Agenda and draft minutes

Budget Meeting, Executive
Tuesday, 22nd January, 2019 6.00 pm

Venue: Town Hall, Penrith

Contact: Members Services 

Items
No. Item

E/102/01/19

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Beaty, Councillor Slee, and Councillor Todd.

 

E/103/01/19

Minutes

RECOMMENDATION that the public minutes E/94/11/18 to E/101/11/18 of the meeting of the Executive held on 11 December 2018 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

Minutes:

RESOLVED that the public minutes E/94/11/18 to E/101/11/18 of the meeting of the Executive held on 11 December 2018 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

 

E/104/01/19

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

Councillor Owen made a declaration with regard to agenda item 9, Heart of Cumbria Limited Update. He explained that he had an “other registrable interest” in that he was a director of the Heart of Cumbria Limited. He indicated that in accordance with advice from the Deputy Chief Executive he would participate in the discussion but not vote on the item.

 

Councillor Breen made a declaration with regard to agenda item 9, Heart of Cumbria Limited Update. She explained that she had an “other registrable interest” in that she was a director of the Heart of Cumbria Limited. She indicated that in accordance with advice from the Deputy Chief Executive she would participate in the discussion but not vote on the item.

 

As the meeting would not be quorate in respect of decisions regarding the Heart of Cumbria Limited it was noted that item 9 would have to be deferred to the next meeting of the Executive.

E/105/01/19

Questions and Representations from the Public

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution.

 

Minutes:

No questions or representations from the public had been received under Rules 3 and 4 of the Executive Procedure Rules of the Constitution.

E/106/01/19

Questions from Members

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution.

Minutes:

No questions or representations from Members had been received under Rule 5 of the Executive Procedure Rules of the Constitution.

E/107/01/19

Proposed Revenue Budget 2019-2020 pdf icon PDF 180 KB

To consider report F2/19 of the Director of Finance which seeks to produce a recommended revenue budget for Council to consider at its meeting on 14 February 2019.

RECOMMENDATION that the budget submitted to Council, as set out at section 3, is as follows:

Revised Budget 2018-2019

1.            The revised budget is:

Service Portfolios

£

Gross Expenditure

22,253,460

Gross Income

-13,006,260

Service Portfolios’ Net Requirement

9,247,200

Contribution to Parish Councils’ Reserve

300,000

Accounting Adjustments

-1,212,125

Net Expenditure

8,335,075

Less: Revenue Support Grant

-87,296

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,262,899

Less: New Homes Bonus

-615,546

Less: Council Tax

-3,916,746

Deficit: Contribution from Reserves

774,950

Budget 2019-2020

2.            There is no Council Tax increase.  Council Tax remains at £190.75 in 2019-2020.

 

3.            Growth items are

 

£

Non-Recurring

115,930

 

115,930

4.         The budget is:

Service Portfolios

£

Gross Expenditure

21,693,434

Gross Income

-12,503,260

Service Portfolios’ Net Requirement

9,190,174

Accounting Adjustments

-512,890

Net Expenditure

8,677,284

Less: Revenue Support Grant

0

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,606,019

Less: New Homes Bonus

-610,798

Less: Council Tax

3,842,460

Deficit: Contribution from Reserves

940,369

5.         Earmarked reserves be set up as follows, funded by transfer from the Business Rates Reserve of £843,000, set up in July 2016 (report F71/16, Executive, 5 July 2016);

·         Transformation Reserve of £500,000; and

·         Place Shaping Reserve of £250,000.

6.         Members note the rejection of the 75% BRRS Pilot bid for 2019-2020, reported to Executive on 6 November 2018, (Ref F72/18).

Minutes:

Members considered report F2/19 of the Director of Finance which sought to produce a recommended revenue budget for Council to consider at its meeting on 14 February 2019.

 

Proposed by Councillor Breen

Seconded by Councillor Owen

 

and RESOLVED that the budget be submitted to Council as set out below, with adjustments in relation to the Final Local Government Finance Settlement and the costs of works required to certain public conveniences to bring them to a condition to enable them to be devolved to relevant Parishes:

Revised Budget 2018-2019

1.            The revised budget is:

Service Portfolios

£

Gross Expenditure

22,253,460

Gross Income

-13,006,260

Service Portfolios’ Net Requirement

9,247,200

Contribution to Parish Councils’ Reserve

300,000

Accounting Adjustments

-1,212,125

Net Expenditure

8,335,075

Less: Revenue Support Grant

-87,296

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,262,899

Less: New Homes Bonus

-615,546

Less: Council Tax

-3,916,746

Deficit: Contribution from Reserves

774,950

Budget 2019-2020

2.            There is no Council Tax increase.  Council Tax remains at £190.75 in 2019-2020.

3.            Growth items are

 

£

Non-Recurring

115,930

 

115,930

4.         The budget is:

Service Portfolios

£

Gross Expenditure

21,693,434

Gross Income

-12,503,260

Service Portfolios’ Net Requirement

9,190,174

Accounting Adjustments

-512,890

Net Expenditure

8,677,284

Less: Revenue Support Grant

0

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,606,019

Less: New Homes Bonus

-610,798

Less: Council Tax

3,842,460

Deficit: Contribution from Reserves

940,369

5.         Earmarked reserves be set up as follows, funded by transfer from the Business Rates Reserve of £843,000, set up in July 2016 (report F71/16, Executive, 5 July 2016):

·         Transformation Reserve of £500,000; and

·         Place Shaping Reserve of £250,000.

6.         Members noted the rejection of the 75% BRRS Pilot bid for 2019-2020, reported to Executive on 6 November 2018, (Ref F72/18).                     

Reason: To produce a recommended revenue budget for Council to consider at its meeting on 14 February 2019.

E/108/01/19

Proposed Capital Programme 2018-2023 - Resources Portfolio Holder pdf icon PDF 89 KB

To consider report F3/19 of the Director of Finance which seeks to produce a recommended Capital Programme for 2018-2023 for Council to consider at its meeting on 14 February 2019.

RECOMMENDATION that the Capital Programme, attached at Appendix A, is agreed and recommended to Council on 14 February 2019.

Minutes:

Members considered report F3/19 of the Director of Finance which sought to produce a recommended Capital Programme for 2018-2023 for Council to consider at its meeting on 14 February 2019.

 

Proposed by Councillor Breen

Seconded by Councillor Owen

 

and RESOLVED that the Capital Programme, be agreed subject to amendments in relation to spending on street lighting and recommended to Council on 14 February 2019.

 

Reason: To set out the proposed capital programme and enable identification of the total capital resources available to the Council.

E/109/01/19

Budget Scrutiny Review 2019-2020 - Chairman of the Budget Scrutiny Review Group pdf icon PDF 65 KB

To consider report G2/19 Chairman of the Budget Scrutiny Review Group which submits the comments, conclusions and recommendations of the Budget Scrutiny Review Group 2019-2020.

 

RECOMMENDATION that the Executive considers the final report of the Budget Scrutiny Review Group for approval including the following recommendations:

 

1.            That the Budget Scrutiny process should have members from all recognised political groups, and that a number of standing deputies should be recruited at the same time as volunteers are sought.

2.            That officers be instructed to do research into how other Council’s manage their Budget Scrutiny process with a view to streamlining the process in the future, to be reported back to this Review Group.

3.            Members wished to confirm that the practise of the circulation of budget papers in addition to meeting notes, allowing them to consider recommendations in greater detail should continue on a permanent basis.

4.            That to make most efficient use of Executive Members, officers and Members of Budget Scrutiny Review Group’s time, during the budget setting process, one single day should be set aside and all Portfolio Holder budget meetings should be held on that day, to be agreed when the Calendar of Meetings for the forthcoming year is being prepared.

Additional documents:

Minutes:

Members considered report G2/19 of the Chairman of the Budget Scrutiny Review Group which submitted the comments, conclusions and recommendations of the Budget Scrutiny Review Group 2019-2020.

 

Proposed by Councillor Grisedale

Seconded by Councillor Martin

 

and RESOLVED that the final report of the Budget Scrutiny Review Group be approved including the following recommendations that:

 

1.            The Budget Scrutiny process should have members from all recognised political groups, and that a number of standing deputies should be recruited at the same time as volunteers are sought.

 

2.            Officers be instructed to do research into how other Council’s manage their Budget Scrutiny process with a view to streamlining the process in the future, to be reported back to this Review Group.

 

3.            The practice of the circulation of budget papers in addition to meeting notes, allowing them to consider recommendations in greater detail should continue on a permanent basis.

 

4.            To make most efficient use of Executive Members, officers and Members of Budget Scrutiny Review Group’s time, during the budget setting process, one single day should be set aside and all Portfolio Holder budget meetings should be held on that day, to be agreed when the Calendar of Meetings for the forthcoming year is being prepared.

Reason: In the opinion of the Budget Review group, as far as they were able to ascertain, the budget being presented to the Executive was an effective budget that would meet the Council’s corporate priorities and strategic actions

in the corporate plan.

E/110/01/19

Heart of Cumbria Limited Update pdf icon PDF 113 KB

To consider report F4/19 of the Director of Finance which provides an update on Heart of Cumbria Limited, particularly with reference to audit recommendations raised at the 2017-2018 year end.

RECOMMENDATIONS that:

1.            That the performance targets at paragraph 3.3.2 be approved.

2.            Progress against other recommendations be noted.

Minutes:

This item was deferred to the next meeting of the Executive.

E/111/01/19

Signature Projects Fund - Communities Portfolio Holder pdf icon PDF 221 KB

To consider report G6/19 of the Deputy Chief Executive which presents recommendations of the Signature Projects Fund member working group following their consideration of the eleven final applications to the Signature Projects Fund.

RECOMMENDATIONS that:

1.            Consideration be given to the recommendations of the Signature Projects Fund member working group detailed in Appendix A to this report.

2.            The Deputy Chief Executive, in consultation with the member working group be authorised to determine whether or not to authorise any subsequent proposed amendment to the size or scope of the any project approved pursuant to recommendation 2.1.

3.            The remaining unallocated portion of the Signature Projects Fund be re-allocated to the Eden Community Fund.

Minutes:

Members considered report G6/19 of the Deputy Chief Executive which presented recommendations of the Signature Projects Fund member working group following their consideration of the eleven final applications to the Signature Projects Fund.

Proposed by Councillor Martin

Seconded by Councillor Owen

and RESOLVED that:

1.            Approval be given to the recommendations of the Signature Projects Fund member working group.

2.            The Deputy Chief Executive, in consultation with the member working group be authorised to determine whether or not to authorise any subsequent proposed amendment to the size or scope of the any project approved pursuant to recommendation 2.1 of the report.

3.            The remaining unallocated portion of the Signature Projects Fund be re-allocated to the Eden Community Fund.

Reason: To facilitate the Executive’s decision making process in the allocation of the Signature Projects Fund.

E/112/01/19

Any Other Items which the Chairman decides are urgent

Minutes:

No items of urgent business were considered at this meeting.

E/113/01/19

Date of Next Scheduled Meeting

The date of the next scheduled meeting be confirmed as 5 February 2019.

Minutes:

The date of the next scheduled meeting was confirmed as 5 February 2019.