the public under Rule 10 of the Constitution.

Cl/63/01/20

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

The following questions were received from Members under Rule 12 of the Constitution:

 

1.            Councillor Thompson asked the following question of the Leader:

 

“Please could the Leader confirm that communication of sympathy and support has been made to the city council and residents of  Penrith, New South Wales, Australia from Eden District Council and the residents we serve. I have a strong affinity with this city council as myself and the late Councillor Morgan were privileged to receive a tie and scarf from this authority?”

 

The Leader responded as follows:

 

Thank you for your question. I realised that such a message needed to be sent when I read last weekend that temperatures in Penrith New South Wales had reached record-breaking levels, indeed that our twin in the southern hemisphere was the hottest place on the planet. I have emailed this message to the Mayor of  Penrith City Council, Ross Fowler OAM and it can be read by members on the Message board. It opened

 

“As Leader of Eden District Council, of which Penrith is the main town, I send our civic message of concern and solidarity to our twin in the southern hemisphere. I will proceed with a personal message to the Mayor, Councillors, and residents of Penrith NSW.”

 

Additional to the gifts to Councillors Morgan and Thompson, the coasters on the table in the Chief Executive’s room were a gift from Penrith NSW. Perhaps I could break with protocol and with the Chairman’s permission ask Councillor Thompson to tell us a little about Eden District Council’s previous engagement with Penrith City?”

 

Councillor Thompson spoke of his experience with the deputation from Penrith, New South Wales, then asked a supplementary question asking the leader if there was some way Eden District Council could help in Penrith, New South Wales, either with a donation or setting up a fund to raise monies.

 

The Leader responded that in her letter to the Mayor of Penrith, New South Wales, she had asked if there was anything that Eden District Council could do. She stated that she wasn’t sure if a designated fund was necessary given there were easy ways to contribute to other funds such as those ran by the Red Cross. She further stated that she would discuss with officers, and the Mayors of Penrith, Cumbria and Penrith, New South Wales.

 

2.            Councillor Lynch asked the following question of the Commercial Services Portfolio Holder:

 

“The directive in September 2019 to suspend the AGM of Heart of Cumbria was by Special Resolution of the Shareholder of the company, Eden District Council. When was this Special Resolution lodged with the Registrar of Companies and required by the Companies Act Chapter 3 section 3?”

 

The Commercial Services Portfolio Holder responded as follows:

 

“The `directive’ was made by the Chief Executive exercising urgent powers under the Council Constitution, to protect the best interests of the Council (as the sole shareholder). The AGM was then called for in the usual way and held on 5th November  ...  view the full minutes text for item Cl/63/01/20

Cl/64/01/20

Motions on Notice

To consider motions on notice under Rule 13 of the Constitution

 

Minutes:

No motions on notice were received under Rule 13 of the Constitution.

Cl/65/01/20

Allocation of Seats on Committees pdf icon PDF 236 KB

To consider report G1/20 from the Director of Corporate Services which is attached and which seeks to set out the proposed distribution of seats in accordance with the rules of political proportionality following the by-election in Shap on 14 November 2019 and to make appointments to the Committees for the remainder of the 2019-2020 municipal year.

 

RECOMMENDATIONS that:

 

1.     the proposed allocation of seats to parties in this request be approved;

 

2.     the appointment of Members to Committees as set out in Appendix 2 be approved; and

 

3.     the Green Group and Labour Group adopt a reciprocal arrangement where the nominated Members can act as Standing Deputies.

Additional documents:

Minutes:

Members considered report G1/20 from the Director of Corporate Services which sought to set out the proposed distribution of seats in accordance with the rules of political proportionality following the by-election in Shap on 14 November 2019 and to make appointments to the Committees for the remainder of the 2019-2020 municipal year.

 

Proposed by Councillor Connell

Seconded by Councillor Robinson

 

and RESOLVED that:

 

1.            The proposed allocation of seats to parties was approved;

 

2.            The appointment of Members to Committees as set out below was approved; and

 

3.            The Green Group and Labour Group adopt a reciprocal arrangement where the nominated Members can act as Standing Deputies.

 

Allocation of Seats on Committees 2019-2020

 

Accounts and Governance Committee – 9 Members

Independent Group           

S Lancaster, D Ryland

Conservative Group          

K Beaty, J Lynch, R Orchard

Liberal Democrat Group    

A Connell, M Eyles, N McCall

Labour Group

M Hanley

Green Group

0

Standing Deputies             

M Clark, W Patterson

G Nicolson, D Wicks
P Baker, L Harker
A Ross

Scrutiny Co-ordinating Board – 9 Members

Independent Group           

D Banks, W Patterson

Conservative Group          

R Orchard, G Nicolson, J Raine

Liberal Democrat Group    

D Holden, D Smith

Labour Group

M Hanley

Green Group

D Lawson

Standing Deputies             

M Clark, D Ryland

A Armstrong, I Chambers
M Eyles, G Simpkins
A Ross

Environment and Economy Scrutiny Committee - 9 Members

Independent Group           

S Lancaster, D Ryland

Conservative Group          

H Fearon, A Todd, D Wicks

Liberal Democrat Group    

P Baker, D Holden, D Smith

Labour Group

0

Green Group

D Lawson

Standing Deputies             

M Clark, H Sawrey-Cookson
A Armstrong, E Martin
M Eyles, L Harker
A Ross

Housing and Communities Scrutiny Committee - 9 Members

Independent Group           

M Clark, H Sawrey-Cookson

Conservative Group          

P Dew, R Orchard, J Raine

Liberal Democrat Group    

L Harker, G Simpkins, D Smith

Labour Group

M Hanley

Green Group

0

Standing Deputies             

S Lancaster
E Martin, J Thompson
P Baker
D Lawson

Human Resources and Appeals Committee - 9 Members

Independent Group           

D Banks, M Robinson

Conservative Group          

A Armstrong, G Nicolson, K Beaty

Liberal Democrat Group    

P Baker, J Derbyshire, G Simpkins

Labour Group

0

Green Group

A Ross

Standing Deputies             

D Ryland, W Patterson
J Thompson
A Connell, V Taylor
D Lawson

Licensing Committee - 10 Members

Independent Group           

W Patterson, H Sawrey-Cookson

Conservative Group          

E Martin, A Meadowcroft, J Raine, D Wicks

Liberal Democrat Group    

P Baker, L Harker, D Holden

Labour Group

M Hanley

Green Group

0

Standing Deputies

M Clark, D Ryland

I Chambers, J Thompson
M Eyles, G Simpkins, D Smith

A Ross

Planning Committee - 11 Members

Independent Group           

M Clark, W Patterson, H Sawrey-Cookson

Conservative Group          

I Chambers, J Lynch, D Wicks, J Thompson

Liberal Democrat Group    

D Holden, M Eyles, G Simpkins

Labour Group

0

Green Group

A Ross

Standing Deputies

D Banks, D Ryland, S Lancaster
A Meadowcroft, G Nicolson
P Baker, L Harker, D Smith

D  ...  view the full minutes text for item Cl/65/01/20

Cl/66/01/20

Treasury Management Mid-Year Report pdf icon PDF 261 KB

To consider report F6/20 which seeks to provide Members with a half-yearly report on the Strategy and Plan for Treasury Management during the financial year 2019/20.

 

RECOMMENDATION that the report be noted.

Minutes:

Members considered report F6/20 from the Director of Corporate Services which sought to provide Members with a half-yearly report on the Strategy and Plan for Treasury Management during the financial year 2019/20.

 

Proposed by Councillor Greenwood

Seconded by Councillor Robinson

 

and RESOLVED that the report was noted.

Cl/67/01/20

Annual Review of the Council Tax Reduction Scheme 2020-2021 pdf icon PDF 264 KB

To consider report F2/20 from the Director of Corporate Services which is attached and which seeks to undertake the annual review of the Council Tax Reduction Scheme (CTRS) and to decide whether to amend the Scheme for 2020-2021, or leave it unchanged.

 

RECOMMENDATION that the Council Tax Reduction Scheme for 2020-2021 should remain unchanged from that in 2019-2020, except for a minor change to disregard both ‘urgent and exceptional’ payments made under the formal Windrush Compensation Scheme, the ‘We Love Manchester Emergency Fund’ and ‘London Emergency Trust’.

Minutes:

Members considered report F2/20 from the Director of Corporate services which sought to undertake the annual review of the Council Tax Reduction Scheme (CTRS) and to decide whether to amend the Scheme for 2020-2021, or leave it unchanged.

 

Proposed by Councillor Greenwood

Seconded by Councillor Eyles

 

and RESOLVED that the Council Tax Reduction Scheme for 2020-2021 should remain unchanged from that in 2019-2020, except for a minor change to disregard both ‘urgent and exceptional’ payments made under the formal Windrush Compensation Scheme, the ‘We Love Manchester Emergency Fund’ and ‘London Emergency Fund’.

Cl/68/01/20

Scrutiny Structure Review pdf icon PDF 235 KB

To consider report G2/20 which seeks to consider the findings of the Scrutiny Structure Task and Finish Scrutiny Group and recommendations of the Scrutiny Co-ordinating Board and Accounts and Governance Committee.

 

RECOMMENDATIONS are that with effect from the commencement of the municipal year for 2020/21:

 

1.     the current three scrutiny committees be replaced with one ’Overview and Scrutiny Committee’, comprising 12 Members, meeting no less than six times per year;

 

2.     the ‘Overview and Scrutiny Committee’ be given authority to convene task and finish groups to supplement its work; and

 

3.     a Forward Plan be re-introduced to set out the work plan of the Executive and to enable improved scrutiny of the Executive.

Additional documents:

Minutes:

Members considered report G2/20 from the Director of Corporate Services which sought to consider the findings of the Scrutiny Structure Task and Finish Scrutiny Group and recommendations of the Scrutiny Co-ordinating Board and the Accounts and Governance Committee.

 

Proposed by Councillor Banks

Seconded by Councillor Eyles

 

Under Rule 17 e) of the Council Procedure Rules a named vote on the resolutions was demanded, and the following Councillors rose in support of it:

 

Councillors Lynch, Nicolson, Raine, Orchard, Thompson

 

For the motion: 23

(Councillors P Baker, D Banks, A Connell, J Derbyshire, M Eyles, K Greenwood, M Hanley, L Harker, D Holden, S Lancaster, D Lawson, N McCall, W Patterson, M Robinson, A Ross, M Rudhall, D Ryland, H Sawrey-Cookson, L Sharp, G Simpkins, D Smith, V Taylor, M Tonkin)

 

Against the motion: 12

(Councillors A Armstrong, K Beaty, I Chambers, P Dew, J Lynch, E Martin, G Nicolson, R Orchard, J Raine, J Thompson, A Todd, D Wicks)

 

Abstentions: 1

(Councillor M Clark)

 

and RESOLVED that with effect from the commencement of the municipal year for 2020/21:

 

1.            The current three scrutiny committees be replaced with one ‘Overview and Scrutiny Committee’, comprising 12 Members, meeting no less than six times per year;

 

2.            The ‘Overview and Scrutiny Committee’ be given authority to convene task and finish groups to supplement its work; and

 

3.            A Forward Plan be re-introduced to set out the work plan of the Executive and to enable improved scrutiny of the Executive.

Cl/69/01/20

Date of Next Scheduled Meeting

In consultation with the Chairman of the Council, the Leader and the Monitoring Office, arrangements have been made to move the Council meeting from the 13 February 2020 to 27 February 2020 due to timescales involved with the budget setting process.

 

RECOMMENDATION that Council endorse the change of date for the next Council meeting to 27February 2020.

Minutes:

Proposed by Councillor Connell

Seconded by Councillor Eyles

 

and RESOLVED that Council endorse the change of date for the next Council meeting to 27 February 2020.