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Agenda and minutes

Venue: Town Hall, Penrith

Contact: Members Services 

Items
No. Item

E/84/02/20

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Rudhall and Councillor Tonkin.

E/85/02/20

Minutes

RECOMMENDATION that the public minutes E/76/01/20  to E/83/01/20 of the meeting of the Executive held on 21 January 2020 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that the minutes the public minutes E/76/01/20 to E/83/01/20 of the meeting of the Executive held on 21 January 2020 be confirmed and approved by the Chairman as a correct record of those proceedings.

E/86/02/20

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

No declarations of interest were made at this meeting.

E/87/02/20

Questions and Representations from the Public

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution

 

Minutes:

No questions or representations from the public had been received under Rules 3 and 4 of the Executive Procedures of the Constitution.

E/88/02/20

Questions from Members

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution

 

Minutes:

No questions or representations from Members had been received under Rule 5 of the Executive Procedure Rules of the Constitution.

E/89/02/20

Budget Scrutiny 2020-2021 - Resources Portfolio Holder pdf icon PDF 226 KB

To consider a report from the Chairman of the Budget Scrutiny Review Group which submits the comments, conclusions and recommendation of the Budget Scrutiny Review Group 2020/21.

 

RECOMMENDATIONS that:

 

1.         the Executive recommend to Full Council the proposed increase in Council Tax, as set out in the Budget papers to Council on 27 February 2020;  

2.         the Executive recommend to Full Council the budget proposal for 2020/21; and

3.         That Executive recommend to Full Council the acquisition of Voreda House as part of the One Eden Single Site project.

 

 

Additional documents:

Minutes:

Proposed by Councillor Taylor

Seconded by Councillor Robinson

 

and RESOLVED that the report was noted.

 

Reason: In the opinion of the Budget Review group, as far as they were able to ascertain, the budget being presented to the Executive was an effective budget that would meet the Council’s corporate priorities and strategic actions in the corporate plan.

E/90/02/20

Approval of Revenue and Capital Budgets 2020-2021 Budget 2020-2021 and Medium Term Financial Plan - Resources Portfolio Holder pdf icon PDF 895 KB

To consider report F13/20 from the Chief Finance Officer which:

1.         receives and considers responses to the Council’s Budget Consultation, which was published on 21 January 2020; and

 

2.        outlines the steps being taken through the One Eden Transformation Programme to deliver a balanced budget at the Council meeting on 27 February 2020.

 

RECOMMENDATIONS that the Executive:

1.      approve Corporate Plan Growth as set out in Appendix A;

2.      approve and recommend the balanced Revenue budget to Full Council as set out in Appendix B;

3.      consider and recommend a Council Tax increase of £5 on a Band D property to Full Council;       

4.      recommend the proposed capital programme 2020/21 – 2023/24 to Full Council set out in Appendix C;

5.      note the latest Medium Term Financial Plan (MTFP) for 2020/21 to 2023/24 as set out in Appendix D;

6.      note the impact of the proposed budget on reserves and recommend the reserves to Full Council as set out in Appendix E;

7.      subject to necessary searches, surveys, due diligence and the approval of the Capital Programme the Council acquire Voreda House plus costs of Stamp Duty Liability Tax (SDLT) and fees as set out in Appendix F;

8.      recommend to Full Council the replacement of windows, internal refurbishment, IT connectivity and project costs to be funded from the Single Site capital budget included in the capital programme;

9.      recommend to Full Council that the Council relocate its staff from Mansion House and Town Hall to Voreda House;

10.    approve the One Eden Transformation workstreams as set out in paragraph 11.3;

11.    approve the governance structure of the One Eden Transformation Programme as set out in paragraph 11.17; and

12.    approve the savings targets for the four work streams as set out in paragraph 11.20.

 

Minutes:

Proposed by Councillor Greenwood

Seconded by Councillor Sharp

 

and RESOLVED that the Executive:

 

1.         approved the Corporate Plan Growth;

2.         approved and recommended the balanced Revenue budget to Full Council;

3.         recommended a Council Tax increase of £5 on a Band D property to Full Council;

4.         recommended the proposed capital programme 2020/21 – 2023/24 to Full Council;

5.         noted the latest Medium Term Financial Plan (MTFP) for 2020/21 to 2023/24;

6.         noted the impact of the proposed budget on reserves and recommend the reserves to Full Council;

7.         recommended to Full Council that subject to necessary searches, surveys, due diligence and the approval of the Capital Programme the Council acquire Voreda House plus costs of Stamp Duty Liability Tax (SDLT);

8.         recommended to Full Council the replacement of windows, internal refurbishment, IT connectivity and project costs to be funded from the Single Site capital budget included in the capital programme;

9.         recommended to Full Council that the Council relocate its staff from Mansion House and Town Hall to Voreda House;

10.       approved the One Eden Transformation workstreams;

11.       approved the governance structure of the One Eden Transformation Programme; and

12.       approved the savings targets for the four work streams.

Reason: For Executive to recommend the budget proposed to full Council and the wider financial implications of the One Eden Programme including the purchase of Voreda House.

E/91/02/20

Corporate Performance Report: October to December 2019 - Leader Portfolio Holder pdf icon PDF 781 KB

To consider report CE1/20 from the Chief Executive which seeks to:

 

1.            provide a summary of progress against the corporate performance targets for the period October to December 2019; and

 

2.            inform the Executive and Scrutiny Co-ordinating Board of any areas of concern or issues requiring attention and the remedial activity in place to deal with these.

 

RECOMMENDATION that the progress to date be noted, and the action being taken to address areas of concern.

Minutes:

Proposed by Councillor Taylor

Seconded by Councillor Greenwood

 

and RESOLVED that the progress to date was noted, and the action being taken to address areas of concern.

 

Reason: To advise Members of progress against outcomes, including any actions being taken or planned to bring performance on track.

E/92/02/20

Nomination as an Asset of Community Value – Crown Inn, Morland - Resources Portfolio Holder pdf icon PDF 234 KB

To consider report G09/20 from the Director of Corporate Services which seeks to consider the nomination of the Crown Inn, Morland as an Asset of Community Value under the Localism Act 2011.

 

RECOMMENDATION that the nomination of the Crown Inn, Morland as an asset of community value be accepted.

Additional documents:

Minutes:

The Assistant Director Governance read an email from the owner of the Crown Inn, Morland in objection to the application.

 

Proposed by Councillor Taylor

Seconded by Councillor Derbyshire

 

and RESOLVED that the nomination of the Crown Inn, Morland as an asset

of community value was accepted.

 

Reasons:

1.            to carry out the Council’s statutory duty as the determining authority under the provisions of the Localism Act 2011; and

2.            to carry out the Council’s duties in conserving the local environment and protecting the wellbeing of the local community of all ages.

E/93/02/20

Fit 4 All Outreach Activity Scheme: Request for Funding - Communities Portfolio Holder pdf icon PDF 275 KB

To consider report PP3/20 from the Assistant Director Community Services which seeks to include revenue funding of £20K within the Medium Term Financial Plan to enable the continued operation of the Fit 4 All Outreach Activity Scheme in Appleby, Kirkoswald and Shap and expand to Alston, Kirkby Stephen and Penrith in 2020/21. Funding to be in place as a minimum through to 2023 in order to reflect the current Council Plan.

 

RECOMMENDATION that members include £20K funding within the Medium Term Financial Plan in order to allow the Fit 4 All Outreach Activity Scheme to operate in the locations identified above during 2020/21 in order to achieve the action Support activities programmes such as Fit 4 All for older residents” under the Healthy, Safe and Secure priority in the Corporate Plan 2019-2023.

Minutes:

Proposed by Councillor Sharp

Seconded by Councillor Derbyshire

 

and RESOLVED that that Members include £20K funding within the Medium Term Financial Plan in order to allow the Fit 4 All Outreach Activity Scheme to operate in the locations identified above during 2020/21 in order to achieve the action “Support activities programmes such as Fit 4 All for older residents” under the Healthy, Safe and Secure priority in the Corporate Plan 2019-2023.

 

Reason: It is recommended that Members include annual funding of £20K within the Medium Term Financial Plan to allow the Fit 4 All Outreach Activity Scheme to operate in the locations identified above during 2020/21 in order to achieve the action “Support activities programmes such as Fit 4 All for older residents” under the Healthy, Safe and Secure priority in the Corporate Plan 2019-2023.

E/94/02/20

Any Other Items which the Chairman decides are urgent

Minutes:

No items of urgent business were raised at this meeting.

E/95/02/20

Date of Next Scheduled Meeting

The date of the next meeting be confirmed as 7 April 2020.

Minutes:

The date of the next meeting was confirmed as 7 April 2020.