Agenda

Budget Meeting, Executive
Tuesday, 22nd January, 2019 6.00 pm

Venue: Town Hall, Penrith

Contact: Members Services 

Items
No. Item

1.

Apologies for Absence

2.

Minutes

RECOMMENDATION that the public minutes E/94/11/18 to E/101/11/18 of the meeting of the Executive held on 11 December 2018 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

3.

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

4.

Questions and Representations from the Public

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution.

 

5.

Questions from Members

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution.

6.

Proposed Revenue Budget 2019-2020 pdf icon PDF 180 KB

To consider report F2/19 of the Director of Finance which seeks to produce a recommended revenue budget for Council to consider at its meeting on 14 February 2019.

RECOMMENDATION that the budget submitted to Council, as set out at section 3, is as follows:

Revised Budget 2018-2019

1.            The revised budget is:

Service Portfolios

£

Gross Expenditure

22,253,460

Gross Income

-13,006,260

Service Portfolios’ Net Requirement

9,247,200

Contribution to Parish Councils’ Reserve

300,000

Accounting Adjustments

-1,212,125

Net Expenditure

8,335,075

Less: Revenue Support Grant

-87,296

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,262,899

Less: New Homes Bonus

-615,546

Less: Council Tax

-3,916,746

Deficit: Contribution from Reserves

774,950

Budget 2019-2020

2.            There is no Council Tax increase.  Council Tax remains at £190.75 in 2019-2020.

 

3.            Growth items are

 

£

Non-Recurring

115,930

 

115,930

4.         The budget is:

Service Portfolios

£

Gross Expenditure

21,693,434

Gross Income

-12,503,260

Service Portfolios’ Net Requirement

9,190,174

Accounting Adjustments

-512,890

Net Expenditure

8,677,284

Less: Revenue Support Grant

0

Less: Rural Services Delivery Grant

-677,638

Less: Business Rate Retention Scheme

-2,606,019

Less: New Homes Bonus

-610,798

Less: Council Tax

3,842,460

Deficit: Contribution from Reserves

940,369

5.         Earmarked reserves be set up as follows, funded by transfer from the Business Rates Reserve of £843,000, set up in July 2016 (report F71/16, Executive, 5 July 2016);

·         Transformation Reserve of £500,000; and

·         Place Shaping Reserve of £250,000.

6.         Members note the rejection of the 75% BRRS Pilot bid for 2019-2020, reported to Executive on 6 November 2018, (Ref F72/18).

7.

Proposed Capital Programme 2018-2023 - Resources Portfolio Holder pdf icon PDF 89 KB

To consider report F3/19 of the Director of Finance which seeks to produce a recommended Capital Programme for 2018-2023 for Council to consider at its meeting on 14 February 2019.

RECOMMENDATION that the Capital Programme, attached at Appendix A, is agreed and recommended to Council on 14 February 2019.

8.

Budget Scrutiny Review 2019-2020 - Chairman of the Budget Scrutiny Review Group pdf icon PDF 65 KB

To consider report G2/19 Chairman of the Budget Scrutiny Review Group which submits the comments, conclusions and recommendations of the Budget Scrutiny Review Group 2019-2020.

 

RECOMMENDATION that the Executive considers the final report of the Budget Scrutiny Review Group for approval including the following recommendations:

 

1.            That the Budget Scrutiny process should have members from all recognised political groups, and that a number of standing deputies should be recruited at the same time as volunteers are sought.

2.            That officers be instructed to do research into how other Council’s manage their Budget Scrutiny process with a view to streamlining the process in the future, to be reported back to this Review Group.

3.            Members wished to confirm that the practise of the circulation of budget papers in addition to meeting notes, allowing them to consider recommendations in greater detail should continue on a permanent basis.

4.            That to make most efficient use of Executive Members, officers and Members of Budget Scrutiny Review Group’s time, during the budget setting process, one single day should be set aside and all Portfolio Holder budget meetings should be held on that day, to be agreed when the Calendar of Meetings for the forthcoming year is being prepared.

Additional documents:

9.

Heart of Cumbria Limited Update pdf icon PDF 113 KB

To consider report F4/19 of the Director of Finance which provides an update on Heart of Cumbria Limited, particularly with reference to audit recommendations raised at the 2017-2018 year end.

RECOMMENDATIONS that:

1.            That the performance targets at paragraph 3.3.2 be approved.

2.            Progress against other recommendations be noted.

10.

Signature Projects Fund - Communities Portfolio Holder pdf icon PDF 221 KB

To consider report G6/19 of the Deputy Chief Executive which presents recommendations of the Signature Projects Fund member working group following their consideration of the eleven final applications to the Signature Projects Fund.

RECOMMENDATIONS that:

1.            Consideration be given to the recommendations of the Signature Projects Fund member working group detailed in Appendix A to this report.

2.            The Deputy Chief Executive, in consultation with the member working group be authorised to determine whether or not to authorise any subsequent proposed amendment to the size or scope of the any project approved pursuant to recommendation 2.1.

3.            The remaining unallocated portion of the Signature Projects Fund be re-allocated to the Eden Community Fund.

11.

Any Other Items which the Chairman decides are urgent

12.

Date of Next Scheduled Meeting

The date of the next scheduled meeting be confirmed as 5 February 2019.