Agenda and draft minutes

Council
Thursday, 7th March, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

Cl/88/03/19

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Ladhams, Rudhall and Tompkins.

Cl/89/03/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Eyles gave a personal explanation and stated that he was recording the meeting for his own personal use.

Cl/90/03/19

Minutes

RECOMMENDATIONS that:

1.         the public minutes Cl/73/02/19 to Cl/87/02/19; and

2.         the confidential minutes Cl/87/02/19

of the meeting of Council held on 14 February 2019 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that:

1.            the public minutes Cl/73/2/19 to Cl/87/2/19; and

2.            the private minutes Cl/87/2/19

of the meeting of Council held on the 14 February 2019 be confirmed and signed by the Chairman as a correct record of those proceedings.

Cl/91/03/19

Chairman's Announcements

Minutes:

I would like to start this announcements by congratulating the Council’s Armed Forces Champion Cllr Malcolm Temple and Communities Portfolio Holder Cllr Elaine Martin for the good news this week that funding has been secured to provide co-ordinated support for ex-armed forces veterans within Carlisle and Eden.

 

The Carlisle and Eden Armed Forces Support Coordination Project has been awarded £20,000 from the Armed Forces Covenant grant scheme, £5,000 (per year for three years) from Carlisle City Council and £5,000 (per year for three years) from Eden District Council.

 

The support project will be delivered on the partner’s behalf by Cumbria CVS. The funding will be used to employ a Co-Ordinator to oversee the project and will focus on practical ways the partners can improve their support for the ex-service community.

 

Cllr Malcolm Temple has worked very hard to secure support for this co-ordinator post and praise goes to the Communities Team staff in Cllr Martin’s Portfolio for their part in bring this pilot project to fruition.

 

I was delighted last Wednesday (27 Feb) to attend the consecration ceremony for the Revd Dr Emma Ineson to become the new Bishop of Penrith. This special ceremony was held at York Minister and on behalf of the Council, I would like to wish the new Bishop every success in this role.

 

I would like to take this opportunity to remind the public that the consultation on the draft Council Plan, a document which sets out the Council’s vision and aims over the next four years is still open for you to give your views. You can comment on the plan via the Council’s website, by visiting your local library or copies are available from Council offices. The deadline for responses is 5pm on Tuesday 19 March 2019.

 

Elections are being held in Eden District in May 2019 to contest seats on local councils. To vote in these elections a person must be registered to vote by the 12 April 2019. Anyone who has recently moved house or is  18 years old and not yet registered to vote can do this easily online. Anyone who does not have access to the internet can collect or request an application form from Eden District Council’s Elections Office at Penrith Town Hall.

 

For anyone who wishes to apply for a proxy vote, so someone they trust can vote on their behalf, or a postal vote, the deadline for returning application forms is 5pm on Monday 15 April 2019.

 

Anyone thinking about standing as a candidate for election to Eden District Council can find out more about what this entails at a public information event taking place here at the Town Hall in Penrith on Wednesday 13 March from 5pm-6.30pm. For more information and to confirm attendance contact the Council’s Election Office.

Cl/92/03/19

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution.

Minutes:

The following questions were received under Rule 10 of the Constitution:

 

1.            Mr M Baxter asked the following question of the Eden Development Portfolio Holder:

 

“The LUC technical appraisal document, page 96, states:

 

‘For the purpose of the viability assessment no affordable housing delivery is assumed.’

 

How will the Masterplan deliver the affordable homes needed in the local area?”

 

The Eden Development Portfolio Holder responded as follows:

 

“The provision of affordable housing is an important and necessary element of the masterplan. The remainder of the paragraph confirms

 

“it is assumed that the delivery of affordable housing is to be considered in the context of the total planning gain identified. Affordable housing will be consistent with Eden District Council’s policy on affordable housing’

 

The intention of the masterplan was to provide 30% affordable housing across your villages. If it is the case that 5,500 new homes are created, in addition to the Eden Local Plan allocations, this would equate to the provision of 1650 affordable homes in addition to the affordable housing provided through the Eden Local Plan.”

 

Mr Baxter then asked a supplementary question, querying the viability of the Masterplan if the proposed 30% of affordable housing is taken into account, and whether the Conservative party imposed a whip on the vote at full Council in January regarding the amendment to the Masterplan.

 

The Eden Development Portfolio Holder responded that he would give a written answer.

 

2.            Ms T Harrison asked the following question of the Eden Development Portfolio Holder:

 

“Highways England has said a bypass from the A66 to Junction 41 of the M6 is not an option and Jim Lowther has withdrawn plans to build on the Beacon. This means the Masterplan is a non-starter on the proposed site and should be scrapped, as called for by thousands of Eden residents.

 

If the council refuses to scrap the masterplan, will they please reissue it in an amended form – that is, without the bypass and the Beacon?

 

The Eden Development Portfolio Holder responded as follows:

 

It was always the case that the results from the Penrith strategic masterplan public engagement exercise (undertaken between September and October 2018) would inform how the masterplan could be taken forward in either its current or an amended form or as is now intended as an early review of the Eden local plan. The independent analysis of the masterplan public engagement exercise has yet to be completed and we are still awaiting the results of the refresh of the Penrith traffic model and a revised strategic flood risk assessment  All of this will all inform what are the salient issues and indicate how we move forward with a review of the Eden Local Plan.”

 

There was no supplementary question.

Cl/93/03/19

Questions by Members

To receive questions from Members under Rule 12 of the Constitution.

Minutes:

The following questions were received from Members under rule 12 of the Constitution:

 

1.            Councillor Clark asked the following question of the Services Portfolio Holder:

 

“What progress is being made in negotiations with Penrith Town Council regarding the Tranche 2 Transfer of Assets – namely Coronation Gardens & Grass Cutting/maintenance of amenity areas?”

 

The Services Portfolio Holder responded as follows:

 

“All of tranche 1 assets have now been transferred and Officers are working with Penrith Town Council on the devolution of the tranche 2 assets. This work involves:

 

·         Identifying areas of land considered for transfer and producing plans;

·         Reviewing any remedial works to be undertaken;

·         Drawing up legal transfer documents; and

·         Checking on ownership and any restrictions or covenants currently in place”

 

Councillor Clark then asked a supplementary question querying what the timelines were for the work to be completed.

 

The Services Portfolio Holder responded that there were no set timelines, as there were covenants still to work through, but he hoped that it would be soon.

 

2.            Councillor Clark asked the following question of the Commercial Services Portfolio Holder:

 

“What are the current proposals for the re-development of Penrith Cemetery Chapel (& hopefully) the provision of on-site toilet facilities within its boundaries?”

 

The Commercial Services Portfolio Holder responded as follows:

 

“A range of options have been considered for the future of Penrith Chapel.  As Members are aware there are ongoing costs associated with its maintenance, utilities supplies and business rates. Plans for the Chapel alongside a business case are being developed and these should be finalised in the next couple of months, with appropriate  member decisions being sought thereafter.

 

There has been no formal request or decision made by the Council for the provision of on-site public conveniences within the boundaries of the Cemetery and as such no feasibility work has been undertaken on this element.”

 

Councillor Clark then asked a supplementary question asking whether a requirement of toilets can be factored in.

 

The Commercial Services Portfolio Holder responded that it was not possible at this time.

 

3.         Councillor Holden asked the following question of the Housing and Health Portfolio Holder:

 

“Clean Air Day will take place on 20 June 2019.  Both Cumbria and Lancashire County Councils have signed up to this initiative.  I would like to know how Eden District Council will support Clean Air Day to help reduce air pollution in our towns and would any support be ongoing beyond 20 June?”

 

The Housing and Health Portfolio Holder responded as follows:

 

The Council’s Environmental Protection Team has signed up to Clean Air Day 2019 and in the days coming up to the event in June will be signposting people to the various measures that they at home, and in their work places and communities can do, to contribute to improving air quality.

 

After Clean Air Day 2019, the EP Team will keep the advice and guidance produced for Clean Air Day on the website and look to link them to our Air Quality and Health pages.”

 

Councillor  ...  view the full minutes text for item Cl/93/03/19

Cl/94/03/19

Motions on Notice

To consider motions on notice under Rule 13 of the Constitution

 

Minutes:

No motions on Notice had been received under Rule 13 of the Constitution.

Cl/95/03/19

Pay and Pension Discretion Policy Statement (Annual Report) - Resources Portfolio Holder pdf icon PDF 370 KB

To consider report CE7/19 of the Chief Executive which seeks to enable consideration to be given to the attached Pay Policy Statement with a view to approving the statement to enable the Council to meet the requirements of the Localism Act 2011.

 

RECOMMENDATION that the attached Pay and Pensions Discretions Policy Statement be adopted with effect from 1 April 2019.

Minutes:

Members considered report CE7/19 from the Chief Executive which sought to enable consideration to be given to the attached Pay Policy Statement with a view to approving the statement to enable the Council to meet the requirements of the Localism Act 2011.

 

The Resources Portfolio Holder gave an update regarding this item, and proposed an amended recommendation.

 

Proposed by Councillor Breen

Seconded by Councillor Grisedale

 

and RESOLVED that the attached Pay and Pensions Discretions Policy Statement be adopted with effect from 1 April 2019, subject to the removal of Spinal Column Points 10, 13, 16, 18 and 21 from the Grading Structure, which is set out at Annex 1 to the Statement.

Cl/96/03/19

Cumbria Joint Public Health Strategy - Housing and Health Portfolio Holder pdf icon PDF 68 KB

To consider report TES19/19 of the Assistant Director Community Services which seeks to enable consideration to be given to the Cumbria Joint Public Health Strategy: Tackling the Wider Determinants of Health, as a key partner. The Strategy describes the shared ambition of Cumbrian partners to help bring about the environmental, social and economic conditions that can best support Cumbrian residents to enjoy a healthy and happy life.

 

RECOMMENDATION that the Cumbria Joint Public Health Strategy (Appendix 1) be approved.

Additional documents:

Minutes:

Members considered report TES19/19 from the Assistant Director Community Services which sought to enable consideration to be given to the Cumbria Joint Public Health Strategy: Tackling the Wider Determinants of health, as a key partner. The Strategy describes the shared ambition of Cumbria partner to help bring about the environmental, social and economic conditions that can best support Cumbrian residents to enjoy a healthy and happy life.

 

Mr Colin Cox, Director of Public Health for Cumbria, made representation on this agenda item and answered questions from Members.

 

The Chairman then thanked Mr Cox for his attendance at the meeting.

 

Proposed by Councillor Grisedale

Seconded by Councillor Robinson

 

and RESOLVED that the Cumbria Joint Public Health Strategy be approved.

Cl/97/03/19

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 11 April 2019.

Minutes:

The date of the next scheduled meeting of Council be confirmed as 11 April 2019.