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Agenda and minutes

Venue: Alston Town Hall

Contact: Members Services 

Items
No. Item

E/14/7/15

Apologies for Absence

Minutes:

There were no apologies for absence at this meeting.

E/15/7/15

Minutes

RECOMMENDATION that the public minutes E/1/5/15  to E/13/5/15 of the meeting of the Executive held on 26 May 2015 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated).

 

Minutes:

RESOLVED that the public minutes E/1/5/15 to E/13/5/15 of the meeting of the Executive held on 26 May 2015 be confirmed and approved by the Chairman as a correct record of those proceedings.

 

E/16/7/15

Declarations of Interest

To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered.

 

Minutes:

There were no declarations of interest at this meeting.

E/17/7/15

Questions and Representations from the Public

To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution

 

Minutes:

There were no questions from the public at this meeting.

E/18/7/15

Questions from Members

To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution

 

Minutes:

There were no questions from Members at this meeting.

E/19/7/15

Nomination as an Asset of Community Value - Centre 67, Appleby in Westmorland pdf icon PDF 93 KB

To consider the report CLS59/15 of the Director of Corporate and Legal Services which is attached and which sets out the application which has been received from Appleby in Westmorland Town Council to nominate Centre 67, Chapel Street, Appleby as an asset of community value.

 

RECOMMENDATION that the Executive should consider whether the land comprising Centre 67, Chapel Street, Appleby is of community value.

 

 

Additional documents:

Minutes:

The Executive considered report CLS59/15 of the Director of Corporate and Legal Services which set out the application which has been received from Appleby in Westmorland Town Council to nominate Centre 67, Chapel Street, Appleby as an asset of community value.

 

RESOLVED that the land comprising Centre 67, Chapel Street, Appleby be accepted as an asset of community value.

 

Reasons for the decision:

To enable the application which has been made to be considered.

 

E/20/7/15

Extension of Garden Waste: Skip Service pdf icon PDF 76 KB

To consider report number CLS58/15 of the Director of Corporate and Legal Services which is attached and which asks the Executive to consider extending the current garden waste recycling skip service to cover those villages previously supplied by Eden Recycling where there is no alternative provision (ie green waste bin collection).

 

RECOMMENDATION that:

1.    The garden waste skip service is extended to cover Milburn, Knock, Dufton, Murton, Hilton, Warcop, Great Asby, Soulby, Ravenstonedale and Nateby previously covered by Eden Recycling where there is no alternative provision for garden waste.

2.    The additional estimated cost of £1,941 is funded by a budget virement.

Minutes:

The Executive considered report number CLS58/15 of the Director of Corporate and Legal Services which asked the Executive to consider extending the current garden waste recycling skip service to cover those villages previously supplied by Eden Recycling where there is no alternative provision (ie green waste bin collection).

 

RESOLVED that:

1.    The garden waste skip service is extended to cover Milburn, Knock, Dufton, Murton, Hilton, Warcop, Great Asby, Soulby, Ravenstonedale and Nateby previously covered by Eden Recycling where there is no alternative provision for garden waste.

2.    The additional estimated cost of £1,941 is funded by a budget virement.

 

Reason for the decision:

To ensure that continuation of the garden waste skip service for properties that do not benefit from any type of garden waste service.

 

E/21/7/15

Free Car Parking Days 2015-2016 pdf icon PDF 67 KB

To consider report CLS57/15 of the Director of Corporate and Legal Services which is attached and which asks the Executive to consider the provision of free parking at specific times during July, November, December and February 2015/16 in support of events in Penrith and Appleby.

 

RECOMMENDATION that:

1.    That the requested periods of free parking from 10.00hrs to 18.00hrs on 18 July, 14 and 28 November, 5, 12, 19 and 26 December 2015 and 27 February 2016 be approved.

2.    That a supplementary estimate of £10,500 be approved.

Minutes:

The Executive considered report CLS57/15 of the Director of Corporate and Legal Services which asked the Executive to consider the provision of free parking at specific times during July, November, December and February 2015/16 in support of events in Penrith and Appleby. Councillor D Hymers announced that he would move an amended set of recommendations to those that appeared in the original report.

 

Moved by Councillor D Hymers

Seconded by Councillor A Todd and

 

RESOLVED that:

 

1.    The free parking on 18 July be approved and all other dates be deferred to enable consideration with wider partners of the future funding for Penrith town centre events including parking charges on those dates

2.    A supplementary estimate of £1,310 to fund this day be approved.

3.    The consideration of future funding of parking for town centre events in Penrith and Appleby be delegated to the Communities Director to resolve.

 

Reasons for the decision:

The provision of the requested free parking will provide support to local events and benefit the local economies.

E/22/7/15

Capital Expenditure 2014-2015 Outturn and Revised 2015-2016 Programme pdf icon PDF 99 KB

To consider report F47/15 of the Director of Finance which is attached and which advises Members of:

 

a.    Capital expenditure for the financial year 2014-2015, together with the means by which it was funded; and

b.    To present an amended Capital Programme for 2015-2016, to take account of a revision of projected resources and other factors affecting the Council’s Capital Programme and the impact of the 2014-2015 outturn, subject to audit.

 

The Capital Programme is susceptible to change because of a variety of factors.  Capital schemes can be subject to slippage and overspend, which can affect finance.

 

This report is brought before Members on an annual basis to take account of such factors and to allow Members to assess the Capital Programme for the current financial year.  It also forms the basis for the Capital Programme for the coming financial year.

 

RECOMMENDATION that:

 

1.     The outturn for 2014-2015, subject to audit, as set out in Appendix A, is noted;

2.     The amended Programme for 2015-2016, as set out in Appendix C, is agreed;

3.     Executive recommend to Council the carry forward of the unused revenue funding for capital in 2014-2015 to 2015-2016 as a supplementary estimate of £172,000 in 2015-2016;

4.         No new schemes are included in the Programme, unless fully grant-funded, formally approved by Council, or emergency schemes.

Minutes:

The Executive considered report F47/15 of the Director of Finance which advised Members of:

 

a.    Capital expenditure for the financial year 2014-2015, together with the means by which it was funded; and

b.    To present an amended Capital Programme for 2015-2016, to take account of a revision of projected resources and other factors affecting the Council’s Capital Programme and the impact of the 2014-2015 outturn, subject to audit.

 

The Capital Programme is susceptible to change because of a variety of factors.  Capital schemes can be subject to slippage and overspend, which can affect finance.

 

This report is brought before Members on an annual basis to take account of such factors and to allow Members to assess the Capital Programme for the current financial year.  It also forms the basis for the Capital Programme for the coming financial year.

 

RESOLVED that:

 

1.     The outturn for 2014-2015, subject to audit, as set out in Appendix A, is noted;

2.     The amended Programme for 2015-2016, as set out in Appendix C, is agreed;

3.     Executive recommend to Council the carry forward of the unused revenue funding for capital in 2014-2015 to 2015-2016 as a supplementary estimate of £172,000 in 2015-2016;

4.         No new schemes are included in the Programme, unless fully grant-funded, formally approved by Council, or emergency schemes.

 

Reasons for the decision:

To allow the Council to effectively manage its Capital Programme by rolling forward unspent monies, where appropriate, and to ensure an accurate Programme is set for the year 2015-2016.

E/23/7/15

Revenue Expenditure Outturn 2014-2015 pdf icon PDF 95 KB

To consider report F46/15 of the Director of Finance which is attached and which sets out the difference between the revised revenue budget for 2014-2015 and the outturn. It also seeks to identify any variances that might have an ongoing impact on the Council’s revenue budgets.

 

RECOMMENDATION that: the outturn is noted

 

Minutes:

The Executive considered report F46/15 of the Director of Finance which set out the difference between the revised revenue budget for 2014-2015 and the outturn. It also seeks to identify any variances that might have an ongoing impact on the Council’s revenue budgets.

 

RESOLVED that: the outturn be noted

 

Reasons for the decision:

Given the current financial circumstances, it is important that the budgets and ongoing base budget are as accurate as possible. If the budget is overstated, any future budget reductions made may be higher than needed. The 2014-2015 outturn will be taken account of in the 2016-2017 budget cycle.

E/24/7/15

Treasury Management Annual Report 2014-2015 pdf icon PDF 90 KB

To consider report F38/15 of the Director of Finance which is attached and which outlines the Annual Report of activities for each financial year in line with the Treasury Management Practices adopted by the Council. The Treasury Management Annual Report compares the 2014-2015 treasury activities with the Strategy presented to Council in February 2014.

 

RECOMMENDATION that: Members are asked to note this report.

Minutes:

The Executive considered report F38/15 of the Director of Finance which outlined the Annual Report of activities for each financial year in line with the Treasury Management Practices adopted by the Council. The Treasury Management Annual Report compares the 2014-2015 treasury activities with the Strategy presented to Council in February 2014.

 

RESOLVED that: Members are asked to note this report.

 

E/25/7/15

Greenhollows, Skelton Neighbourhood Development Order - Inspector's report and next steps pdf icon PDF 353 KB

To consider report CD45/15 of the Communities Director which was deferred from the meeting held on the 26 May 2015. The report is attached and which informs the Executive about the recommendations in the Greenhollows Neighbourhood Development Order Independent Examiner’s report and to determine whether to accept the examiners recommendation.

 

RECOMMENDATION that:

1.    the recommendation of the independent examiner in relation to the draft Greenhollows, Skelton Neighbourhood Development be accepted.

2.    the draft Greenhollows, Skelton Neighbourhood Development Order be refused as it does not meet three of the six relevant basic conditions, namely:

a.    Having regard to national policies and advice containing guidance issued by the Secretary of State it is appropriate to make the Order;

b.     The making of the Order contributes to the achievement of sustainable development; and

c.    The making of the Order is in general conformity with the strategic priorities contained in the Development Plan for Eden District Council

3.    the draft Greenhollows, Skelton Neighbourhood Development Plan is considered not to meet each of the above basic conductions for the reasons which are set out by the independent examiner in his report.

4.    the decision on the draft Greenhollows, Skelton Neighbourhood Development Order is publicised as required by the relevant Regulations.

Minutes:

The Executive considered report CD45/15 of the Communities Director which was deferred from the meeting held on the 26 May 2015. The report which informed the Executive about the recommendations in the Greenhollows Neighbourhood Development Order Independent Examiner’s report and to determine whether to accept the examiners recommendation.

 

RESOLVED that:

1.    the recommendation of the independent examiner in relation to the draft Greenhollows, Skelton Neighbourhood Development be accepted.

2.    the draft Greenhollows, Skelton Neighbourhood Development Order be refused as it does not meet three of the six relevant basic conditions, namely:

a.    Having regard to national policies and advice containing guidance issued by the Secretary of State it is appropriate to make the Order;

b.     The making of the Order contributes to the achievement of sustainable development; and

c.    The making of the Order is in general conformity with the strategic priorities contained in the Development Plan for Eden District Council

3.    the draft Greenhollows, Skelton Neighbourhood Development Plan is considered not to meet each of the above basic conductions for the reasons which are set out by the independent examiner in his report.

4.    the decision on the draft Greenhollows, Skelton Neighbourhood Development Order is publicised as required by the relevant Regulations.

 

Reasons for the decision:

The recommendation of the Independent Examiner should be accepted as it has been found the proposal does not meet three of the ‘basic conditions’ and no new facts or interpretation of facts, have arisen to lead to an alternative decision.

E/26/7/15

Affordable Housing and Innovation Fund pdf icon PDF 85 KB

To consider report CD49/15 of the Communities Director which is attached and which requests that Members receive the recommendations of the Housing Portfolio Holder and the Eden Housing Advisory Board in respect of the bids received under the Council’s Affordable Housing and Innovation Fund (The Fund).

 

RECOMMENDATION that:

 

That the following bids under the Affordable Housing and Innovation Fund are approved:

  1.  Scheme at Threlkeld requiring £328,000 funding as set out at paragraph 3.6 of this report.
  2.  Scheme at William Street, Penrith requiring £358,442 funding as set out at paragraph 3.7 of this report.
  3.  Scheme at Brent Road, Penrith requiring £188,218 funding as set out at paragraph 3.8 of this report.

4.    £10,400 is transferred from the affordable housing fund to fund the over commitment of the fund in 2015-2016.

Minutes:

The Executive considered report CD49/15 of the Communities Director which requested that Members receive the recommendations of the Housing Portfolio Holder and the Eden Housing Advisory Board in respect of the bids received under the Council’s Affordable Housing and Innovation Fund (The Fund).

 

RESOLVED that:

 

That the following bids under the Affordable Housing and Innovation Fund are approved:

  1.  Scheme at Threlkeld requiring £328,000 funding as set out at paragraph 3.6 of this report.
  2.  Scheme at William Street, Penrith requiring £358,442 funding as set out at paragraph 3.7 of this report.
  3.  Scheme at Brent Road, Penrith requiring £188,218 funding as set out at paragraph 3.8 of this report.

4.    £10,400 is transferred from the affordable housing fund to fund the over commitment of the fund in 2015-2016.

 

Reasons for the decision:

1.    The three bids proposed for approval would see the delivery of a further 20 new affordable homes which are much needed in the district.

2.    The Affordable Housing and Innovation Fund was established to help promote the delivery of affordable housing and to put the council at the heart of helping to decide those schemes that will be delivered in the district. The fact that the funding for these homes is being delivered as a loan means that around £40,000 will be repaid back in to The Fund each year for 25 years.

3.    Along with the 4 affordable homes already agreed for funding under the scheme it can be seen that The Fund has succeeded in its aspirations and it is hoped that a further bidding round will be initiated once the funding available for the delivery of further affordable housing is clearer.

E/27/7/15

Any Other Items which the Chairman decides are urgent

Minutes:

There were no other items which the Chairman decided were urgent at this meeting.

E/28/7/15

Date of Next Scheduled Meeting

The date of the next scheduled meeting is 28 July 2015 at the Town Hall, Penrith.

Minutes:

The date of the next scheduled meeting was confirmed as the 28 July at the Town Hall, Penrith.