Agenda and draft minutes

Scrutiny Co-ordinating Board
Thursday, 18th July, 2019 6.45 pm

Venue: Council Chamber, Town Hall, Penrith

Contact: Members Services  01768 817 817

Items
No. Item

SCb/10/07/19

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Raine, Councillor Armstrong attended as substitute.

SCb/11/07/19

Minutes

To confirm and approve the minutes SCb/1/5/19 to SCb/9/05/19of the meeting of this Board held on 30 May 2019 as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the minutes SCb/01/05/19 to SCb/09/05/19 of the meeting of this Board held on 30 May 2019 were confirmed as a correct record of those proceedings.

 

SCb/12/07/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Minutes:

Councillor Owen gave a personal explanation with regard to agenda item 4, Revenue and Capital Outturn 2018/2019, as he was a Director of Heart of Cumbria Limited, but he would remain in the room and vote on the item.

SCb/13/07/19

Revenue and Capital Outturn 2018/19 pdf icon PDF 399 KB

To consider report F31/19 from the Director of Corporate Services which is attached which presents the outturn for 2018/19 on capital and revenue, including the prudential indicators. It also seeks to identify any variances that might have an ongoing impact on the Council’s budgets.

 

RECOMMENDATION that the revenue and capital out-turn, including the revised capital programme and prudential indicators be noted.

Minutes:

Members considered report F31/19 from the Director of Corporate Services which presented the outturn for 2018/2019 on capital and revenue, including the prudential indicators. It also sought to identify any variances that might have an ongoing impact on the Council’s budgets.

 

RESOLVED that the revenue and capital out-turn, including the revised capital programme and prudential indicators be noted.

SCb/14/07/19

Scrutiny Structures Review - Project Plan pdf icon PDF 226 KB

To consider report G56/19 from the Director of Corporate Services which is attached and which considers the Draft Review Project Plan for the Scrutiny Structure Review working group.

 

RECOMMENDATION that the Draft Review Project Plan for the Scrutiny Structure Review working group as set out at Appendix 1 to this report be agreed.

Additional documents:

Minutes:

Members considered report G56/19 from the Director of Corporate Services which considered the Draft Review Project Plan for the Scrutiny Structures Review working group.

 

RESOLVED that the Draft Review Project Plan for the Scrutiny Structure Review working group was agreed.

SCb/15/07/19

Scrutiny Work Plan 2019-2020

To discuss the outcome of the workshop held before the meeting and to set the Scrutiny work plan for 2019-2020.

 

Members will receive the handouts of suggestions prior to the meeting.

Minutes:

Members were given a verbal update regarding the workshop which had been held earlier that evening.

 

Members who attended the workshop wished to set the programme for the September and October meetings of each of the Scrutiny Committees, with items for the remainder of the year to be set after the next Scrutiny Co-ordinating Board meeting on 19 September 2019, where the Performance Management Framework will be discussed. It was hoped that this framework would highlight areas for Scrutiny to look at in greater depth.

 

Members considered whether Portfolio Holders should come in on a regular basis, as was the norm over the previous four years, however it was felt that it was no longer productive to hear an update from the Portfolio Holder, but members would rather call in Portfolio Holders when there was an item to discuss, and they were able to give more insight into the topic.

 

Date of meeting

Topic

Aims

Scrutiny Co-ordinating Board – 19 September 2019

Consultants

Invite the Chief Executive to the meeting.

Questions: How many consultants is the Council using?
How much are they costing the Council, and what savings are they giving in the long run?

What is the proposed benefit to the Council? What are the expected outcomes?

Housing and Communities Scrutiny – 10 October 2019

Crime and Disorder -

Invite the Police and Crime Commissioner to the meeting (or one of the local commanders)
Drug issues/antisocial behaviour within the district.

 

Lack of Affordable rented accommodation

Invite Housing and Health Portfolio Holder/Assistant Director Community Services

Ask Portfolio Holder for an update on work being done regarding this. 

Environment and Economy Scrutiny – 24 October 2019

WRAP Project

Invite Services Portfolio Holder/Assistant Director Commissioning and Technical Services
Request for an update on progress on the WRAP project

 

RESOLVED that the above items for September and October Scrutiny meetings was noted.

SCb/16/07/19

Any Other Items which the Chairman decides are urgent pdf icon PDF 206 KB

To consider report F39/19 of the Director of Corporate Services which seeks to enable the Scrutiny Co-ordinating Board to monitor the treasury management activities of the Council.

 

RECOMMENDATION that the report be noted.

Minutes:

Using his discretion, the Chairman moved this item to item 5 on the agenda.

 

Members considered report F39/19 (Treasury Management Annual Transactions Report 1 April 2019 to 31 May 2019) from the Director of Corporate Services which enabled the Scrutiny Co-ordinating Board to monitor the treasury management activities of the Council.

 

RESOLVED that the report was noted.

SCb/17/07/19

Date of Next Scheduled Meeting

The date of the next scheduled meeting be confirmed as 19 September 2019.

Minutes:

The date of the next meeting was confirmed as 19 September 2019.