Agenda and draft minutes

Cabinet - Tuesday, 19th April, 2022 6.00 pm

Venue: Council Chamber, Town Hall, Penrith

Contact: Members Services 

Items
No. Item

CAB/117/04/22

Apologies for Absence

Minutes:

No apologies for absence were received.

CAB/118/04/22

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

No declarations of interest were made.

CAB/119/04/22

Minutes

RECOMMENDED that the minutes CAB/106/03/22 to CAB/116/03/22 of the meeting of the Cabinet held on 15 March 2022 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

Proposed by Councillor Sharp

Seconded by Councillor Robinson

 

and RESOLVED that the minutes CAB/106/03/22 to CAB/116/03/22 of the meeting of the Cabinet held on 15 March 2022 be confirmed and approved by the Chairman as a correct record of those proceedings.

CAB/120/04/22

Questions and Representations from the Public

To receive questions and representations from the public under Rules 3 and 4 of the Cabinet (Executive) Procedure Rules of the Constitution.

 

Minutes:

Mr Jonathan Davies submitted the following question under Rules 3 and 4 of the Cabinet (Executive) procedure rules of the constitution.

 

Eden Council is currently heating the town hall and mansion house paying GazProm for its gas to do so.

 

The horrific terror unleashed on the citizens of Ukraine by Russia need a clear message sending with immediate actions not endeavouring to do things at some point just so Eden Council can remain warm and snug in the town hall and mansion house while paying public money to GazProm as missiles fall on civilians in communities across Ukraine.

 

On behalf of the People of Eden will the leader and this council immediately terminate its contract with GazProm and send a clear message that Eden Stands with Ukraine and will not fund by the back door the Russian Economy and it’s acts of war and terror.

 

The Leader gave the following response:

 

The council is one of a number of local authorities that receives energy services through contracts with the Russian controlled company Gazprom. It is publicly recorded that the company supplies gas for the Council’s Municipal Buildings.

 

The contracts were procured through a third party framework and were put in place at a time when the Council’s main duty was to attain financial best value. Clearly this is no longer the case and we are looking into ways that we can switch supplier at the earliest opportunity.

 

The Council utterly condemns the Russian invasion of Ukraine and gives our support to Ukrainian citizens.

 

Mr Davies asked the following supplementary question:

 

So just to be clear from the Leader’s response to that, at this time Eden District Council are continuing to be supplied for the heating of this building and Mansion House by Gazprom?

 

The Leader indicated that a written response would be given.

CAB/121/04/22

Questions from Members

To receive questions and representations from Members under Rule 5 of the Cabinet (Executive) Procedure Rules of the Constitution.

 

Minutes:

No questions were received from Members.

CAB/122/04/22

Covid 19 Additional Relief Fund Policy 2022 pdf icon PDF 480 KB

To consider the attached report DoR23/22 of the Interim Director of Resources, which seeks approval for the Policy for the Covid-19 Additional Relief Fund (CARF) Discretionary Non-Domestic Rate Relief for the financial year 2021/2022.

 

RECOMMENDED that Cabinet:

 

1.             approves the use of discretionary powers by the Council under Section 47 of the Local Government Act 1988 (as amended); and

2.             approves the CARF Policy attached at Appendix A.

Minutes:

Members considered Report No: DoR23/22 of the Interim Director of Resources which sought approval for the Policy for the Covid – 19 Additional Relief Fund (CARF) Discretionary Non-Domestic Rate Relief for the financial year 2021/2022.

 

Proposed by Councillor Greenwood

Seconded by Councillor Rudhall

 

and RESOLVED that Cabinet:

1.     approved the use of discretionary powers by the Council under Section 47 of the Local Government Act 1988 (as amended); and

2.     approved the CARF Policy attached at Appendix A.

Reasons for the Decision/ Recommendation:

This relief will provide financial assistance to ratepayers at no cost to the Council and will assist those ratepayers whose businesses have been (and continue to be) affected by the pandemic but are ineligible for existing support linked to business rates.

 

CAB/123/04/22

Inspiring Eden Economic Development Framework pdf icon PDF 944 KB

To consider the attached report DCE23/22 of the Assistant Director Development, which:

 

1.         presents, for approval, the Inspiring Eden Rural Work Stream Prospectus as the basis for undertaking consultation before final approval by Cabinet. The Work Stream is part of the Inspiring Economic Development Framework (EDF) for Eden. The overarching Economic Prospectus was approved by Cabinet in November 2021 along with a budget of £780k to support and accelerate delivery and published in January 2022 (See Appendix 1). There are 14 work streams in total which will be developed over the coming year to drive and accelerate delivery.

2.         this report provides an update on the Inspiring Eden Economic Recovery Plan and the proposed Inspiring Eden Delivery Programme which is being developed to underpin and drive delivery. The report also seeks approval to provide delegated authority to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to agree consultation versions of the remaining Inspiring Eden work stream prospectuses as the basis for undertaking consultations; it is envisaged that this will help streamline the timeframes for producing the prospectuses;

3.         as well as driving local economic recovery and development, the EDF will ensure Eden District Council is well placed to shape the economic policy focus and associated work streams as part of both the local government reorganisation across Cumbria and the national review of local enterprise partnerships. It will also provide the basis for making a comprehensive and compelling case for securing investment including Government support as part of the Levelling Up agenda and associated Shared Prosperity Fund.

 

RECOMMENDED that:

 

1.         the Rural work stream prospectus, as detailed in Appendix 1 to this report, is approved with authority delegated to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to finalise the document and agree an approach to consulting with stakeholders as the basis for producing an updated version for consideration and approval by the Cabinet;

2.         the updates on the Inspiring Economic Recovery Plan and Inspiring Eden  Delivery Programme detailed in this report are noted; and

3.         authority is delegated to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to agree consultation versions of the remaining Inspiring Eden work stream prospectuses as the basis for undertaking consultations to inform final drafts for consideration by Cabinet.

Minutes:

Members considered Report No: DCE23/22 of the Assistant Director Development which sought to:

 

1.     present, for approval, the Inspiring Eden Rural Work Stream Prospectus as the basis for undertaking consultation before final approval by Cabinet. The Work Stream is part of the Inspiring Economic Development Framework (EDF) for Eden. The overarching Economic Prospectus was approved by Cabinet in November 2021 along with a budget of £780k to support and accelerate delivery and published in January 2022 (See Appendix 1). There are 14 work streams in total which will be developed over the coming year to drive and accelerate delivery.

 

2.     this report provides an update on the Inspiring Eden Economic Recovery Plan and the proposed Inspiring Eden Delivery Programme which is being developed to underpin and drive delivery. The report also seeks approval to provide delegated authority to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to agree consultation versions of the remaining Inspiring Eden work stream prospectuses as the basis for undertaking consultations; it is envisaged that this will help streamline the timeframes for producing the prospectuses;

 

3.     as well as driving local economic recovery and development, the EDF will ensure Eden District Council is well placed to shape the economic policy focus and associated work streams as part of both the local government reorganisation across Cumbria and the national review of local enterprise partnerships. It will also provide the basis for making a comprehensive and compelling case for securing investment including Government support as part of the Levelling Up agenda and associated Shared Prosperity Fund.

 

Proposed by Councillor Robinson

Seconded by Councillor Tonkin

 

and RESOLVED that:

 

 

1.     the Rural work stream prospectus, as detailed in Appendix 1 to this report, is approved with authority delegated to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to finalise the document and agree an approach to consulting with stakeholders as the basis for producing an updated version for consideration and approval by the Cabinet;

 

2.     the updates on the Inspiring Economic Recovery Plan and Inspiring Eden Delivery Programme detailed in this report are noted; and

 

3.     authority is delegated to the Assistant Director Development, in consultation with the Portfolio Holder for Economy and Enterprise, to agree consultation versions of the remaining Inspiring Eden work stream prospectuses as the basis for undertaking consultations to inform final drafts for consideration by Cabinet

 

Reasons for the Decision/ Recommendation:

To put in place an effective economic development policy and delivery framework that will drive the implementation of the Council’s Corporate Plan and One Eden initiative in supporting local businesses within the current difficult economic climate and sustaining and developing this support through the local government reorganisation process.

CAB/124/04/22

Better Homes Eden - Home Improvement Agency pdf icon PDF 1 MB

To consider the attached report DCE20/22 of the Assistant Director Communities, which:

 

1.  seeks approval to utilise the Regulatory Reform (Housing Assistance) (England and Wales) Order 2002 (RRO), and thus confirming the establishment of the Council’s Home Improvement Agency (HIA) ‘Better Homes Eden’; and

2.  seeks approval for flexibility in the use of Disabled Facilities Grants (DFGs) to offer a wider range of grants to customers.

 

RECOMMENDED that:

 

1.     the Council uses its discretionary powers under the Regulatory Reform Order, which broadens the scope of DFGs and other specific DFG funding. This will be used to assist the elderly, disabled or other vulnerable groups to live independently, to improve their living conditions and their health and wellbeing; and

2.     Cabinet notes the registration of Better Homes Eden, and supports the further development of the Home Improvement Agency.

Minutes:

Members considered Report No: DCE20/22 of the Assistant Director Communities which:

 

1. sought approval to utilise the Regulatory Reform (Housing Assistance) (England and Wales) Order 2002 (RRO), and thus confirming the establishment of the Council’s Home Improvement Agency (HIA) ‘Better Homes Eden’; and

 

2. sought approval for flexibility in the use of Disabled Facilities Grants (DFGs) to offer a wider range of grants to customers

 

Proposed by Councillor Derbyshire

Seconded by Councillor Taylor

 

and RESOLVED that:

 

1. the Council uses its discretionary powers under the Regulatory Reform Order, which broadens the scope of DFGs and other specific DFG funding. This will be used to assist the elderly, disabled or other vulnerable groups to live independently, to improve their living conditions and their health and wellbeing; and

 

2. Cabinet notes the registration of Better Homes Eden, and supports the further development of the Home Improvement Agency.

 

Reasons for the Decision/ Recommendation:

It is recommended that the Council support the development of the HIA; Better Homes Eden, and the use of discretionary powers under the Regulatory Reform Order to further broaden the scope of DFG’s. This will allow funds to be used to assist the elderly, disabled and other vulnerable groups to live independently, and to improve their living conditions and their health and wellbeing.

CAB/125/04/22

Any Other Items which the Chairman decides are urgent

Minutes:

There were no other items which the Chairman felt were urgent.

CAB/126/04/22

Arts and Culture in Eden Development Framework pdf icon PDF 702 KB

Please note that Appendix 2 to this report contains private information which is not to be disclosed to the public, and if any discussion is required in this Appendix, it will take place in private session.  The remainder of the report is open and is therefore likely to be discussed in public. 

 

To consider the attached report DCE01/22 of the Assistant Director Communities, which:

 

1.               Provides information on establishing a firm foundation for Arts and Culture in Eden through a Development Framework that provides both funding for Arts and Cultural activities and a physical environment for activity to flourish through repurposing the Town Hall;

2.               requests an allocation of funds from the Cultural Development Initiatives Corporate Priority for the purpose of supporting key Arts and Cultural organisations in Eden and for widening participation in Arts and Culture in Eden, as detailed in Section 2 of this report;

3.               seeks approval for delegated authority to the Assistant Director Communities to approve the award of grants in accordance with the approved criteria, set down in Appendix 1;

4.               seeks approval to progress with the refurbishment of the Town Hall in line with the ‘test bed’ option set out in section 3.4 of this report; and

5.               seeks approval for the use of £150k from the agreed capital programme allocation of £750k for the refurbishment of the Town Hall to fund the delivery of this preferred option.

 

 

RECOMMENDED that Cabinet:

 

1.               approves the allocation of £112,000 from earmarked reserves for supporting key Arts and Cultural Organisations in Eden;

2.               approves the allocation of £112,000 from earmarked reserves for widening participation in Arts and Culture in Eden through an Open Access Fund;

3.               delegates authority to the Assistant Director of Communities to approve the award of grants in accordance with the Criteria attached at Appendix 1;

4.               agrees to progress with the refurbishment of the Town Hall in line with the ‘test bed’ option set out in section 3.4 of this report; and

5.               approves the use of £150k from the agreed capital programme allocation of £750k for the refurbishment of the Town Hall to fund the delivery of this preferred option.

Minutes:

Members considered Report No: DCE01/22 of the Assistant Director Communities which:

 

1.     Provided information on establishing a firm foundation for Arts and Culture in Eden through a Development Framework that provides both funding for Arts and Cultural activities and a physical environment for activity to flourish through repurposing the Town Hall;

2.     requested an allocation of funds from the Cultural Development Initiatives Corporate Priority for the purpose of supporting key Arts and Cultural organisations in Eden and for widening participation in Arts and Culture in Eden, as detailed in Section 2 of this report;

3.     sought approval for delegated authority to the Assistant Director Communities to approve the award of grants in accordance with the approved criteria, set down in Appendix 1;

4.     sought approval to progress with the refurbishment of the Town Hall in line with the ‘test bed’ option set out in section 3.4 of this report; and

5.     sought approval for the use of £150k from the agreed capital programme allocation of £750k for the refurbishment of the Town Hall to fund the delivery of this preferred option

 

Proposed by Councillor Taylor

Seconded by Councillor Sharp

 

and RESOLVED that Cabinet:

 

1.     approved the allocation of £112,000 from earmarked reserves for supporting key Arts and Cultural Organisations in Eden;

2.     approved the allocation of £112,000 from earmarked reserves for widening participation in Arts and Culture in Eden through an Open Access Fund;

3.     delegated authority to the Assistant Director of Communities to approve the award of grants in accordance with the Criteria attached at Appendix 1;

4.     agreed to progress with the refurbishment of the Town Hall in line with the ‘test bed’ option set out in section 3.4 of this report; and

5.     approved the use of £150k from the agreed capital programme allocation of £750k for the refurbishment of the Town Hall to fund the delivery of this preferred option.

 

Reasons for the Decision/ Recommendation:

The recommendations set out in this report fulfil the aspirations of Eden District Council to develop and deliver initiatives around the Arts and Cultural sectors as stated in the Corporate Plan 2019 - 2023.

CAB/127/04/22

Exclusion of the Press and Public

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12A of the Act (i.e. information relating to the financial or business affairs or any particular person (including the authority holding that information)).

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 of Part 1 to Schedule 12A of the Act.

CAB/128/04/22

Disposal of a Council Asset

To consider the attached report DCE26/22 of the Deputy Chief Executive, in respect of the disposal of a Council asset.

 

RECOMMENDED that the recommendation in the report be approved. 

Minutes:

Members considered Report No: DCE26/22 of the Deputy Chief Executive, in respect of the disposal of a Council asset.

 

RESOLVED that the recommendation in the report be approved.

CAB/129/04/22

Date of Next Scheduled Meeting

Tuesday 17 May 2022 at 6.00 pm. 

Minutes:

Due to a scheduling conflict with the Shadow Authority meetings the date of the next scheduled meeting would be confirmed at a later date.