Agenda and minutes

At the start of the meeting, the Assistant Director Legal and Democratic Services advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government's lockdown measures.

The Assistant Director Legal and Democratic Services also stated that all votes during this meeting would be taken through an informal recorded vote, though would not be noted as such in the minutes.

A Roll Call of all those Members in attendance remotely was then taken.

No apologies for absence were received at this meeting.

RECOMMENDATION that the:

1.            public minutes E/115/02/21  to E/127/02/21; and

2.            confidential minute E/127/02/21

of the meeting of the Executive held on 16 February 2021 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

RESOLVED that:

1.    the public minutes E/115/02//21 to E/127/02/21, and;

2.    the confidential minute E/127/02/21

of the meeting of the Executive held on 16 February 2021 be confirmed and approved by the Chairman as a correct record of those proceedings.

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

No declarations of interests were made at this meeting.

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution

No questions or representations from the public had been received under Rule 5 of the Executive Procedure Rules of the Constitution.

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution

No questions or representations from Members had been received under Rule 5 of the Executive Procedure Rules of the Constitution.

To consider report CE1/21 from the Deputy Chief Executive which is attached and which seeks to secure Executive approval to commence procurement to appoint a contractor for the refurbishment of Voreda House.

RECOMMENDATION that the Executive approve the use of the select list procurement process as the best route to engage suitably experienced and capable contractors to deliver the refurbishment of Voreda House to net zero carbon standards and to meet the conditions of the Public Sector Decarbonisation Scheme funding.

Members considered report CE1/21 from the Deputy Chief Executive which sought to secure Executive approval to commence procurement to appoint a contractor for the refurbishment of Voreda House.

Proposed by Councillor Greenwood

Seconded by Councillor Sharp

and RESOLVED that the Executive approve the use of the select list procurement process as the best route to engage suitably experienced and capable contractors to deliver the refurbishment of Voreda House to net zero carbon standards and to meet the conditions of the Public Sector Decarbonisation Scheme funding.

To consider report PP6/21 from the Assistant Director Development which is attached and which seeks Executive approval for agreement to enter into a Planning Performance Agreement with Cumbria County Council and Highways England and requests delegated authority be given to officers to enable timely responses to be provided to Highways England on the Development Consent Order (DCO) preparation and submission and required changes to the PPA.

RECOMMENDATIONS that:

1                 approval is given for Eden District Council to enter into a Planning Performance Agreement with Cumbria County Council and Highways England; and

2                 authority is delegated to the Assistant Director Development and Assistant Director Legal and Democratic Services to respond, in consultation with the lead Executive Member, on responses to the DCO preparation for the A66 project.

Members considered report PP6/21 from the Assistant Director Development which sought Executive approval for agreement to enter into a Planning Performance Agreement with Cumbria County Council and Highways England and requested delegated authority be given to officers to enable timely responses to be provided to Highways England on the Development Consent Order (DCO) preparation and submission and required changes to the PPA.

Proposed by Councillor Taylor

Seconded by Councillor Rudhall

and RESOLVED that:

1              approval be granted for Eden District Council to enter into a Planning Performance Agreement with Cumbria County Council and Highways England; and

2              authority be delegated to the Assistant Director Development and Assistant Director Legal and Democratic Services to respond, in consultation with the lead Executive Member, on responses to the DCO preparation for the A66 project.

To consider report F15/21 from the Interim Director of Corporate Services which is attached and which asks the members of the Executive to:

1                 approve the use of funding secured from Government through the National Leisure Recovery Fund; and

2                 put the funding into the revenue budget to enable it to be allocated to Greenwich Leisure Limited (GLL).

RECOMMENDATIONS that the Executive:

1                 approve the use of the £80,000 funding awarded to the Council through the National Leisure Recovery Fund; and

2                 approve the increase in the budget for Leisure Centres to allow the funding to be allocated to GLL.

Members considered report F15/21 from the Interim Director of Corporate Services which asked the members of the Executive to:

1             approve the use of funding secured from Government through the National Leisure Recovery Fund; and

2             put the funding into the revenue budget to enable it to be allocated to Greenwich Leisure Limited (GLL).

Proposed by Councillor Greenwood

Seconded by Councillor Sharp

and RESOLVED that the Executive:

1          approved the use of the £85,493 funding awarded to the Council through the National Leisure Recovery Fund; and

2          approved the increase in the budget for Leisure Centres to allow the funding to be allocated to GLL.

To consider report F14/21 from the Interim Director of Corporate Services which is attached and which seeks to agree the Executive Forward Plan for the municipal year 2020/2021.

RECOMMENDATION that the Executive agree the Forward Plan as attached at Appendix 1.

Members considered report F14/21 from the Interim Director of Corporate Services which sought to agree the Executive Forward Plan for the municipal year 2020/2021.

Proposed by Councillor Taylor

Seconded by Councillor Rudhall

and RESOLVED that the Executive agree the Forward Plan.

To consider the report from the Assistant Director Communities which is to follow.

Members considered report PP9/21 from the Assistant Director Communities, which detailed the contractual terms of agreement for the Housing Advice and Homelessness Services provided by Eden Housing Association in 20/21. Following a tender process undertaken in 2019, the report sought retrospective approval from the Executive for the contract award to Eden Housing Association for 20/21 and approval for 21/22.

Proposed by Councillor Derbyshire

Seconded by Councillor Sharp

and RESOLVED that Executive

1                 retrospectively approved the contract award to Eden Housing Association for Housing Advice and Homelessness Services for 20/21;

2                 approved the contract award to Eden Housing Association for Housing Advice and Homelessness Services for 21/22; and

3                 approved the budget for Homelessness and Housing Advice Services.

The date of the next scheduled meeting is 20 April 2021.

The date of the next scheduled meeting was confirmed as 20 April 2021.

No items of urgent business were raised at this meeting.