Agenda

Council
Thursday, 16th May, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

1.

Election of Chairman

To elect a Chairman of the Council for the 2019-2020 Municipal year.

2.

Appointment of Vice-Chairman

To appoint a Vice-Chairman of the Council for the 2019-2020 Municipal year.

3.

Apologies for Absence

4.

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

5.

Minutes

RECOMMENDATION that:

 

1.            the public minutes

 

·         HRa/1/06/18 to HRa/4/06/18 of the Human Resources and Appeals Sub-Committee held on 18 June 2018;

 

·         HRa/10/01/19 to HRa/14/01/19 of the Human Resources and Appeals Sub-Committee held on 3 January 2019;

 

·         Lic/28/02/19 to Lic/35/02/19 of the Licensing Committee held on 27 February 2019;

 

·         HCc/38/03/19 to HCc/47/03/19 of the Housing and Communities Scrutiny Committee held on 21 March 2019;

 

·         E/146/04/19 to E/159/04/19 of the Executive held on 2 April 2019;

 

·         SCb/64/04/19 to SCb/75/04/19 of the Scrutiny Co-ordinating Board held on 4 April 2019;

 

·         AGc/68/04/19 to AGc/74/04/19 of the Accounts and Governance Committee held on 11 April 2019

 

·         Cl/98/04/19 to Cl/11/04/19 of the Council held on 11 April 2019

 

·         Pla/171/04/19 to Pla/183/04/19 of the Planning Committee held on 18 April 2019

 

·         AGc/75/04/19 to AGc/85/04/19 of the Accounts and Governance Committee held on 18 April 2019

 

·         EEc/35/04/19 to EEc/42/04/19 of the Environment and Economy Scrutiny Committee held on 25 April 2019.

 

2.            the confidential minutes

 

·         HRa/04/06/18 of the Human Resources and Appeals Sub-Committee held on 18 June 2018

 

·         HRa/14/01/19 of the Human Resources and Appeals Sub-Committee held on 3 January 2019

 

·         Lic/35/02/19 of the Licensing Committee held on 27 February 2019

 

be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

6.

Election of Leader

To elect a Leader of the Council for the period 2019 to 2023.

7.

Confirmation of the Executive

To receive for information from the Leader of the Council the Executive appointment which Council will be requested to formally endorse.

7a

Distribution of Seats on Council pdf icon PDF 75 KB

To consider report G49/19 from the Director of Corporate Services which is attached and which seeks to propose the distribution of seats in accordance with the rules of  political proportionality following the District Council elections of 2 May 2019. This report should be heard before the Allocation of Seats report (G45/19).

 

RECOMMENDATION that:

1)           the proposed allocation of seats to parties in this report be approved; and 

2)        it be noted that the Labour Group and Green Group are requested to nominate one member from their respective membership to sit  on  Planning Committee.

8.

Allocation of Seats on Committees pdf icon PDF 69 KB

To consider report G45/19 from the Director of Corporate Services which is attached and which seeks to make appointments to the Committees for the 2019-2020 municipal year.

 

RECOMMENDATION that the appointment of Members to Committees as set out in Appendix 1 (to follow) be approved.

9.

Election of Chairmen

a)            Scrutiny Co-ordinating Board

 

To elect a Chairman of the Scrutiny Co-ordinating Board for the 2019-2020 Municipal Year.

 

b)            Housing and Communities Scrutiny Committee

 

To elect a Chairman of the Housing and Communities Scrutiny Committee for the 2019-2020 Municipal Year.

 

c)            Environment and Economy Scrutiny Committee

 

To elect a Chairman of the Environment and Economy Scrutiny Committee for the 2019-2020 Municipal Year.

 

d)            Accounts and Governance Committee

 

To elect a Chairman of the Accounts and Governance Committee for the 2019-2020 Municipal Year.

 

e)            Planning Committee

 

To elect a Chairman of the Planning Committee for the 2019-2020 Municipal Year.

 

f)             Licensing Committee

 

To elect a Chairman of the Licensing Committee for the 2019-2020 Municipal Year.

 

g)            Human Resources and Appeals Committee

 

To elect a Chairman of the Human Resources and Appeals Committee for the 2019-2020 Municipal Year.

 

10.

Appointment of Members to Outside Bodies pdf icon PDF 72 KB

To consider report G48/19 from the Director of Corporate Services which is attached and which seeks to confirm the outside bodies upon which Members will sit in the forthcoming municipal year and to consider who should be appointed to represent the Council on each of these bodies.

 

RECOMMENDATION that:

1.         The list of outside bodies set out in paragraphs 3.2, 3.3 and in Appendix 1 to the report be approved;

2.         Members of the Executive be appointed to the outside bodies identified in paragraph 3.2;

3.         Members give consideration to nomination of non-executive members to the bodies listed at paragraph 3.3 and appendix 1 to this report;

4.         Members give consideration to the nomination of a Member to the Multi Agency Appleby Fair Strategic Co-ordinating Group.

5.         Members give consideration to the nomination of a Member to the Cumbria County Council LEP Scrutiny Board;

6.         Those bodies upon which Eden District Council will represent another authority for 2019-2020 as detailed in paragraph 3.4 of the report be noted;

7.         Those bodies upon which Eden District Council will be represented by another authority for 2019-2020 as detailed in paragraph 3.6 of the report be noted; and

8.         Council determines if it wishes to appoint Member Champions in relation to

            (a)        Armed Forces,

            (b)        Children and Young People; and

            (c)        Older People.

Additional documents:

11.

Calendar of Meetings 2019-2020 pdf icon PDF 66 KB

To consider report G46/19 from the Director of Corporate Services which is attached and which requests Members consideration and formal confirmation of the calendar of ordinary meetings.

 

RECOMMENDATIONS that:

 

1.            The Calendar of ordinary meetings for the 2019/2020 municipal year is approved.

2.            All Members and Standing Deputies of the Planning, Licensing and Accounts and Governance Committee be required to undertake full training prior to the first meeting of the respective committees.

Additional documents:

12.

'Key Decisions' - Financial Threshold pdf icon PDF 67 KB

To consider report G47/19 from the Director of Corporate Services which is attached and which proposes a review of the financial threshold for a ‘Key Decision’.

 

RECOMMENDATION that Council is recommended to retain the financial threshold for Key Decisions at £60,000.  

13.

Planning Services Performance Report 2018-2019 pdf icon PDF 82 KB

To consider report PP2/19 from the Chairman of Planning Committee for 2018/19 which is attached and which seeks to provide Members with an overview of the activities of the Planning Committee during the municipal year 2018-19 and the related activities of officers under powers delegated from Planning Committee. It includes information about Key Performance Indicators and Planning Enforcement.

 

RECOMMENDATION that the contents of the report be noted.

14.

Licensing Committee Report 2018-2019 pdf icon PDF 103 KB

To consider report PP1/19 from the Chairman of the Licensing Committee for 2018/19 which is attached which provides general information on the activities of the Licensing Committee during the municipal year 2018-2019.

 

RECOMMENDATION that the contents of the report be noted.

15.

Scrutiny Annual Report 2018-2019 pdf icon PDF 60 KB

To consider report G45/19 from the Chairman of the Scrutiny Co-ordinating Board for 2018/19 which is attached and which presents the achievements of the Council’s Scrutiny Board and Committees during the 2018-2019 Council year.

 

RECOMMENDATION that the report and achievements of Scrutiny in the 2018-2019 Council year be noted.

Additional documents:

16.

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 11 July 2019.