Agenda and draft minutes

Budget Meeting, Council
Thursday, 14th February, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Items
No. Item

Cl/73/02/19

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Armstrong, Banks, Chambers, Ladhams, Lynch, Owen, Smith and Tompkins.

 

Cl/74/02/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

There were no declarations of interest at this meeting.

Cl/75/02/19

Minutes

RECOMMENDATION that the public minutes Cl/47/11/18 to Cl/59/11/18

of the meeting of Council held on 8 November 2018 be confirmed and signed by the Chairman as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that:

1.            the public minutes Cl/60/1/19 to Cl/72/1/19; and

2.            the private minutes Cl72/1/19

of the meeting of Council held on the 10 January 2019 be confirmed and signed by the Chairman as a correct record of those proceedings.

Cl/76/02/19

Chairman's Announcements

Minutes:

I was delighted to see that Eden District was ranked as the fifth best place to live in the Halifax annual quality of life survey, which looks at a range of data covering the labour market, housing, environment, education, health, personal wellbeing and leisure to judge which areas are best. Top of the list was Orkney in Scotland, but we all know Eden is best!

I would like to thank all the local companies who have supported our Tourism Team’s 2019 Visitor Guide. This is an excellent publication for visitors and locals residents, so pick up a free copy from your local Tourist Information Centre. It contains a lot of information about local events, ideas for things to do and places to dine or stay.

Remember the local elections are on 2 May 2019 and if any person is new to the area having just moved house or have recently turned 18, they must register to vote before the 12 April 2019 in order to be able to vote in the local elections.

Registering to vote is easy it only takes 5 minutes online at gov.uk/registertovote. Registration is only needed once, not for each election.

Cl/77/02/19

Questions by the Public

To receive questions from the public under Rule 10 of the Constitution

 

Minutes:

The following question was received under Rule 10 of the Constitution:

 

1.            Councillor N Hughes asked the following question of the Services Portfolio Holder:

 

Could Eden District Council please respond far more expeditiously, and within its own set timescales, to queries from parish councils in this area on the topic of footway lighting?”

 

The Services Portfolio Holder responded as follows:

 

“Officers aim to deal with all queries within a reasonable timescale. There are often outstanding issues with footway lighting which may require wayleaves or action from third parties such as Electricity Northwest where Officers are not able to control the timescales. Without more details it is difficult to comment directly as to the query referred to.”

 

Councillor Hughes then asked a supplementary question requesting that the bills be properly explained to Parish Councillors.

 

The Services Portfolio Holder responded that a written reply would be provided.

Cl/78/02/19

Questions by Members

To receive questions from Members under Rule 12 of the Constitution

 

Minutes:

The following questions were received from Members under rule 12 of the Constitution:

 

1.            Councillor Greenwood asked the following questions of the Leader:

 

This end of financial year will see a deficit and withdrawal from Reserves of £1,026,688.00.

 

It is proposed by Executive that the Council Tax for next year 2019/20 will not be increased.

 

Can you confirm that this decision has been taken because this is an election year?”

 

The Leader responded as follows:

 

It is strange that you need to ask this question here when the Resources Portfolio holder Cllr Breen has brought a whole report to you this evening where you could debate this issue. It seems that you are looking to the next election more than we are, this sort of grandstanding is not your usual style.

 

The decision not to increase Council Tax is indeed related to an election, but it is from a commitment in the last election when the Conservatives took control of this Council on a manifesto promise to continue to keep Council Tax low.”

 

Councillor Greenwood then asked a supplementary question asking what plans were in place to replenish reserves given that the Director of Finance has raised reduced funding as a risk.

 

The Leader responded that while reserves are likely to reduce, in the past reserves have been too high.  Members of the public have challenged the level of reserves which is why they have been used to keep Council Tax down and for the Signature Grant Fund.

 

2.            Councillor Raine asked the following questions of the Leader:

 

“The delay in getting the local plan adopted, scuppered the parish of Bolton’s  Neighbourhood Development Plan  as a large planning application was approved, before the 13 key hubs were finally adopted  in the local plan on   the 11th of October 2018.

 

I am aware of a number of other Neighbourhood Development Plans which have been delayed for a considerable length of time the reasons of these delays remain unknown.  Parishes and community groups have put hours of work into developing these plans, Lazonby  Langwathby and Morland spring to mind.

 

Please can you give the Parishes who have submitted their plans some idea what the delay is and how much longer do they have to wait until they too can get their Neighbourhood Development Plan adopted.”

 

The Leader responded as follows:

 

“Taking a Neighbourhood Development Plan to adoption takes a considerable length of time and requires significant resources both from the parishes concerned and the District Council who assist in taking this forward. Advice to Neighbourhood Areas has been that it would be better to not rush their plans as if they were to be adopted before the adoption of the Local Plan the latter would take precedence in the event of any conflict.

 

During the Local Plan hearings, the Inspector was aware that both Lazonby and Langwathby were preparing their Neighbourhood Development Plans. He was content to leave allocations for housing to those parishes on the basis that they  ...  view the full minutes text for item Cl/78/02/19

Cl/79/02/19

Motions on Notice pdf icon PDF 33 KB

To consider motions on notice under Rule 13 of the Constitution

 

Minutes:

The following Motion on Notice was received under Rule 13 of the Constitution.

 

Proposed by Councillor Eyles

Seconded by Councillor Rudhall

 

This Council urges Post Office Limited to retain the Post Office building in Crown Square rather than moving the services to retail premises in Angel Square, and to continue to support this valuable community resource at its current location.

 

Proposed by Councillor Nicolson

Seconded by Councillor Jackson

 

That the Motion on Notice be amended to include support for online and paper petitions including the petition from Rory Stewart MP which can be accessed at https://www.change.org/p/richard-hall-save-penrith-post-office

 

Councillor Eyles and Councillor Rudhall acceded to the amendment.

 

and RESOLVED that:

 

This Council urges Post Office Limited to retain the Post Office building in Crown Square rather than moving the services to retail premises in Angel Square, and to continue to support this valuable community resource at its current location. This Council encourages support of online and paper petitions including the petition which can be accessed at https://www.change.org/p/richard-hall-save-penrith-post-office.

Cl/80/02/19

Annual Review of the Treasury Management and Capital Strategy - Resources Portfolio Holder pdf icon PDF 186 KB

To consider report F6/19 of the Director of Finance which sets out and seeks approval for the Treasury Management and Capital Strategy for 2019-2020, the Prudential Indicators for years 2018-2022 and the Minimum Revenue Provision Statement for 2019-2020.

 

RECOMMENDATIONS that:

1.         the 2019-2020 Treasury Management and Capital Strategy Statement, as detailed in section 3, including the Minimum Revenue Provision Policy, be approved; and

2.         the Prudential and Treasury Indicators for 2019-2020, set out in Appendix A, including external borrowing limits, be approved.

Minutes:

To consider report F6/19 of the Director of Finance which set out and sought approval for the Treasury Management and Capital Strategy for 2019-2020, the Prudential Indicators for years 2018-2022 and the Minimum Revenue Provision Statement for 2019-2020.

 

Proposed by Councillor Breen

Seconded by Councillor Grisedale

 

and RESOLVED that:

1.         the 2019-2020 Treasury Management and Capital Strategy Statement, as detailed in section 3 of the report, including the Minimum Revenue Provision Policy, be approved; and

2.         the Prudential and Treasury Indicators for 2019-2020, set out in Appendix A to the report, including external borrowing limits, be approved.

Cl/81/02/19

Approval of Revenue and Capital Budgets 2019-2020 - Resources Portfolio Holder pdf icon PDF 132 KB

To consider report F7/19 of the Director of Finance which sets out the revised revenue budget for 2018-2019, the proposed revenue budget for 2019-2020 (the ‘Budget Requirement’) and the proposed capital budget (2018-2023 Capital Programme) for the approval of Council.  These are based on recommendations to Council by the Executive at its meeting on 22 January 2019, plus changes required for priority actions and, where appropriate, changes agreed at the Executive meetings on 22 January 2019 and 5 February 2019 and elsewhere on this agenda.  In addition, to consider the formal advice of its Chief Financial Officer on the robustness of the estimates included in the budget and the adequacy of the reserves.

RECOMMENDATIONS that:

1.            the Council’s revenue budget in 2018-2019 be a net cost of services of £8,338,275 a contribution from reserves of £778,150 (section 3.5);

 

2.            the Council’s revenue budget in 2019-2020 be a net cost of services of £8,720,684, with a deficit of £1,026,688 made up as follows (section 3.6):

£

Budgeted Expenditure

8,561,354

Growth (See appendix B)

159,330

8,720,684

Less: Council Tax (0% increase)

-3,932,460

Add: deficit on Collection Fund

101,900

Less: Rural Services Delivery Grant

-677,638

Less: Business Rates Retention Scheme

-2,575,000

Less: New Homes Bonus

-610,798

Deficit

1,026,688

3.            the Council’s Budget Requirement (inclusive of local precepts) be £8,790,858 in 2019-2020 (section 3.6);

 

4.            the Council’s Council Tax Requirement (inclusive of local precepts be £5,029,322 (section 3.6); and

 

5.            the Council’s capital budget for 2018-2023 be £11,523,000 (section 3.7).

Minutes:

Members considered report F7/19 of the Director of Finance which set out the revised revenue budget for 2018-2019, the proposed revenue budget for 2019-2020 (the ‘Budget Requirement’) and the proposed capital budget (2018-2023 Capital Programme) for the approval of Council. These were based on recommendations to Council by the Executive at its meeting on 22 January 2019, plus changes required for priority actions and, where appropriate, changes agreed at the Executive meetings on 22 January 2019 and 5 February 2019 and elsewhere during this meeting. In addition, Members considered the formal advice of its Chief Financial Officer on the robustness of the estimates included in the budget and the adequacy of the reserves.

 

Moved by Councillor Breen

Seconded by Councillor Beaty

 

In accordance with the provisions of the Constitution a named vote was taken on the substantive motion

 

For the motion:29

Against the motion:0

 

For the Motion 29

(Councillors K Beaty, P Breen, M Clark, A Connell, J Derbyshire, M Eyles, P Godwin, K Greenwood, L Grisedale, D Holden, S Jackson, V Kendall, E Martin, A Meadowcroft, G Nicolson, R Orchard, W Patterson, J Raine, M Robinson, M Rudhall, H Sawrey-Cookson, R Sealby, L Sharp, M Slee, V Taylor, M Temple, J Thompson, A Todd, M Tonkin)

 

and RESOLVED that:

 

1.            the Council’s revenue budget in 2018-2019 be a net cost of services of £8,338,275 a contribution from reserves of £778,150 (section 3.5);

 

2.            the Council’s revenue budget in 2019-2020 be a net cost of services of £8,720,684, with a deficit of £1,026,688 made up as follows (section 3.6):

£

Budgeted Expenditure

8,561,354

Growth (See appendix B)

159,330

8,720,684

Less: Council Tax (0% increase)

-3,932,460

Add: deficit on Collection Fund

101,900

Less: Rural Services Delivery Grant

-677,638

Less: Business Rates Retention Scheme

-2,575,000

Less: New Homes Bonus

-610,798

Deficit

1,026,688

3.            the Council’s Budget Requirement (inclusive of local precepts) be £8,790,858 in 2019-2020;

 

4.            the Council’s Council Tax Requirement (inclusive of local precepts be £5,029,322; and

 

5.            the Council’s capital budget for 2018-2023 be £11,523,000.

Cl/82/02/19

Proposed Calendar of Ordinary Meetings 2019-2020 pdf icon PDF 67 KB

To consider report G5/19 of the Deputy Chief Executive which seeks Members’ provisional approval of a calendar of meetings for the 2019-2020 municipal year.

RECOMMENDATIONS that:

1.            a draft calendar of ordinary meetings 2019-2020 be approved;

2.            all Members and Standing Deputies of the Planning, Licensing and Accounts and Governance Committees be required to undertake full training prior to the first meeting of the respective committees; and

3.            the definitive Calendar of ordinary meetings, together with dates for Portfolio meetings, be presented to the Annual Meeting of Council in May 2019 for verification.

Additional documents:

Minutes:

Members considered report G5/19 of the Deputy Chief Executive which sought Members’ provisional approval of a calendar of meetings for the 2019-2020 municipal year.

 

Proposed by Councillor Robinson

Seconded by Councillor Grisedale

 

and RESOLVED that:

 

1.         a draft calendar of ordinary meetings 2019-2020 be approved;

 

2.         all Members and Standing Deputies of the Planning, Licensing and Accounts and Governance Committees be required to undertake full training prior to the first meeting of the respective committees; and

 

3.         the definitive Calendar of ordinary meetings, together with dates for Portfolio meetings, be presented to the Annual Meeting of Council in May 2019 for verification.

Cl/83/02/19

Allocation of Seats on Committees pdf icon PDF 71 KB

To consider report G24/19 of the Deputy Chief Executive which seeks to make an appointment to the Environment and Economy Scrutiny Committee for the remainder of the 2018-2019 municipal year following a request by members.

RECOMMENDATION that Councillor Robinson be appointed to the Environment and Economy Scrutiny Committee in place of Councillor Ladhams for the remainder of the 2018/2019 municipal year.

 

Additional documents:

Minutes:

Members considered report G24/19 of the Deputy Chief Executive which sought to make an appointment to the Environment and Economy Scrutiny Committee for the remainder of the 2018-2019 municipal year following a request by members.

Proposed by Councillor Robinson

Seconded by Councillor Patterson

 

and RESOLVED that Councillor Robinson be appointed to the Environment and Economy Scrutiny Committee in place of Councillor Ladhams for the remainder of the 2018/2019 municipal year.

Cl/84/02/19

Senior Management Review Update - Leader Portfolio Holder pdf icon PDF 73 KB

To consider report CE6/19 of the Chief Executive which provides an update on the implementation of the revised Senior Management structure as agreed on 10 January 2019 by Council.

 

RECOMMENDATIONS that:

 

1.            Members note the appointment of officers to the revised Senior Management Structure;

2.            Members approve the termination of employment which arises from the appointment and redeployment process of which details are contained in the private and confidential report on this matter;

3.            Members designate the Assistant Director Finance, Peter Notley as the Council’s Chief Finance Officer (Section 151), effective 15 February 2019;

4.            Members designate the Assistant Director Governance, Lisa Tremble as the Council’s Monitoring Officer, effective 15 February 2019;

5.            Members approve the designation of the Senior Legal Adviser, Paul Foote as the Council’s Monitoring Officer for the anticipated period of absence of the Assistant Director Governance until her return to full time duties; and

6.            Members note the setting up of a sub-panel of the HR and Appeals Committee to interview and appoint the Director of People and Place.

Minutes:

Members considered report CE6/19 of the Chief Executive which provided an update on the implementation of the revised Senior Management structure as agreed on 10 January 2019 by Council.

 

Proposed by Councillor Greenwood

Seconded by Councillor Nicolson

 

That recommendation 2 “Members approve the termination of employment which arises from the appointment and redeployment process of which details are contained in the private and confidential report on this matter” be considered in conjunction with the confidential report under Agenda item 15.

The Monitoring Officer advised that all the recommendations should be considered together.

 

Proposed by Councillor Beaty

Seconded by Councillor Grisedale

 

and RESOLVED that report CE6/19 be discussed together with the confidential addendum.

Cl/85/02/19

Date of Next Scheduled Meeting

The next scheduled meeting of Council be confirmed as 7 March 2019.

Minutes:

It was confirmed that the date of the next meeting of the Council would be 7 March 2019.

Cl/86/02/19

Exclusion of Press and Public

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 1 of Part 1 to Schedule 12A of the Act.

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 1 of Part 1 to Schedule 12A of the Act.

 

The Deputy Chief Executive, the Assistant Director Financial Services, the Member Services Team Leader and the Member Services Officer left the Chamber at 7.29pm.

Cl/87/02/19

Senior Management Review Update

To consider an addendum to report CE6/19 of the Chief Executive.

Minutes:

Proposed by Councillor Breen

Seconded by Councillor Beaty

 

and RESOLVED that the recommendations within the report CE6/19 and the confidential addendum be approved subject to an amendment which is set out in the confidential minute.