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Agenda and minutes

Venue: This was a virtual meeting, therefore there was no venue.

Link: To view this meeting using Microsoft Teams click here

Items
No. Item

Cl/52/11/20

Apologies for Absence

Minutes:

At the start of the meeting, the Assistant Director Governance advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government’s social distancing measures.

The Assistant Director Governance also stated that all votes during this meeting would be taken through an informal recorded vote, though would not be noted as such in the minutes.

A Roll Call of all those Members in attendance remotely was then taken.

Apologies for absence were received from Councillor Lawson and Councillor Thompson.

Cl/53/11/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation in that he was intending to audio record the meeting for personal use.

 

Mr L Clark, Director People and Place, gave a personal explanation with regards to Agenda Item 8 in that it related to his position as an officer. He advised that he would leave the meeting for the duration of this item.

Mr Sutton, Interim Director Corporate Services, gave a personal explanation with regards to Agenda Item 9 in that it related to his position as an officer. He advised that he would leave the meeting for the duration of this item.

Mrs Tremble, Assistant Director Governance, gave a personal explanation with regards to Agenda Item 9. She advised that she would leave the meeting for the duration of this item.

Cl/54/11/20

Minutes

RECOMMENDATION that the public minutes Cl/39/9/20 to Cl/51/9/20 of the meeting of Council held on 24 September 2020 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the public minutes Cl/39/9/20 to Cl/51/9/20 be confirmed and signed by the Chairman as a correct record of those proceedings.

Cl/55/11/20

Chairman's Announcements

Minutes:

Councillor Rob Orchard

Councillor Orchard, Eden District Councillor, recently passed away. Councillor Orchard served the Hartside ward for two and half years.

The Chairman asked for a minutes silence to be held as a mark of respect.

Councillor Kevin Beaty

Councillor Beaty has resigned from the Council due to business interests he is pursuing. Councillor Beaty served as a District Councillor for the Skelton ward for nine years, including four years as Leader of the Council.

The Chairman thanked Councillor Beaty for his service.

Member stories sought

What a year 2020 has been.

Officers would like to capture some of the stories and images that have unfolded across Eden during the course of this year and would like to ask our Members to contribute any tales, pictures or videos they may have of the people, places and events in their wards as they’ve endeavoured to overcome the worst that 2020 has thrown at them, be it flooding or coronavirus.

Please email john.everingham@eden.gov.uk with any comments.

New Business Grants

The Council can now confirm that two new Government support grants are available for businesses.

The Local Restrictions Grant and the Additional Restrictions Grant are now open for applications.

Local Restrictions Grant - The Council has emailed businesses which are thought to be eligible for this grant, and is looking to pay the majority of businesses without the need to make an application.

Additional Restrictions Grant - This discretionary grant is available for businesses which have been affected by the latest Coronavirus restrictions, but that aren’t eligible for the Local Restrictions Grant.

Eden firms receive £40m of support since March

Eden District Council can share that it has helped over 2200 businesses in the area with almost £40m worth of support since March.

Since the start of the pandemic, Council teams have worked around the clock to administer grant applications from thousands of businesses, help dozens of firms with COVID advice through its environmental health team, and guide business owners with its Eden Business Assist programme.

New walk-in COVID Test Centre has opened in Penrith

A walk-through coronavirus testing facility has opened at Sandgate Car Park in Penrith, as part of the Government’s drive to improve the accessibility of coronavirus testing for communities.

Testing at the new site started on Friday 20 November, with appointments available every day between 8am – 8pm. Testing is available for everyone, with additional support for vulnerable groups and people with disabilities.

Good work by track and trace team

Eden District Council’s Environmental Health team has been lauded for its efforts in tirelessly tracking down and tracing COVID-19 cases in the area.

Working around the clock, the team is truly going above and beyond in their track and trace efforts, and have managed to meticulously track down contacts so that we have a handle on the positive cases in Eden.

Eden appoints new Homelessness Champion

Eden District Council has appointed Cllr. Doug Lawson to the newly created role of Homelessness Champion.

While Eden has historically low levels  ...  view the full minutes text for item Cl/55/11/20

Cl/56/11/20

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

No questions were received from the public under Rule 10 of the Constitution.

Cl/57/11/20

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

No questions were received from Members under Rule 12 of the Constitution.

Cl/58/11/20

Motions on Notice

To consider motions on notice under Rule 13 of the Constitution

 

Minutes:

No motions on notice were received.

Cl/59/11/20

Appointment - Acting Chief Executive pdf icon PDF 377 KB

To consider the report of the Interim Director of Corporate Services, which is to follow.

Minutes:

Members considered report F45/20 from the Interim Director of Corporate Services which sought to consider the recommendations of Human Resources and Appeals Committee their preferred option for the appointment of the acting Chief Executive and to create a post of Deputy Chief Executive.


Proposed Councillor Greenwood.

Seconded Councillor Eyles.

and RESOLVED that:

1.            Council agreed with the recommendation of the Human Resources and Appeals Committee to implement the preferred option for sharing a Chief Executive with Carlisle City Council by appoint Jason Gooding as acting Chief Executive to May 2021, on the terms set out at 6.1 of the report, subject to the agreement of Carlisle City Council;

 

2.            The Interim Director of Corporate Services, in consultation with the Portfolio Holder for Resources, was authorised to conclude any outstanding terms relating to the appointment;

 

3.            Council amend the post of Director of People and Place to that of Deputy Chief Executive and that Les Clark was appointed to act in the absence of the acting Chief Executive; and

 

4.            That an honorarium be added to the Deputy Chief Executive post to May 2021, as set out in 6.1.

Cl/60/11/20

Appointment of Returning Officer and Electoral Registration Officer pdf icon PDF 222 KB

To consider the report G44/20 of the Assistant Director Governance which requests that Council appoint a Returning Officer and Electoral Registration Officer for Eden District Council.

RECOMMENDATIONS that Council:

1.               Appoints Paul Sutton, with immediate effect, as the Returning Officer and Electoral Registration Officer for Eden District Council;

2.               Appoints Lisa Tremble as Deputy Electoral Registration Officer; and

3.               Give permission for the Assistant Director Governance (Monitoring Officer) to amend the Constitution to reflect these changes.

Minutes:

Members considered report G44/20 from the Assistant Director Governance which requested that Council appoint a Returning Officer and Electoral Registration Officer for Eden District Council.

Proposed by Councillor Greenwood

Seconded by Councillor Taylor

and RESOLVED that:

1.               Paul Sutton was appointed, with immediate effect, as the Returning Officer and Electoral Registration Officer for Eden District Council;

2.               Lisa Tremble was appointed as Deputy Electoral Registration Officer; and

3.               Council gave permission for the Assistant Director Governance (Monitoring Officer) to amend the Constitution to reflect these changes.

Cl/61/11/20

Treasury Management Strategy and Plan 2020/21 Six Monthly Review pdf icon PDF 258 KB

To consider report F40/20 of the Interim Director Corporate Services which seeks to provide Members with a half yearly report on the Strategy and Plan for Treasury Management during the financial year 2020/21.

RECOMMENDATION that the report be noted.

Minutes:

Members considered report F40/20 from the Interim Director Corporate Services which sought to provide Members with a half yearly report on the Strategy and Plan for Treasury Management during the financial year 2020/21.

Proposed by Councillor Greenwood

Seconded by Councillor Holden

and RESOLVED that the report was noted.

Cl/62/11/20

Licensing Act 2003 - Review of Statement of Licensing Policy pdf icon PDF 930 KB

To consider report PP39/20 of the Assistant Director Community Services which asks Members to give consideration to the response to the consultation on the proposed amendments to the Statement of Licensing Policy and seeks Council’s formal resolution to approve the amended policy.

RECOMMENDATION that approval be given to the draft revised Statement of Licensing Policy as set out at Appendix A.

Minutes:

Members considered report PP39/20 from the Assistant Director Community Services which asked Members to give consideration to the response to the consultation on the proposed amendments to the Statement of Licensing Policy and sought Council’s formal resolution to approve the amended policy.

Councillor Armstrong left the meeting at 7.43pm.

Councillor Rudhall left the meeting at 7:47pm.

Proposed by Councillor Greenwood

Seconded by Councillor Eyles

and RESOLVED that approval be given to the draft revised Statement of Licensing Policy as set out at Appendix A of the report.

 

Cl/63/11/20

Allocation of Seats on Committees pdf icon PDF 231 KB

To consider report G42/20 of the Assistant Director Governance which proposes the distribution of seats in accordance with the rules of political proportionality and to make appointments to the Committees for the remainder of the 2020/2021 municipal year.

RECOMMENDATIONS that:

1.               The proposed allocation of seats to parties in this report be approved;

2.               The appointment of members to Committees as set out in Appendix 2 is approved; and

3.               The Green Group and the Labour Group adopt a reciprocal arrangement where the nominated Members can act as Standing Deputies.

Additional documents:

Minutes:

Councillor Rudhall returned to the meeting at 7.57pm.

Members considered report G42/20 from the Assistant Director Governance which proposed the distribution of seats in accordance with the rules of political proportionality and to make appointments to the Committees for the remainder of the 2020/2021 municipal year.

Proposed by Councillor Connell

Seconded by Councillor Wicks

and RESOLVED that:

1.            The following allocation of seats be approved:

 

Group

Proposed number of seats

Conservative Group

20

Liberal Democrat Group

18

Independent Group

15

Labour

3.5

Green

3.5

Total

60



Committee name

Number of seats

 

Planning

11

 

Independent Group

3

 

Conservative Group

4

 

Liberal Democrat Group

3

 

Labour Group*

0

 

Green Group*

0

 

*One seat remaining to be allocated to either Labour or Green on Planning Committee

 

 

 

Licensing

10

 

Independent Group

3

 

Conservative Group

3

 

Liberal Democrat Group

3

 

Labour Group*

0

 

Green Group*

0

 

*One seat remaining to be allocated to either Labour or Green on Licensing Committee

 

 

 

Overview and Scrutiny Committee

12

 

Independent Group

3

 

Conservative Group

4

 

Liberal Democrat Group

3

 

Labour Group

1

 

Green Group

1

 

 

 

 

Budget Scrutiny Committee

9

 

Independent Group

2

 

Conservative Group

3

 

Liberal Democrat Group

3

 

Labour Group*

0

 

Green Group*

0

 

*One seat remaining to be allocated to either Labour or Green on Licensing Committee

 

Accounts and Governance

9

 

Independent Group

2

 

Conservative Group

3

 

Liberal Democrat Group

3

 

Labour Group*

0

 

Green Group*

0

 

*One seat remaining to be allocated to either Labour or Green on Licensing Committee

 

 

 

Human Resources and Appeals

9

 

Independent Group

2

 

Conservative Group

3

 

Liberal Democrat Group

3

 

Labour Group*

0

 

Green Group*

0

 

*One seat remaining to be allocated to either Labour or Green on Licensing Committee

The appointment of Members to Committees as set out below was approved:

*Accounts and Governance Committee – 9 Members

Independent Group           

S Lancaster, D Ryland

Conservative Group          

P Dew, J Lynch, G Nicolson

Liberal Democrat Group    

A Connell, M Eyles, N McCall

Labour Group

0

Green Group

D Lawson

Standing Deputies             

M Clark, W Patterson

H Fearon, A Meadowcroft, A Todd
P Baker, L Harker
A Ross

* One seat remaining to be allocated to either Labour or Green on Planning Committee

Overview and Scrutiny Committee – 12 Members

Independent Group           

D Banks, M Clark, D Ryland

Conservative Group          

E Martin, G Nicolson, J Raine, D Wicks

Liberal Democrat Group    

D Holden, G Simpkins, D Smith

Labour Group

M Hanley

Green Group

D Lawson

Standing Deputies             

S Lancaster, W Patterson, H Sawrey-Cookson
P Dew, H Fearon, A Todd
P Baker, M Eyles
A Ross

*Budget Planning Committee – 9 Members

Independent Group           

S Lancaster, D Ryland

Conservative Group          

P Dew, G Nicolson, D Wicks

Liberal Democrat Group    

P Baker, M Eyles, N McCall

Labour Group

M Hanley

Green Group

0

Standing Deputies             

W Patterson, H Sawrey-Cookson
I Chambers, A Todd
D Holden, L Harker
A Ross

* One seat remaining to be allocated to either Labour or Green on Planning Committee

 

*Human Resources and Appeals Committee - 9  ...  view the full minutes text for item Cl/63/11/20

Cl/64/11/20

Information Security Policies pdf icon PDF 1 MB

To consider report G43/20 of the Assistant Director Governance which asks that consideration be given to the approval and adoption of revised information security policies and related user agreements.

RCOMMENDATIONS that:

1.               The Information Security Policy at Appendix A, the ITC Acceptable User Policy at Appendix B and ITC Authorised User Agreements at Appendix C and D are approved and formally adopted; and

2.               A process of biennial acknowledgement and signing of the documents by all authorised users is approved.

Minutes:

Members considered report G43/20 from the Assistant Director Governance which asked that consideration be given to the approval and adoption of the revised information security policies and related user agreements.

Proposed by Councillor Greenwood

Seconded by Councillor Ross

And RESOLVED that:

1.               The Information Security Policy at Appendix A of the report, the ITC Acceptable User Policy at Appendix B of the report and ITC Authorised User Agreements at Appendix C and D of the report were approved and formally noted.

 

2.               A process of biennial acknowledgement and signing of the documents by all authorised users was approved.

Cl/65/11/20

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 28 January 2021.

Minutes:

The date of the next scheduled meeting was confirmed as 28 January 2021.