Agenda and minutes

At the start of the meeting, the Assistant Director Governance advised that this meeting was being hosted remotely using conferencing software which allowed Members, Officers and public attendance whilst being able to protect themselves and others, whilst observing the Government's lockdown measures.

The Assistant Director Governance also stated that all votes during this meeting would be taken through an informal recorded vote, though would not be noted as such in the minutes.

A Roll Call of all those Members in attendance remotely was then taken.

No apologies for absence were received at this meeting.

RECOMMENDATION that the:

1.            public minutes E/90/01/21 to E/102/01/21; and

2.            confidential minutes E/102/01/21 

of the meeting of the Executive held on 19 January 2021 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

RESOLVED that:

1.    the public minutes E/90/01/21 to E/102/01/21, and;

2.    the confidential minute E/102/01/21

of the meeting of the Executive held on 15 December 2020 be confirmed and approved by the Chairman as a correct record of those proceedings.

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

Councillor Derbyshire gave a personal explanation for agenda item 13 in that she was Eden District Council’s representative on the Lake District National Park Authority, which covered any planning applications submitted in Patterdale, but was acting as the Eden District Council Portfolio Holder for Housing and Health.

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution

No questions or representations from the public had been received under Rules 3 and 4 of the Executive Procedure Rules.

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution

No questions or representations from Members had been received under Rule5 of the Executive Procedure Rules.

To consider report F9/21 from the Interim Director of Corporate Services which is attached and which seeks to summarise the Council’s current Revenue and Capital position and full year projections for the third Quarter 2020/21.

RECOMMENDATIONS that the Executive note the projected revenue and capital position at December 2020.

Members considered report F9/21 from the Interim Director of Corporate Services which summarised the Council’s current Revenue and Capital position and full year projections for the third Quarter 2020/2021.

Proposed by Councillor Greenwood
Seconded by Councillor Rudhall

and RESOLVED that the Executive noted the projected revenue and capital position at December 2020.

Other options considered: No other options were considered.

Reasons for decision: To keep Members updated on Council’s Revenue and Capital budget monitoring position.

To consider report F8/21 from the Interim Director of Corporate Services which is attached and which asks members of the Executive to receive and consider responses to the Council’s Budget Consultation, which was published on 20 January 2021 and the update the savings targets to be set through the One Eden Transformation Programme to deliver a balanced budget at the Council meeting on 25 February 2021.

RECOMMENDATIONS that the Executive:

1.            approve and recommend the balanced budget to Full Council as set out in Appendix A to the report;

2.            consider and recommend a Council Tax increase of £5 on a Band D property to Full Council;

3.            recommend the proposed capital programme 2021/22 – 2024/25 to Full Council set out in Appendix B to the report;

4.            note the latest Medium Term Revenue Plan (MTRP) for 2021/22 – 20204/25 as set out in Appendix C to the report;

5.            note the impact of the proposed budget on reserves and recommend the reserve to Full Council as set out in Appendix D to the report;

6.            to approve the One Eden Transformation programme savings as set out in paragraph 10.3 of the report; and

7.            to note the budget consultation responses summarised at paragraph 12 and detailed at Appendix E.

Members considered report F8/21 from the Interim Director of Corporate Services which asks Members of the Executive to receive and consider responses to the Council’s Budget Consultation, which was published on 20 January 2021 and to update the savings targets to be set through the One Eden Transformation Programme to deliver a balanced budget at the Council meeting on 25 February 2021.

Proposed by Councillor Taylor
Seconded by Councillor Robinson

and RESOLVED that Executive:

1.       approved and recommended the balanced budget to Full Council as set out in Appendix A to the report;

2.       considered and recommended a Council Tax increase of £5 on a Band D property to Full Council;

3.       recommended the proposed capital programme 2021/22 – 2024/25 to full council as set out in Appendix B to the report;

4.       noted the latest Medium Term Financial Plan (MTFP) for 2021/22 to 2024/25 as set out in Appendix C to the report;

5.       noted the impact of the proposed budget on reserves and recommended the reserves to full council as set out in Appendix D to the report;

6.       approved the One Eden Transformation programme savings targets as set out in paragraph 10.3 of the report; and

7.       noted the budget consultation responses summarised at paragraph 12 and detailed at Appendix E of the report.

Other options considered: No other options have been considered.

Reasons for the decision: To meet the statutory timescales for the setting of the Council’s budget and the Council Tax.

To consider report F5/21 from the Interim Director of Corporate Services which is attached and which seeks to provide a summary of progress against the revised corporate performance target and for the period 1 October 2020 to 30 December 2020. This report also seeks to inform the Executive and the Overview and Scrutiny Committee of any areas of concern or issues requiring attention and the remedial activity in place to deal with these.

RECOMMENDATION that the progress to date be noted.

Members considered report F5/21 from the Interim Director of Corporate Services which provided a summary of progress against the revised corporate performance targets and for the period 1 October 2020 – 30 December 2020, and to inform the Executive and Overview and Scrutiny Committee of any areas of concern or issues requiring attention and the remedial activity in place to deal with these.

Proposed by Councillor Taylor
Seconded by Councillor Sharp

and RESOLVED that progress to date be noted.

Other Options Considered: The only other option is not to report on progress against targets set. This is not recommended.

Reasons for the Decision: To advise Members of progress against outcomes.

To consider report F7/21 from the Interim Director of Corporate Services which is attached and which seeks to agree the Executive Forward Plan for municipal year 2020/21.

RECOMMENDATION that the Executive agree the Forward Plan as attached at Appendix 1.

Members considered report F1/21 from the Interim Director of Corporate Services which is attached and which seeks to agree the Executive Forward Plan for the municipal year 2020/21.

Proposed by Councillor Taylor
Seconded by Councillor Robison

and RESOLVED that Executive agreed the Forward Plan.

Other Options Considered: No other options were considered.

Reasons for the Decision: The Forward Plan sets out the work programme of the Committee for the municipal year.

No items of urgent business were raised at this meeting.

The date of the next scheduled meeting of this Committee is 16 March 2021.

The date of the next scheduled meeting was confirmed as 16 March 2021.

To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12A of the Act.

Proposed by Councillor Taylor

Seconded by Councillor Rudhall

and RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 to Schedule 12A of the Act.

To consider the report PP3/21 of the Assistant Director Community Services which is attached.

Members considered report PP3/21 from the Assistant Director Community Services.

Proposed by Councillor Derbyshire
Seconded by Councillor Robinson

and RESOLVED that the recommendations in the report be approved.