Agenda and draft minutes

Council - Thursday, 27th May, 2021 6.45 pm

Venue: The Sports Hall, Penrith Leisure Centre, Penrith

Note: Note: The outgoing Chairman, Councillor Connell, was due to be nominated for re-election as Chairman of the Council, stood down from the Chair for the following item of business. The outgoing Vice-Chairman, Councillor Banks presided over the election of the Chairman. 

Items
No. Item

Cl/109/M/20

Election of Chairman

To elect a Chairman of the Council for the 2021-2022 municipal year.

 

Minutes:

Nominated by Councillor Banks

Seconded by Councillor Holden

 

RESOLVED that Councillor Connell be elected be re-elected Chairman of the Council for the 2021/22 municipal year.

 

Councillor Connell formally accepted the Office of Chairman, and would be vested with the Chain of Office and sign his Oath of Office at a time deemed safe to do so.

 

Cl/110/M/20

Appointment of Vice-Chairman

To appoint a Vice-Chairman of the Council for the 2021-2022 municipal year.

 

Minutes:

Nominated by Councillor Connell

Seconded by Councillor Robinson

 

RESOLVED that Councillor Banks be re-appointed as Vice-Chairman of the Council for the municipal year 2021/22.

 

Councillor Banks formally accepted the Office of Vice-Chairman, and would be vested with the Chain of Office and sign his Oath of Office at a time deemed safe to do so.

Cl/111/M/20

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Armstrong, Baker, Chambers, Dew, Fearon, Thompson and Todd.

Cl/112/M/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was intending to audio record the meeting for personal use

Cl/113/M/20

Minutes

1.    The public minutes:

 

·         AGc/37/04/21 to AGc/45/04/21 of the Accounts and Governance Committee held on 15 April 2021;

 

·         BPc/48/02/21 to BPc/53/02/21 of the Budget Planning Committee held on 9 February 2021;

 

·         Cl/100/04/21 to Cl/108/04/21 of Council held on 29 April 2021;

 

·         HRa/28/03/21 to HRa/31/03/21 of the Human Resources and Appeals Committee held on 23 March 2021;

 

·         Lic/29/11/20 to Lic/36/11/20 of the Licensing Committee held on 11 November 2020;

 

·         OS/40/04/21 to OS/48/04/21 of the Overview and Scrutiny Committee held on 1 April 2021

 

(all previously circulated) be confirmed and signed by the Chairman as a correct record of those proceedings. 

 

Minutes:

RESOLVED that

 

  • AGc/37/04/21 to AGc/45/04/21 of the Accounts and Governance Committee held on 15 April 2021;

 

  • BPc/48/02/21 to BPc/53/02/21 of the Budget Planning Committee held on 9 February 2021;

 

  • Cl/100/04/21 to Cl/108/04/21 of Council held on 29 April 2021;

 

  • HRa/28/03/21 to HRa/31/03/21 of the Human Resources and Appeals Committee held on 23 March 2021;

 

  • Lic/29/11/20 to Lic/36/11/20 of the Licensing Committee held on 11 November 2020;

 

  • OS/40/04/21 to OS/48/04/21 of the Overview and Scrutiny Committee held on 1 April 2021

 

be confirmed and signed as a correct record of those proceedings.

Cl/114/M/20

Chairman's Acceptance Speech and Announcements

Minutes:

The Chairman took the opportunity to inform everyone that this would be his final year as Chairman of the Council and thanked Members for their support.

 

 

Eden District Council will continue to share Chief Exec with Carlisle City Council

In the last month, plans were approved for Eden District Council's Acting Chief Executive, Jason Gooding, to continue in his interim role, splitting his time between Eden District Council and Carlisle City Council.

The extension sees Dr Gooding split his time as Chief Executive between the two local authorities up until the end of December 2021.

 

Restart Grants launched for Eden businesses

The government has launched a £5 billion Restart Grants Scheme providing funding to eligible businesses through councils.

Businesses in the non-essential retail sector in England will be eligible for one-off grants of up to £6,000, while businesses in the hospitality, accommodation, leisure, personal care and gym sectors, will be eligible for one-off grants of up to £18,000.

The Restart Grants scheme is now live for Eden businesses and can be accessed by visiting the Council website.

 

New exhibition launches at Penrith and Eden Museum

 

Penrith and Eden Museum is delighted to announce its latest exhibition, David Boyd: A Time to Stare, which runs until the end of July.

 

The exhibition features drawings and paintings made by talented artist David Boyd, and captures his view of the lockdown experience over the past year.

For information on the museum’s collections and ongoing virtual activities, visit www.eden.gov.uk/mueum.

 

Key Eden planning document to undergo review

 

Eden District Council has announced that it will be undertaking a partial review of the Eden Local Plan 2014 - 2032.

 

The Local Plan is a key document used when assessing new planning applications in Eden. It sets out critical planning policies, including where and how many new houses can be built, where employment land is allocated and the design and type of buildings that are encouraged.

 

This partial review is set to introduce or strengthen policies on two key areas: climate change and design.

 

Penrith community asked to take part in the Great British Spring Clean

 

Keep Britain Tidy’s annual Great British Spring Clean is back this year with a #MillionMileMission to clear litter from streets and green spaces and local residents are being encouraged to get involved.

 

Residents, their families and friends are being asked to plan their clean ups now and be ready to head out to Penrith’s streets and parks in socially distanced clean-ups from 28 May - 13 June 2021, helping to tackle litter in their neighbourhoods.

Eden District Council can help with litter picks by lending litter picking equipment, For more information, visit the Council’s website.

 

Responding to homelessness in Eden

 

During the pandemic, the Housing Options Team at Eden Housing Association, which operates the Homelessness Service on behalf of Eden District Council, has worked tirelessly to support those who have had nowhere to stay.

 

In this exceptional year, and we are very grateful to all those staff at Eden  ...  view the full minutes text for item Cl/114/M/20

Cl/115/M/20

Statement by the Leader

Minutes:

 

 

The Leader, Councillor Taylor, referred to the global and local crisis we could not have anticipated. We did not dream we would still be here, a year later. That the considerable demands made by the pandemic, on Eden District Council (EDC) and its officers, have become absorbed as business-as-usual is of the greatest credit to all. The full range of EDC’s services have continued with an efficiency equal to traditional working, despite having been carried on for15 months not in a peaceful professional environment but at the mercy of children, animals, elders, and more. As if that was not enough, by the third lockdown, they, I name no names, had managed to pull a really fast one by normalising the idea of Home Schooling. Parents were now expected to become a teacher of one, two, or three separate curricula with coursework to check you were fulfilling this unsought duty. All this on top of your day job.

 

EDC parents, I cannot imagine how you did all this. Thank you. Amey now Urbaser, Greenwich Leisure, and others have provided services on behalf of EDC, often in situations exposing them to potential  risk. 

 

To single people out for special mention will be to miss out, so please, I do mean you, when I offer everyone working for or on behalf of EDC our most heartfelt thanks for everything you have done to deliver services so well.

 

Many of us will by now have lost someone to Covid 19, someone dear or just part of one’s life. All of us have been touched. In the early months of 2021 Eden and Cumbria’s medical and care services, along with many EDC and public health officers, volunteers and carers, were stretched close to the limits of endurance, some indeed beyond it. Thanks is inadequate, but I offer it all the same, on behalf of the Executive. I trust Full Council will allow me to speak for them as well, in this regard.

For residents and businesses the struggle may continue. EDC has had many roles, as partner in the county’s exemplary emergency planning and implementation at the top level, as well as at local level. For example, in the Eden Community Resilience Group EDC and Cumbria County Council, parishes, volunteer groups, and others shared problems and good practice and sent concerns upwards to the higher statutory and other groups. The efficiency, cooperation, communication, and mutual support, Cumbrians just getting on and doing it across systems and institutions mitigated against problems that other areas of the country experienced. We got ahead with our homegrown track and trace system in which EDC’s officers played a significant part  which was so successful that Cumbria, and Director of Public Health Colin Cox, were namechecked in the national press.

 

At the start of the pandemic, Secretary of State MHCLG Robert Jenrick told us Districts to spend what was necessary, and that we would be reimbursed. Unfortunately this has not been fully realised. As you will know seven figure sums  ...  view the full minutes text for item Cl/115/M/20

Cl/116/M/20

Allocation of Seats on Committees pdf icon PDF 233 KB

To consider the report of the Assistant Director Legal and Democratic Services.

 

Additional documents:

Minutes:

Members considered report G13/21 from the Assistant Director of Legal and Democratic Services which proposed the distribution of seats in accordance with the rules of political proportionality and to make appointments to the Committees for the 2021/2022 municipal year.

 

RESOLVED that

 

1.    the following allocation of seats together with the appointment of Members to Committees and Standing Deputies as set out below be approved:

 

Group

Proposed number of seats

Conservative Group

22

Green Group

3

Independent Alliance

8

Independent Group

6

Labour

3

Liberal Democrat

18

Total

60

 

Accounts and Governance Committee – 9 Members

Conservative Group

R Briggs, J Lynch, G Nicolson, D Wicks

Green Group                       

0

Independent Alliance

K Greenwood

Independent Group

S Lancaster

Labour Group

0

Liberal Democrat Group

A Connell, M Eyles, N McCall

Standing Deputies             

H Fearon, A Meadowcroft, A Todd

W Patterson

M Clark, D Ryland, H Sawrey-Cookson

P Baker, L Harker

 

Overview and Scrutiny Committee – 12 Members

Conservative Group

E Martin, G Nicolson, J Raine, D Wicks

Green Group                       

D Lawson

Independent Alliance

W Patterson, D Banks

Independent Group

D Ryland

Labour Group

M Hanley

Liberal Democrat Group

D Holden, G Simpkins, D Smith

Standing Deputies             

P Dew, H Fearon, A Todd

A Ross

M Clark, S Lancaster, H Sawrey-Cookson

P Baker, M Eyles

Budget Planning Committee – 9 Members

Conservative Group

P Dew, E Martin, G Nicolson, D Wicks

Green Group                       

0

Independent Alliance

W Patterson

Independent Group

D Ryland

Labour Group

0

Liberal Democrat Group

P Baker, N McCall, D Smith

Standing Deputies             

A Armstrong, C Atkinson, R Briggs

D Banks

M Clark, S Lancaster, H Sawrey-Cookson

D Holden, L Harker

 

Human Resources and Appeals Committee - 9 Members

Conservative Group

R Briggs, J Raine, A Meadowcroft

Green Group                       

0

Independent Alliance

D Banks, M Robinson

Independent Group

M Clark

Labour Group

0

Liberal Democrat Group

P Baker, G Simpkins, V Taylor

Standing Deputies             

I Chambers, E Martin, D Wicks

K Greenwood, W Patterson

S Lancaster, D Ryland, H Sawrey-Cookson

A Connell, J Derbyshire

 

 

Licensing Committee - 10 Members

Conservative Group

C Atkinson, A Meadowcroft, J Raine

Green Group                       

D Lawson

Independent Alliance

M Tonkin

Independent Group

H Sawrey-Cookson

Labour Group

M Hanley

Liberal Democrat Group

P Baker, L Harker, D Holden

Standing Deputies

I Chambers, J Lynch, D Wicks

A Ross

L Sharp

D Banks

M Clark, S Lancaster, D Ryland,

M Eyles, G Simpkins

 

Planning Committee - 11 Members

Conservative Group

I Chambers, J Lynch, E Martin, D Wicks

Green Group                       

A Ross

Independent Alliance

W Patterson

Independent Group

H Sawrey-Cookson

Labour Group

M Hanley

Liberal Democrat Group

D Holden, M Eyles, G Simpkins

Standing Deputies

R Briggs, A Meadowcroft, G Nicolson

D Lawson

L Sharp

D Banks

M Clark, S Lancaster, D Ryland

P Baker, L Harker, D Smith

 

 

 

2.     the Green Group and the Labour Group to continue to adopt a reciprocal arrangement where the nominated Members can act as Standing Deputies.

Cl/117/M/20

Election of Chairmen

To elect Chairmen for the following Committees for the 2021-2022 municipal year:

 

a)    Accounts and Governance Committee

 

b)   Budget Planning Committee

 

c)    Human Resources and Appeals Committee

 

d)   Licensing Committee

 

e)    Overview and Scrutiny Committee

 

f)     Planning Committee

 

Minutes:

a)    Accounts and Governance Committee

 

Nominated by Councillor Howden

Seconded by Councillor Robinson

 

That Councillor Eyles be elected Chairman of the Accounts and Governance Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Eyles be elected Chairman of Accounts and Governance Committee for the 2021/2022 municipal year.

 

b)    Budget Planning Committee

 

Nominated by Councillor Wicks

Seconded by Councillor Lynch

 

That Councillor Nicolson be elected Chairman of the Budget Planning Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Nicolson be elected Chairman of Budget Planning Committee for the 2021/2022 municipal year.

 

c)    Human Resources and Appeals Committee

 

Nominated by Councillor Taylor

Seconded by Councillor Ross

 

That Councillor Robinson be elected Chairman of Human Resources and Appeals Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Robinson be elected Chairman of Human Resources and Appeals Committee for the 2021/2022 municipal year.

 

d)    Licensing Committee

 

Nominated by Councillor Robinson

Seconded by Councillor Sharp

 

That Councillor Holden be elected Chairman of the Licensing Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Holden be elected Chairman of Licensing Committee for the 2021/2022 municipal year.

 

e)    Overview and Scrutiny Committee

 

Nominated by Councillor Wickes

Seconded by Councillor Lynch

 

That Councillor Raine be elected Chairman of the Overview and Scrutiny Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Raine be elected Chairman of Overview and Scrutiny Committee for the 2021/2022 municipal year.

f)     Planning Committee

 

Nominated by Councillor Robinson

Seconded by Councillor Taylor

 

That Councillor Patterson be elected Chairman of the Planning Committee for the 2021/2022 municipal year.

 

A vote was taken and it was RESOLVED that Councillor Patterson be elected Chairman of Planning Committee for the 2021/2022 municipal year.

 

Cl/118/M/20

Confirmation of Calendar of Ordinary Meetings 2021-2022 pdf icon PDF 142 KB

To consider report G19/21 of the Assistant Director of Legal and Democratic Services which seeks to approve formally the calendars of ordinary meetings for the 2021-22 and 2022-23 municipal years, as required by Council Procedure Rule 1 (a) (page 149 of the Constitution).

RECOMMENDED that

1.         the calendars of ordinary meetings 2021-22 and 2022-23 at Appendix 1 to this report be approved;

2.         all Members and Standing Deputies of the Planning, Licensing, and Accounts and Governance Committees undertake full training prior to these Committees’ first meetings in each new municipal year; and

3.         it be noted that Portfolio Holder meetings will be held on an ad hoc basis when there is a requirement for a Portfolio Holder to make a decision under delegated powers, and they will not be subject to a prescribed programme of meetings.

 

Additional documents:

Minutes:

Members considered report G19/21 of the Assistant Director of Legal and Democratic Services which formally sought to approve the Calendar of Ordinary Meetings for the Council for 2021/2022 and 2022/2023 municipal years.

 

RESOLVED that the Calendar of Ordinary Meetings for the Council for 2021/2021 and 2022/2023 be approved.

 

Cl/119/M/20

Appointments to Outside Bodies and Member Champions 2021-2022 pdf icon PDF 235 KB

To consider report G20/21 which seeks to confirm the Outside Bodies upon which Members will sit in the forthcoming municipal year and to consider who should be appointed to represent the Council on each of these bodies.

 

RECOMMENDED that:

 

1.             The list of outside bodies set out in paragraphs 3.2, 3.4 and in Appendix 1 to the report be approved;

 

2.             Members of the Executive be appointed to the outside bodies identified in paragraph 3.2;

 

3.             Members give consideration to the nomination of non-executive members to the bodies listed at paragraph 3.4 and Appendix 1 to this report;

 

4.             Those bodies upon which Eden District Council will be represented by another body for 2021/2023 as detailed at paragraph 3.5 of the report be noted;

 

5.             The body that Eden District Council will be the district representative as detailed at paragraph 3.6 of this report be noted; and

 

6.             Council determines if it wishes to appoint Member Champions in relation to:

 

(a)  Armed Forces;

(b)  Children and Young People; 

(c)  Older People; and

(d)  Homelessness

Additional documents:

Minutes:

Members considered report G20/21 from the Assistant Director Legal and Democratic Services which Members will sit in the forthcoming municipal year and to consider who should be appointed to represent the Council on each of these bodies.

 

RESOLVED that

 

1.    The list of outside bodies set out in paragraphs 3.2 and 3.4 of the report be approved;

 

2.    Members of the Executive be appointed to the outside bodies identified in paragraph 3.2 of the report;

 

3.    The following Members be appointed as representatives on the following outside bodies as referred to in paragraph 3.4 of the report:

 

a)    Alston Moor Partnership

      Councillor Sharp

 

b)    Cumbria County Council Scrutiny Management Board

      Councillor ??????

       

c)    Cumbria Health and Wellbeing Scrutiny Committee

      Councillor Hanley and Councillor Sharp as deputy

 

d)    Eden Health and Wellbeing Forum

     Councillor Sharp

 

e)    Cumbria Local Nature Partnership

      Councillor Ross

 

f)     Cumbria Police and Crime Panel

      Councillor Holden

 

g)    Greenwich Leisure Limited Eden Board

      Councillor Patterson

 

            h)  Lake District National Park Partnership

                 Councillor Smith

 

             i)  North Pennines Area of Outstanding Natural Beauty Partnership

     Councillor Robinson

 

             j)  Parking and Traffic Regulations Outside London Adjudication 

     Committee

     Councillor Eyles

 

4.    The following Members be appointed Member Champions in relation to the following bodies;

 

a)    Armed Forces

                  Councillor Eyles

  

b)    Children and Young People

Councillor Sharp

 

c)    Older People

Councillor Raine

 

d)    Homelessness

Councillor Lawson

 

5.    Those bodies upon which Eden District Council will be represented by           another body for 2021/2023 as detailed in paragraph 3.5 of the report be noted; and

 

6.    The body that Eden District Council will be the district representative as detailed in paragraph 3.6 of the report ne noted.

 

                                               

 

       

 

 

 

 

 

 

Cl/120/M/20

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as Thursday 29 July 2021 at 6.45 pm. 

Minutes:

The date of the next scheduled meeting of the Council was confirmed as 29 July 2021.

Cl/121/M/20

Exclusion of Press and Public

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during the discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12A of the

Act.

Cl/122/M/20

Disposal of Council Asset

To consider the attached report.

Minutes:

This is Private text.